Fillable Lodging Taxes - Ordinance # 1017 (City of Cottage Grove)

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Lodging Taxes - Ordinance # 1017 (City of Cottage Grove)

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Lodging Taxes - Ordinance # 1017
The City of Cottage Grove passed lodging tax ordinance
#1017, which applies a 3% tax to the sales of
transient lodging accommodations and related services for a period of fewer than 30 days at an establishment
(such as but not limited to hotels, motels and bed & breakfasts) located within the City limits. (See the
City’s of Cottage Grove’s Ordinance Number 1017 for further details).
Beginning May 1, 2020 all facilities and establishments within the City of Cottage Grove city limits that are
classified as a hotel, motel, rooming house, tourist court, or resort, other than the renting or leasing of it for a
continuous period of 30 days or more must start imposing a 3% tax on the gross receipts from the furnishing
of lodging. These funds will be collected quarterly and have a due date of thirty days following the dates
listed below:
1st Quarter - April 1st
2nd Quarter - July 1st
3rd Quarter - October 1st
4th Quarter - January 1st
Failure to to pay the tax within 30 days of the dates listed above can result in the City certifying the tax as a
lien against the real property on which the lodging establishment is located, along with interest, penalties,
administrative costs and attorney's fees. The local lodging tax return must be filed with the City of Cottage
Grove by all lodging facilities even if no sales occurred during the given quarter.
This form along with further information on the City of Cottage Grove local lodging tax can be found at:
cottagegrovemn.gov/lodgingtax
Listed below is the Lodging Tax instructions & form. If you have any questions, please contact Finance
Department at 651-458-2832.
Local Lodging Tax Return
This tax is mandated by The City of Cottage Grove Ordinance #1017
Please make check payable to the " City of Cottage Grove"
Mail this form along with a check for the amount due (Line 8) to the address below.
Establishment Name
(Not Corporate Name)
Mailing Address (Street): Minnesota Sales Tax Account Number (7digits)
City State Zip
Reporting Period:
From
Due Date:
Reporting period is one of the calendar year quarters The due date is 30 days following the end of the calendar quarter
LODGING TAX
1
Gross Lodging Sales
2
Less: Exclusions
Written leases for 30 days or more and other
tax exempt lodgings per City Code
3
Less: Lodging Bad Debts
4
Plus: Collected Bad Debts
5
Total Taxable Lodging Sales
Line 1 - Line 2 - Line 3 + Line 4
6
Lodging Tax Due
Line 5 X 3%
PENALTY AND INTEREST (IF APPLICABLE)
7
Penalty
If payment is not made by the due date, Line 6 X 10%
8
Interest
If payment is not made by due date,( (Line 6 + Line 7) X 8%)
÷ 365) X Days past due.
9
Total Penalty and Interest Due
Line 7 + Line 8
TOTAL LODGING TAX, PENALTY AND INTEREST
10
TOTA OL AM UNT DUE
Line 6 + Line 9
Please make check payable
to City of Cottage Grove
I declare and certify under penalty of law that I have examined this statement and that to
the best of my knowledge and belief, it is true and complete.
Signature _______________________________________ Title (Print) ____________________________
Name of Preparer (Print) _____________________________________ Date _______________________
Pnone __________________________________________ E-mail ________________________________
Finance Department City of Cottage Grove
Phone: 651-458-2832
E-mail: rroland@cottagegrovemn.gov
Robin Roland
12800 Ravine Parkway S.
Cottage Grove, MN 55016
Form Version 09.16.2014
City of Cottage Grove Local Lodging Tax
The City of Cottage Grove lodging tax applies to the sales of transient lodging accommodations and related
services for a period of fewer than 30 days at an establishment (such as but not limited to hotels, motels and
bed & breakfasts) located within the City limits. (See the City of Cottage Grove’s Ordinance Number 1017 for
further details). The tax is separate and is in addition to the 6 ½% state sales tax. Amounts paid for transient
lodging accommodations provided within the City limits are subject to the tax regardless of where the
payments or reservations are made. Payments or reservations made in the City of Cottage Grove for lodging
outside the City limits are not subject to the City’s lodging tax.
A Local Lodging Tax Return form must be completed quarterly (calendar quarter) by each establishment
providing transient lodging even if there were no sales during the period. The completed form and the
payment of the lodging tax are due to the City no later than 30 days after the end of the quarter. See City of
Cottage Grove’s Ordinance Number 1017 for failure to file.
Instructions for Lodging Tax Return
The following instructions are to assist preparers in completing the City of Cottage Grove Lodging Tax Return
form:
Line 1
Line 2
Line 3
Line 4
Line 5
Line 6
Line 7
Line 8
Line 9
Gross Lodging Sales
List the total of all transient lodging sales
that occurred during the period.
Less: Exclusions
List all
sales
that are exempt from the lodging tax.
See attached for a list
of sales that are exempt
from lodging tax during the period.
Less: Lodging Bad Debts
List all
lodging sales that were uncollectible during the period.
Plus: Collected Bad Debts
List all
lodging sales that were previously uncollectible and were then subsequently collected
during the period.
Total Taxable Lodging Sales
Line 1 (Gross Lodging Sales) less Line 2 (Exclusions), less Line 3 (Lodging Bad Debts) and add
Line 4 (Collected Bad Debts).
Lodging Tax Due
Multiply Line 5 (Total Taxable Lodging Sales) by 3% (City Lodging Tax).
Penalty
If the payment is not made by the due date, multiply Line 6 (Lodging Tax Due) by 10%.
Interest
If the payment is not made by the due date, add Line 6 (Lodging Tax Due) to Line 7 (Penalty), then
multiply the result by 8%. The result is the yearly interest amount. Then divide the yearly interest
amount by 365 (days of the year). This result is the daily interest amount. Then multiply the daily
interest by the number of days the payment is late.
Total Interest and Penalty Due
Add Line 7 (Penalty) and Line 8 (Interest)
Line 10 Total Amount Due
Add Line 6 (Lodging Tax Due) and Line 9 (Total Penalty and Interes
t Due
)
If you need further assistance, please call
Robin Roland
at the City of
Cottage Grove
’s
Finance
Department. Robin can be reached at 651-458-2832.
City of Cottage Grove Local Lodging Tax
Tax Exempt Revenues
1. Tax exempt revenues include lodging revenues received for lodging accommodations for a period of
more than 30 days.
2. Amounts paid for the use of real property for purpose other than lodging (i.e. Lease of a meeting room).
3. Tax exempt revenues include lodging billed directly to and paid for by the federal
(State and local
governments are taxable) government and its agencies. Federal employees also may pay for their
lodging directly through the use of a credit card. Sales charged on a federal employee’s credit are not
taxable if the bill is paid directly by the federal government. If the bill goes directly to the federal
employee, the sale is taxable. In order to qualify for tax exempt status, it is not sufficient for a person to
identify themselves as a federal employee, produce a business card, or present a tax exempt
certificate.
4. Foreign Consular Officials
Supporting documentation (i.e. Copies of credit cards, credit card numbers, IDs etc.) evidencing tax
exempt status should be retained for six years. This support must be produced during an audit
performed by City staff to allow the exclusions.
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Lodging Taxes - Ordinance 1017 (City of Cottage Grove)

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Completed 21 January 2021

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