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June 10 2020 - Special Meeting Agenda Packet1 (City of Miami Springs (FL))

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CITY OF MIAMI SPRINGS, FLORIDA
Mayor Billy Bain
Vice Mayor George Lob Councilman Bob Best
Councilwoman Maria Puente Mitchell Councilman Jaime Petralanda
Decorum: “Any person making impertinent or slanderous remarks or who becomes boisterous while addressing the City Council, shall be barred
from further audience before the City Council by the Mayor, unless permission to continue or again address the City Council is granted by the
majority vote of the City Council members present. In accordance with the foregoing, the City Council has determined that racial or ethnic slurs,
personal attacks and comments unrelated to City matters or issues constitute prohibited comments from the podium.”
CITY COUNCIL SPECIAL COUNCIL MEETING AGENDA
Wednesday, June 10, 2020 – 6:00 p.m.
Virtual Council Meeting see p.2-3
1. Call to Order/Roll Call
2. Pledge of Allegiance
3. Public Comments – See Virtual Meeting Notice on how to provide Public
Comments p.2-3
4. Re-evaluation of Fourth of July Fireworks
5. Adjourn
CITY OF MIAMI SPRINGS
VIRTUAL PUBLIC MEETING NOTICE
The City of Miami Springs will hold a virtual Council meeting on:
Wednesday, June 10, 2020 at 6:00 p.m.
The meeting agenda is available online at:
https://www.miamisprings-fl.gov/meetings
Elected officials and City staff will participate through video conference.
Members of the public may watch or call in to the virtual public meeting live by following these
instructions:
WATCH THE VIRTUAL PUBLIC MEETING
• Comcast/Xfinity: Channel 77 (Meeting will not be live broadcast)
• YouTube: LIVE
https://www.youtube.com/channel/UC2at9KNnqUxZRSw1UkhdHLQ/featured
•
From your computer/mobile device: LIVE https://www.miamisprings-fl.gov/meetings
CALL IN TO THE VIRTUAL PUBLIC MEETING
Dial 305-805-5151 then input the Meeting ID: 852-6348-1563, followed by #.
There is no participant ID. Press # again.
Any person requiring special accommodations to access this proceeding is asked to advise the City
at least 2 days before the proceeding by contacting the City Clerk at cityclerk@miamisprings-fl.gov
PUBLIC COMMENTS WILL BE ACCEPTED BY THE FOLLOWING MEANS:
EMAILED COMMENTS:
Members of the public may email their public comments to the City in
advance of the meeting. Please email the City at cityclerk@miamisprings-fl.gov by 12:00 p.m. on the day
of the meeting with the subject line “PUBLIC COMMENT” and the following information in the body of
the email: Your Name, Address, if
you are a hired Consultant or City Employee, and/or if you are engaged
in Lobbying Activities and/or representing an organization. Please limit your comments to no more than
350 words. Public comments received via email may be read into the record during the public comment
portion of the agenda, if any.
LIVE REMOTE & TELEPHONE COMMENTS: If there is a public comment portion of the agenda
or the City Council opens a matter for public comment, live remote public comments will be accepted as
follows:
By telephone:
To ask to speak during the meeting, please press *9 from your telephone. You will be called
on to speak during public comments and identified by the last 4-digits of your telephone number.
During the virtual meeting, when your name or last 4-digits of your telephone number is called, you will be
unmuted and you may deliver your comments.
Please be sure to be in a quiet area to avoid unnecessary noise. Please provide the following information
before delivering your comments: Your Name, Address, if you are a hired Consultant or City Employee,
and/or if you are engaged in Lobbying Activities and/or representing an organization.
A time limit may be imposed for each speaker during public comment.
Your cooperation is appreciated in observing the time limit.
Decorum: Any person making impertinent or slanderous remarks or who becomes boisterous while
addressing the City Council, shall be barred from further audience before the City Council by the Mayor,
unless permission to continue or again address the City Council is granted by the majority vote of the City
Council members present. In accordance with the foregoing, the City Council has determined that racial or
ethnic slurs, personal attacks and comments unrelated to City matters or issues constitute prohibited
comments when addressing the Council during public comments.
PUBLIC RECORDS
The meeting will be recorded for later viewing and is a public record. The virtual chat, if any, will be saved
and is a public record. Minutes of the meeting will be taken and will be made available.
NOTICE PURSUANT TO §286.0105, FLORIDA STATUTES
IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE BOARD, AGENCY, OR
COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING OR
HEARING, HE OR SHE WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH
PURPOSE, HE OR SHE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE
PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE
UPON WHICH THE APPEAL IS TO BE BASED.
AMERICANS WITH DISABILITIES ACT
Pursuant to t
he provisions of the Americans with Disabilities Act, any person requiring special
accommodations to participate in this proceeding is asked to advise the City at least 2 days before the
proceeding by contacting the City Clerk’s Office at 305-805-5006.
LOBBYING ACTIVITIES
In accordance with Section 33-01 of the City Code, adopting Section 2-11.1(s) of the Miami-Dade County
Code, any person engaging in lobbying activities, as defined therein, must register at the City Clerk’s
Office before addressing the
City Council on the agenda items or engaging in lobbying activities.
Specifically, all persons, firms or corporations employed or retained by a principal who seeks to encourage
the passage, defeat, or modifications of (1) ordinance, resolution, action or decision of the City Council;
(2) any action, decision, recommendation of any City Board or Committee; or (3) any action, decision or
recommendation of City personnel during the time period of the entire decision-making process on such
action, decision or recommendation which will be heard or reviewed by the City Council, or a City Board
or Committee shall register with the City before engaging in any lobbying activities on forms prepared for
this purpose and shall state under oath his or her name, business address, the name and business address of
each person or entity which has employed said registrant to lobby, and the specific issue on which he or
she has been employed to lobby. A copy of the lobbyist registration form is available from the Office of the
City Clerk and online at: https://www.miamisprings-fl.gov/cityclerk/lobbyist-registration-form-0.
Have questions or need additional information?
Write: cityclerk@miamisprings-fl.gov
Call: 305-805-5006
Mail: 201 Westward Drive, Miami Springs, FL 33166
Meeting Date: 5/26/2020
To: The Honorable Mayor Billy Bain and Members of the City Council
Via: William Alonso, City Manager/Fin. Director
From: Omar L. Luna, Recreation Director
Subject: 4
th
of July Firework Display
Recommendation:
Recommendation by Recreation that Council waive the competitive bid process and approve an expenditure to Firepower
Displays Unlimited, LLC,in the amount of $16,000, for 4
th
of July Fireworks Display as funds were approved in the FY 19/20
Budget, pursuant to Section §31.11 (E)(6)(g) of the City Code.
Discussion/Analysis:
Provide the annual fireworks display for the 4
th
of July. This vendor has provided the fireworks display to the City since 1997.
This vendor is one of only two local vendors and has provided firework displays for several municipalities such as: City of
Homestead, City of Marathon, City of Pembroke Pines, Town of Davie, City of Coral Gables and Florida City. Firepower
works directly with Miami Dade County Fire Department on our behalf, which expedites the permitting process and inspections
required.
Guidelines for the 4
th
of July:
• Spectators will be allowed as long as they maintain social distancing and wear a mask.
• No Tents, Barbeques, Sporting Equipment, Picnic and Tailgating will be allowed.
• Residents will be encouraged to watch from their homes
• Fireworks will still be shown on a Live Feed (Instagram, Facebook, Youtube, etc)
Fiscal Impact (If applicable):
The Fireworks Display is already budgeted. The Village of Viginia Gardens will be also contrubuiting $3,000.00. The City of
Miami Springs will be responsible for $13,000.00
Submission Date and Time: 6/5/2020 1:11 PM____
Approved by (sign as applicable):
Dept. Head:
Procurement:
Asst. City Mgr.:
City Manager:
Attorney:
Funding:
Dept./ Desc.: Recreation Department
Account No. 001-5701-572.48-00
Additional Funding: N/A
Amount previously approved: $ $16,000
Current request: $ $16,000
Total vendor amount: $ $16,000
FIREWORKS DISPLAYS UNLIMITED, LLC d.b.a.
FIREPOWER FIREWORKS DISPLAYS
SPECTACULAR CUSTOM FIREWORKS DISPLAYS
FOR ANY OCCASION!
:
:
:
:
:
:
:
:
Sponsor (Legal Name)
Contact Person
Date of Display
Location of Display
Shoot Time
Duration
Contract Price
Deposit Required
Remarks/Notes
:
We the undersigned, being interested in a fireworks display for _________________________ ____ agree
to pay a price of ___________________ for the display agreed upon, which will be furnished by Firepower
Fireworks Displays.
The undersigned, intending to be legally bound, agree as follows:
1. Sponsor to make a deposit payment of 50% of the contact price upon signing of contract, but no later than 30 days prior to
display. Remaining balance due 3 days prior to event/firework display date, unless arrangements to have a check on site has
been made.
2. In the event Sponsor shall fail to pay any sum when due under the terms of this contract, Sponsor shall pay, in addition to such
amount, interest at the rate of 1-1/2% per month on the unpaid amount from the original due date. Sponsor does further agree
that it shall pay Firepower Fireworks Displays reasonable attorney fees and court costs in the event Firepower Fireworks
Displays shall commence suit or incur fees to compel Sponsor to pay any sums due hereunder or otherwise as a result of
Sponsor’s default of any of the terms and provisions herein contained.
3. SPONSOR’S AGENT: _____________________________ be designated as sponsor’s agent to whom all questions and
inquiries shall relay all questions and inquiries. Sponsor’s agent shall be the only agent of sponsor authorized to request
rescheduling of the delivery and exhibition of the fireworks on the part of the sponsor.
4. If event is on land, sponsor to furnish police and/or crowd security personnel, provide proper parking supervision, and insure
adequate patrol of the safety zone as marked and secured by the sponsor until Firepower Fireworks Displays advises that it is
no longer necessary. Firepower Fireworks Displays is not responsible for clean-up of land-based shows other
Firepower Fireworks Displays
14240 SW 256th Street, Princeton, FL 33032
(305) 258-8820 | info@firepowerdisplays.com
Page 1 of 3
Day of Event Contact Cell # :
Alternative Contact Cell # :
Sponsor's Address :
City of Miami Springs
July 4, 2020
Miami Springs Golf Course
Approx. 18-20 Minutes
$16,000
$8,000
City of Miami Springs
$16,000
City of Miami Springs
than company equipment, supplies and packing materials. A land based fireworks show produces debris. Sponsor shall be
responsible for the clean-up of any such debris.
5. If event is over water, Firepower Fireworks Displays will be responsible for marine permit (Coast Guard), and for control of
safety zone (Marine Police) where applicable.
6. Firepower Fireworks Displays. reserves the right to stop the display in the event persons, vehicles or animals enter the
secured safety zone and security is unable or unwilling to remove them and enforce the safety regulations.
7. Firepower Fireworks Displays will furnish all applicable licenses, permits (does not include special event permit), $5,000,000
liability insurance and pyrotechnicians for your electronically fired display.
8. NOTE: In accordance with local regulations and ordinances, fireworks displays shall not take place later than 11:00 pm unless
approval is obtained from the governing authority, some weekday ordinances are at 9:30pm. The restrictions shall not be
applicable with regards to holidays such as December 31, January 1, or other national holidays where the ordinance is not
active. If for some reason, shoot time does not occur before the allotted time and shoot is canceled due to local authority or
expiration of permit, Sponsor is liable for full payment of display.
9. Hold harmless Firepower Fireworks Displays from any claims that do not directly relate to damages produced by its staff,
equipment or pyrotechnic material.
10. CREDITS: As a material inducement to Firepower Fireworks Displays, agreeing to enter into this agreement, Sponsor shall give
Firepower Fireworks Displays program credit as sole fireworks supplier and producer in all press releases,
advertising, and any other program announcements, printed or otherwise. Firepower Fireworks Displays has the authority to
post photos/videos of the firework display provided to Sponsor on social media (ie. Facebook, YouTube, Company Website,
etc.)
11. If show is canceled, sponsor is responsible for any permit, fire watch or barge/tug fees, if applicable. Additionally, sponsor will be
responsible for load in/ load out expenses not to exceed 50% of budget. If show is stopped while in progress for any reason,
Sponsor will still be responsible for contract amount minus the cost of material not discharged.
12. If wind exceeds 20 miles per hour, fireworks display will be postponed to an agreed date between sponsor and
Firepower Fireworks Displays or canceled if a rain date is not possible.
13. Rain date policy is as follows: Postponement time is by 11:30am day of display with no additional fee's incurred by Sponsor
other than what is stated on line 11.
14. Cancellation policy is as follows: Cancellation time is by 11:30am day of display with no additional fee's incurred by Sponsor
other than what is stated on line 11.
15. If the delivery and/or exhibition of the fireworks are postponed by reason of inclement weather, it shall be re-scheduled to the
Rain Date set forth by Sponsor or where possible, Firepower Fireworks Displays will allow time to pass for inclement weather to
subside, not to exceed applicable ordinance time.
16. IMPORTANT NOTE: Items listed in this proposal assume a firing area that conforms to NFPA Code 1123-1995, which state s that
there must be at least 70 feet per inch of shell diameter between firing site and any spectators, cars or buildings. This program
requires a safety zone that has a radius of _____ feet because of the inclusion of _____ shells. Adjustments will be made to the
content of this program if necessary to conform to NFPA 1123-1995.
17. Firepower Fireworks Displays is ONLY responsible for permits pertaining to fireworks, such as a fireworks permit through the
local Fire Department and/or City, Coast Guard Permits and hiring of a Fire Inspector and/or Off Duty Police, when required.
Firepower Fireworks Displays is not responsible for any other types of permits such as a special event permit. Sponsor
must make sure any other required permits are submitted.
18. Sponsor is responsible for notifying neighborhood residents/venue of firework display, if applicable.
Firepower Fireworks Displays, upon acceptance of this contract in writing,
agrees to fulfill the contract in a workmanlike and professional manner.
_________________
Date
________________________________________
Sponsor
________________________________________
Firepower Fireworks Displays
Allyson Acosta, Director
Firepower Fireworks Displays
14240 SW 256th Street, Princeton, FL 33032
(305) 258-8820 | info@firepowerdisplays.com
Page 2 of 3
420
6"
City of Miami Springs
ASSORTED MINES, ASSORTED COLOR, PEONIES & CHRYSANTHEMUMS – bursts resembling a round and weeping flower
pattern, WHISTLES – a break of color, followed by whistles, SCREAMING DRAGONS – a break of bright magnesium colors followed
by loud screaming whistle, GOLD FLITTER, SILVER OR GLITTER CROSSETTES - exploding comets crackling into crisscrossing
effects, FANCY STAR SHELLS – Assorted brilliant colors in various patterns, SPIDERWEBS – long hanging fine webs of gold or
silver, TOURBILLIONS – titanium silver spinning effects, RINGSHELLS – assorted ring patterns of different colors of one, two, three or
five different colors, GOLDEN, SILVER, GLITTERING OR CRACKLING PALM TREES – a palm tree image with trunk-like different
forms, ASSORTED TWO and THREE COLOR CHANGING CHRYSANTHEMUMS & PEONIES – two or three distinct color changes
that resemble a round and weeping flower pattern, STROBES – a variety of bright twinkling shells, ASSORTED COLOR BROCADES
– a dense golden, silver or assorted color effect ending at the tips with an umbrella-like canopy cascading and falling low, MULTI-
BREAK SALUTE SHELLS – a variety of salute effects that incorporate multiple powerful reports into the display, ASSORTED
COMETS, bright luminous thick tail with comet-like appearance with various colors, ASSORTED TIGERTAILS, similar to comets,
ASSORTED MINES, projects various types of effect and colored stars that are launched and ignited at a low altitude, TITANIUM
SALUTES – these shells explode into a burst of brilliant white lights and booming reports, ASSORTED COLOR & CRACKLING
EFFECTS – assorted color peonies and chrysanthemums with crackling effects, WILLOWS - very fine lines with an umbrella like effect
cascading slowly, ETC.
Firepower Fireworks Displays
14240 SW 256th Street, Princeton, FL 33032
(305) 258-8820 | info@firepowerdisplays.com
Page 3 of 3
City of Miami Springs
30
120
360
36
168
72
12
108
24
9
81
18
120
240
144
108
72+ Shots = 2ck
572+ Shots = 6ck
72+ Shots = 2ck
716+ Shots = 10ck
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