5. Equipment and Information Security:
5.1. The University will provide:
a) MRU IT support for required software and remote access.
b) Office supplies will be obtained while the Employee is on-campus through established processes
for obtaining office supplies. Office supplies purchased that do not use the approved Mount
Royal process will not be reimbursed. Office supplies brought to the Remote Work Site remain
the property of the University and must be returned when requested by the Employee’s
Manager or upon conclusion of participation in the Hybrid Work Trial Program.
5.2. The Employee will provide:
a) Internet, insurance, heat, electricity and other associated requirements at the Remote Work
b) Safe and efficient office space and office furniture.
c) Suitable lockable storage for any physical documents that are stored at the Remote Work Site.
d) Computer (if an MRU laptop has not been assigned to the Employee).
5.3. The Employee must ensure the following:
a) The safety and security of all MRU property that is in their custody while working remotely.
b) Apply appropriate levels of protection to MRU Records and Personal Information to prevent
unauthorized access, disclosure, and destruction both at the Remote Work Site and while
transiting the records between work sites.
c) When use at the Remote Work Site is concluded, return all hardcopy MRU Records and
information to the appropriate location on campus.
d) Dispose digital and physical copies of MRU Records and Information in accordance with MRU
retention schedules and disposition methods.
5.4. To ensure ease of access to MRU Records and information by colleagues, and to safeguard information,
the Employee agrees to save all work product on the MRU network shared drive or applicable MRU
system such that the information is available to team members and colleagues who have appropriate
access and permissions.
5.5. The Employee is expected to make reasonable security arrangements against the use or disclosure of
any personal or confidential information of the University that is accessed or stored by the Employee at
the Remote Work Site. This includes, without limitation:
a) securing physical documents containing personal and confidential information in a locked
cabinet or drawer when not in use;
b) ensuring that any personal or confidential information stored or accessed by devices at the
Remote Work Site are protected by password;
c) continuing to comply with any University policies which address the safety and security of
information or electronic devices, such as the Information Security policy and the Records and
Information Management Program policy, as may be modified.