KINGSBOROUGH COMMUNITY COLLEGE
The City University of New York
MEETING ARRANGEMENTS FORM
TO BE COMPLETED FOR ALL KINGSBOROUGH EVENTS
AFTER A ROOM RESERVATION HAS BEEN CONFIRMED.
INSTRUCTIONS: A student group must discuss all events in detail with it’s Faculty Advisor and a representative of the Office of Student Life (C-123 ext 5597). Student
groups reserve space through the Office of Student Life.
All others reserve space with the Office of Events Management (U-226 ext. 5040 or E-Mail: Events.Management@kbcc.cuny.edu).
Form must be completed, signed and submitted to the Office of Events Management no later than EIGHT working days, and no earlier than ONE month prior to the day of
the event. If not submitted in time your set-up arrangements will not be guaranteed. Do not submit this form until all signatures have been obtained.
EVENT NAME:
ORGANIZATION:
CONTACT NAME:
E-MAIL:
TEL.#: TODAYS DATE:
Open House Party Dance Luncheon Dinner
OPEN TO GEN. PUBLIC: YES: NO:
ARE TICKETS BEING ISSUED/SOLD: YES:
NO:
IF YES, HOW MANY AVAILABLE:
ADMISSION CHARGE/CONFERENCE FEE: YES:
NO:
IF YES, $
IN ADVANCE
A
T DOOR
PARKING REQUESTED: YES: NO: #BUSES/AUTOMOBILES EXPECTED:
AUDIENCE: STUDENTS FAC/STAFF
OTHER (SPECIFY)
NAME(S) OF SPEAKER(S)/TOPIC/PERFORMER/D.J./VENDORS (SPECIFY)
IS PRESS EXPECTED?: YES
NO
(IF PRESS IS EXPECTED, PLEASE SUPPLY ALL DETAILS IN WRITING TO EVENTS MANAGEMENT, V-114)
A/V OR SPECIALIZED EQUIPMENT NEEDED
Will There Be A: D.J. Live Band Guest Speaker Other: Other:
ROOM ARRANGEMENT: (PLEASE CHECK ALL THAT APPLY, IF MULTIPLE SET-UPS PLEASE CALL EVENTS MANAGEMENT EXT. 5040)
FOOD:
NO:
IN-HOUSE (cafeteria) Catering:
Outside Caterer
Name of Outside Caterer
For outside caterers, have you obtained: Certificate of Food Protection
Copy of Insurance Cert.
EVERY FORM MUST HAVE A SIGNATURE. PLEASE READ BELOW:
Signatures: The reserving group or individual agrees to be held liable for, and will pay costs resulting from any damage to or
loss of, college property suffered incident to it’s use of the premises and further agrees to pay all costs incurred for this event.
FOR STUDENT GROUPS:
A student group must arrange for
Faculty Advisor(s) to be present at
Any event which it sponsors. The Faculty
Advisor(s) must be present for the entire
event.
Person Authorizing Expenditure:
Please indicate source of funds and sign
In the appropriate box.
Source of Funds: X
X
Organization Officer/Person Completi
ng form/Title Date
X
Faculty Advisor Date
X
Director of Student Activities/ Person Authorizing Date
None: Powerpoint: Remote Clicker: DVD PLayer: Play Movie: Ipod cable:
MAIL CODE:
Date(s) of Event:
DESCRIPTION/EVENT:
ASSIGNED ROOM(S):
EXPECTED ATTENDANCE:
Lecture
Setup time:
Start Time:
End Time:
Actual End
Time: LecturL
Lecture Style Conference Style Lead Table Fashion Show
Banquet Style U-Shaped Conference Chairs in Circle Dance
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