Fill - Free fillable Form 302General Information: (Application for Registration for a (Texas Secretary of State) PDF form

Form 302

Form 302—General Information

(Application for Registration for a Foreign Nonprofit Corporation or Cooperative Association)

The attached form is drafted to meet minimal statutory filing requirements pursuant to the relevant code

provisions. This form and the information provided are not substitutes for the advice and services of an

attorney and tax specialist.

Commentary

To transact business in Texas, a foreign entity must register with the secretary of state under chapter 9 of

the Texas Business Organizations Code (BOC). The registration requirement applies to a foreign

corporation, foreign limited partnership, foreign limited liability company, foreign business trust,

foreign real estate investment trust, foreign cooperative, foreign public or private limited company, or

another foreign entity, the formation of which, if formed in Texas, would require the filing of a

certificate of formation with the secretary of state. Also, a foreign entity that affords limited liability for

any owner or member under the laws of its jurisdiction of formation is required to register.

Failure to Register: A foreign entity may engage in certain limited activities in the state without being

required to register (BOC § 9.251). However, a foreign entity that fails to register when required to do

so 1) may be enjoined from transacting business in Texas on application by the attorney general, 2) may

not maintain an action, suit, or proceeding in a court of this state until registered, and 3) is subject to a

civil penalty in an amount equal to all fees and taxes that would have been imposed if the entity had

registered when first required.

Penalty for Late Filing: A foreign entity that has transacted business in the state for more than ninety

(90) days is also subject to a late filing fee. The secretary of state may condition the filing of the

registration on the payment of a late filing fee that is equal to the registration fee for each year, or part of

a year, that the entity transacted business in the state without being registered.

Taxes: Nonprofit corporations are subject to a state franchise tax unless an exemption from those taxes

is granted. Contact the Texas Comptroller of Public Accounts, Tax Assistance Section, Austin, Texas

78774-0100, (512) 463-4600 or (800) 252-1381 for franchise tax information and eligibility and

application for exemption. For information relating to federal income tax filing requirements,

exemptions, federal employer identification numbers, tax publications and forms call (800) 829-3676 or

visit the Internal Revenue Service web site at www.irs.gov.

Instructions for Form

 Item 1—Entity Name and Type: Provide the full legal name of the foreign entity as stated in the

entity’s formation document. The name of the foreign entity must comply with chapter 5 of the

BOC. Chapter 5 requires that:

(1) the entity name not contain any word or phrase that indicates or implies that the entity is

engaged in a business that the entity is not authorized to pursue (BOC § 5.052);

(2) the entity name not be the same as, or deceptively similar to, or similar to the name of any

existing domestic or foreign filing entity, or any name reservation or registration filed with

the secretary of state (BOC § 5.053); and

Form 302

(3) in the case of a foreign cooperative association, the entity name contain a recognized term of

organization for the entity type as listed in section 5.057 of the BOC.

The name of a foreign nonprofit corporation may, but is not required to, contain a recognized term of

organization (BOC § 5.054(b)).

If the entity name does not comply with chapter 5, the document cannot be filed. The administrative

rules adopted for determining entity name availability (Texas Administrative Code, title 1, part 4,

chapter 79, subchapter C) may be viewed at www.sos.state.tx.us/tac/index.shtml. If you wish the

secretary of state to provide a preliminary determination on name availability, you may call (512)

463-5555, dial 7-1-1 for relay services, or e-mail your name inquiry to corpinfo@sos.state.tx.us. A final

determination cannot be made until the document is received and processed by the secretary of state.

Do not make financial expenditures or execute documents based on a preliminary clearance. Also

note that the preclearance of a name or the issuance of a certificate under a name does not authorize

the use of a name in violation of another person’s rights to the name.

 Item 2A—Assumed Name: If the name of a foreign cooperative association fails to contain an

appropriate organizational designation, a recognized organizational designation should be added to

the legal name and set forth in item 2A. Accepted organizational designations for a foreign

cooperative association are the word “cooperative” or an abbreviation of that word (BOC § 5.057).

 Item 2B—Assumed Name: If it has been determined that the entity’s legal name is not available for

its use in Texas due to a conflict with a previously existing name, the foreign entity must obtain its

registration to transact business under an assumed name that complies with chapter 5 of the BOC.

State the assumed name that the foreign entity elects to adopt for use in Texas in item 2B of the

certificate. In addition, the foreign entity is required to file an assumed name certificate in

compliance with chapter 71 of the Texas Business & Commerce Code. The promulgated form for

filing the assumed name with the secretary of state is Form 503. This form is not acceptable for

filing with the county clerk.

 Item 3—Federal Employer Identification Number: Enter the entity’s federal employer

identification number (FEIN) in the space provided. The FEIN is a 9-digit number (e.g., 12-

3456789) that is issued by the Internal Revenue Service (IRS). If the entity has not received its

FEIN at the time of submission, this should be noted in item 3 on the application form. Provision of

the FEIN number at the time of submission will assist in the establishment of the entity’s tax account

with the Comptroller of Public Accounts, if applicable.

 Item 4—Jurisdictional Information: The application must state the foreign entity’s jurisdiction of

formation and the date of its formation in the format shown in the application.

 Item 5—Certification of Existence: The application must contain a statement that the entity exists

as a valid foreign filing entity of the stated type under the laws of the entity’s jurisdiction of

formation.

 Item 6—Statement of Purpose: The application must state each business or activity that the entity

proposes to pursue in Texas, which may be stated to be “any lawful business or activity under the

law of this state.” In addition, as required by chapter 9, the application must contain a statement that

the entity is authorized to pursue the same business or activity under the laws of the entity’s

jurisdiction of formation.

Form 302

 Item 7—Beginning Date of Business: Provide the date the foreign entity began or will begin to

transact business in the state. If the foreign entity has had prior activities within the state, the entity

may wish to consult with a private attorney regarding the beginning date of business. The beginning

date of business is the date the entity’s activities were considered the transaction of business for

purposes of registration under chapter 9 of the BOC. If the entity has transacted business in Texas

for more than 90 days before submission, a late filing fee will be assessed.

 Item 8—Principal Office Address: Provide the street or mailing address of the principal office of

the foreign entity.

 Item 9—Initial Registered Agent and Registered Office: The registered agent can be either

(option A) a domestic entity or a foreign entity that is registered to do business in Texas or (option

B) an individual resident of the state. The foreign entity cannot act as its own registered agent; do

not enter the entity name as the name of the registered agent.

Consent: Effective January 1, 2010, a person designated as the registered agent of an entity must

have consented, either in a written or electronic form, to serve as the registered agent of the entity.

Although consent is required, a copy of the person’s written or electronic consent need not be

submitted with the application for registration. The liabilities and penalties imposed by sections

4.007 and 4.008 of the BOC apply with respect to a false statement in a filing instrument that names

a person as the registered agent of an entity without that person’s consent. (BOC § 5.207)

Office Address Requirements: The registered office address must be located at a street address

where service of process may be personally served on the entity’s registered agent during normal

business hours. Although the registered office is not required to be the entity’s principal place of

business, the registered office may not be solely a mailbox service or telephone answering service

(BOC § 5.201).

 Item 10—Appointment of Secretary of State: By signing the application for registration, the

foreign entity consents to the appointment of the secretary of state as an agent of the foreign filing

entity for service of process under the circumstances described by section 5.251 of the BOC.

 Item 11—Governing Persons: Provide the name and address of each person serving as part of the

governing authority of the foreign entity. Generally, this would be the board of directors of the

corporation or cooperative or other group of persons who are entitled to manage and direct the

affairs of the entity. A minimum of one governing person is required. Set forth the name of the

individual in the format specified. Do not use prefixes (e.g., Mr., Mrs., Ms.). Use the suffix box

only for titles of lineage (e.g., Jr., Sr., III) and not for other suffixes or titles (e.g., M.D., Ph.D.).

 Item 12—Officers: Provide the name and address of each person serving as a managerial official or

officer of the corporation or cooperative association. Generally, this would be the President,

Secretary, Treasurer, and any other person or committee of persons that may perform the function of

an officer. A minimum of one officer is required. Set forth the name of the individual in the format

specified. Do not use prefixes (e.g., Mr., Mrs., Ms.). Use the suffix box only for titles of lineage

(e.g., Jr., Sr., III) and not for other suffixes or titles (e.g., M.D., Ph.D.).

 Execution: Pursuant to section 4.001 of the BOC, the application for registration must be signed by

a person authorized by the BOC to act on behalf of the entity in regard to the filing instrument.

Generally, a governing person or managerial official of the entity signs a filing instrument.

Form 302

 Execution: Pursuant to section 4.001 of the BOC, the application for registration must be signed by

a person authorized by the BOC to act on behalf of the entity in regard to the filing instrument.

Generally, a governing person or managerial official of the entity signs a filing instrument.

Please note that a document on file with the secretary of state is a public record that is subject to public

access and disclosure. When providing address information for directors, governing persons, officers or

managerial officials, use a business or post office box address rather than a residence address if privacy

concerns are an issue.

 Item 13—Membership: The foreign nonprofit corporation must state whether the corporation has

members.

 Supplemental Provisions/Information: Additional space has been provided for additional text to

an item within this form.

 Effectiveness of Filing: The application for registration becomes effective when filed by the

secretary of state (option A). However, pursuant to sections 4.052 and 4.053 of the BOC the

effectiveness of the instrument may be delayed to a date not more than ninety (90) days from the

date the instrument is signed (option B). The effectiveness of the instrument also may be delayed on

the occurrence of a future event or fact, other than the passage of time (option C). If option C is

selected, you must state the manner in which the event or fact will cause the instrument to take effect

and the date of the 90

day after the date the instrument is signed. In order for the instrument to take

effect under option C, the entity must, within ninety (90) days of the filing of the instrument, file a

statement with the secretary of state regarding the event or fact pursuant to section 4.055 of the

BOC.

On the filing of a document with a delayed effective date or condition, the computer records of the

secretary of state will be changed to show the filing of the document, the date of the filing, and the

future date on which the document will be effective or evidence that the effectiveness was

conditioned on the occurrence of a future event or fact. In addition, at the time of such filing, the

status of the entity’s registration will be shown as “in existence” on the records of the secretary of

state.

The application for registration need not be notarized. However, before signing, please read the

statements on this form carefully. The designation or appointment of a person as the registered

agent by a managerial official is an affirmation by that official that the person named in the

instrument has consented to serve as registered agent. (BOC § 5.2011, effective January 1, 2010)

A person commits an offense under section 4.008 of the BOC if the person signs or directs the filing

of a filing instrument the person knows is materially false with the intent that the instrument be

delivered to the secretary of state for filing. The offense is a Class A misdemeanor unless the

person’s intent is to harm or defraud another, in which case the offense is a state jail felony.

 Payment and Delivery Instructions: The filing fee for an application for registration for a

nonprofit corporation or cooperative association is $25. In addition, the foreign entity will be

assessed a late filing fee for each year of delinquency if the entity has transacted business in Texas

for more than 90 days prior to filing the application for registration. For purposes of computing the

late filing fee, a partial calendar year is counted as a full year. Fees may be paid by personal checks,

money orders, LegalEase debit cards, or American Express, Discover, MasterCard, and Visa credit

cards. Checks or money orders must be payable through a U.S. bank or financial institution and

made payable to the secretary of state. Fees paid by credit card are subject to a statutorily authorized

convenience fee of 2.7 percent of the total fees.

Submit the completed form in duplicate along with the filing fee. The form may be mailed to P.O.

Box 13697, Austin, Texas 78711-3697; faxed to (512) 463-5709; or delivered to the James Earl

Rudder Office Building, 1019 Brazos, Austin, Texas 78701. If a document is transmitted by fax,

credit card information must accompany the transmission (Form 807). On filing the document, the

secretary of state will return the appropriate evidence of filing to the submitter together with a file-

stamped copy of the document, if a duplicate copy was provided as instructed.

 FYI: A registered foreign corporation or cooperative association is required to maintain a registered

agent and a registered office address in Texas. If the registered agent or registered office address

changes, it is important to file a statement with the secretary of state to effect a change to the

application for registration. Failure to maintain a registered agent and registered office may result in

the revocation of the foreign filing entity’s registration.

Under section 22.357 of the BOC, the secretary of state may require a nonprofit corporation to file a

report not more often than once every four years. The secretary of state will send notice to the

corporation at its registered office as to the time the report is due. Failure to file the report when

requested to do so by the secretary will result in the revocation of the foreign filing entity’s

registration.

Revised 05/11

Form 302

This space reserved for office use.

Form 302

(Revised 05/11)

Submit in duplicate to:

Secretary of State

P.O. Box 13697

Austin, TX 78711-3697

(512) 463-5555

FAX: 512/463-5709

Filing Fee: $25

Application for Registration

for a Nonprofit

Corporation or Cooperative

Association

1. The foreign entity is a nonprofit corporation. cooperative association.

The name is

A foreign cooperative association name must contain the word “cooperative” or an abbreviation of that word.

2A. If the entity filing the registration is a foreign cooperative association and the name of the

cooperative in its jurisdiction of formation does not contain the word “cooperative,” or an

abbreviation thereof, then the name of the cooperative with the word or abbreviation that it elects to

add for use in Texas is:

2B. The entity name is not available in Texas. The assumed name under which the entity will qualify

and transact business in Texas is:

3. Its federal employer identification number is:

Federal employer identification number information is not available at this time.

4. It is organized under the laws of:

(set forth state or foreign country)

and the date of its formation in that jurisdiction is:

mm/dd/yyyy

5. As of the date of filing, the undersigned certifies that the named entity currently exists as a valid

foreign filing entity of the stated type under the laws of the jurisdiction of its formation.

6. The purpose or purposes of the corporation that it proposes to pursue in the transaction of business

in Texas are set forth below.

The corporation also certifies that it is authorized to pursue such stated purpose or purposes in the

state or country under which it is incorporated.

7. The date on which the foreign entity intends to transact business in Texas, or the date on which the

foreign entity first transacted business in Texas is:

mm/dd/yyyy Late fees may apply (see instructions).

8. The principal office address of the entity is:

Address City State Country Zip Code

Complete item 9A or 9B, but not both. Complete item 9C.

9A. The initial registered agent is an organization (cannot be entity named above) by the name of:

9B. The initial registered agent is an individual resident of the state whose name is:

First Name M.I. Last Name Suffix

9C. The business address of the registered agent and the registered office address is:

Street Address City State

Zip Code

10. The entity hereby appoints the Secretary of State of Texas as its agent for service of process under

the circumstances set forth in section 5.251 of the Texas Business Organizations Code.

11. The name and address of each person on the board of directors is:

Director 1

First Name M.I. Last Name Suffix