Hotel Overage Request
General Note: Section 1506.C, State Travel Regulation permits actual cost for lodging when staying at
the designated conference hotel with approval. If there are multiple designated conference hotels, the
lowest cost
designated conference hotel should be utilized. Section 1506.B, State Travel Regulation states
actual costs should not exceed fifty percent over PPM49 current listed rates. Justification must be
maintained in the file to show that attempts were made with hotels in the area to receive the state/best rate.
Spend Authorization No. ______________________
Date(s) of Travel ___________ - ___________
Is this a Conference Hotel? (if YES, attach documentation) YES NO
_______________________
Requester’s W#
_______________________
_____________________________________________
Name of Requester
_____________________________________________
Requester’s Email
Phone
Explanation of why an increased allowable lodging rate is the best/only course of action:
State rate of destination $______________/night*
Rate requested $______________/night*
________________________________
________________________________
Signature of Requester
Date of Request
*Not including sales/occupancy taxes
________________________________
/ Date
Purpose of travel/
Name of conference _______
__________________________________________________________
Vice President
over
Cost Center
Approval subject to Controller's Office based on situation and
docu
mentation.
Approvals:
________________________________
Cost Center Manager / Date
________________________________
Dean / Appropriate / Date
