Fillable Form 2579 Short Term Rental Application (Town of Buena Vista)

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Form 2579 Short Term Rental Application (Town of Buena Vista)

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Town of Buena Vista Colorado
Short-Term Rental (STR)
Information Page
Thank you for your interest in operating a STR here in Buena Vista. We appreciate you
coming in and taking the time to register. This page is meant to serve as a guide for the
STR application process. On this page you will find helpful information to assist you, as
well as covers some basic perimeters. If you have any questions through the
application process please contact Code Enforcement at 719-581-1024
or codeenforcement@buenavistaco.gov.
- A STR is defined as a residential structure, or portion of, in which the entire
structure or two (2) or fewer habitable spaces are made available to paying guest
for thirty consecutive days or less. If you have questions regarding your property
please ask.
- Only units that have a certificate of occupancy will be permitted. Recreational
vehicles (RVs), RV spaces, camping spots, and sheds are not allowed.
- When listing your STR in ads online, your STR license number must be posted at
the end of the description. If you choose not to use a description than the license
number should be the description.
- In order to work with the Airbnb.com format your license should be listed as STR
year-license number (for 2020 STR20-XXX).
- When you initially apply you are responsible for setting up your time for Town’s
inspection. Most inspections will take place on Friday mornings, please call:
o Planning Tech – 719-581-1028
o Code Enforcement – 719-581-1024
- Be sure to check with your insurance provider, as becoming a STR may affect your
policy.
- Please make sure you include every piece of information for your STR
application:
☐ Floor plan of house
☐ Site plan of property
☐ Short-Term Rental Affidavit
☐ Buena Vista Business License
☐ Colorado State sales tax license
☐ Proof of ownership
Page 1 of 9
10/07/2019
Town of Buena Vista Colorado
Short-Term Rental (STR)
Housing Standards and Specifications
Buena Vista Municipal Code (Section 6-125) requires all STRs to have the following
information made available to renters. This form is your checklist to ensure that you are
meeting that requirement
:
Required items to be made available:
☐ Contact information of the property owner or
manager
☐ Contact information for all emergency services
• B
uena Vista Police 719-395-8654
• B
uena Vista Fire 719-395-8098
☐ S
hort-term
r
ental license
☐ Fire escape routes (if a multi-story building)
☐ Requirements for smoking, if allowed
☐ Method and timing of trash disposal and recycling
☐ Notice of quite hours (7pm – 7am)
Other items to note:
- All advertisements must include Buena Vista short-term rental l
icense
number.
- Once a STR license is issued it is nontransferable. If the property is
bought or sold, a new license will be required.
- It is illegal to rent any units that do not have a certificate of occupancy.
This means no sheds, no recreational vehicles, no travel trailers, no
camping spots in yards. If you have any questions regarding this please
contact the Buena Vista Planning Department at 719-581-1028
Page 2 of 9
10/07/2019
Town of Buena Vista Colorado
Short-Term Rental (STR)
Fire Department checklist
Buena Vista M
unicipal Code (Section 16-125), requires all short-term rental units to pass a
Buena Vista Fire Department inspection. This form is your checklist to ensure that you are
meeting that requirement.
☐ Address num
bers are visible and easy to read from the road to the front of the building.
(Buena Vista Municipal Code requires a height of each number to be 4 inches or larger)
☐ All exit
doors are free of obstructions
☐ All stor
age/housekeeping is neat and orderly
☐ Extension c
ords do not extend through walls, ceiling, floors, under doors or floor
coverings, or subject to damage
☐ Approved cover
s are in place on all electrical switch and outlet boxes
☐ All cir
cuit breakers are labeled (in English) to show what they control
☐ All multi-pl
ug adaptors shall be UL Listed
☐ All wat
er heaters have a pressure relief valve
☐ All natural-g
as appliances have individual has shut-off valves
☐ All combust
ibles are stored at least 3 feet away from gas appliances
☐ Smoke det
ectors are present in all sleeping areas and have operational batteries
☐ Carbon Monoxide det
ectors are present and are no more than15 feet from every
sleeping area and have operational batteries
☐ ABC fir
e extinguisher are located in the kitchen, near any wood burning device, and in
the garage if present.
Page 3 of 9
10/07/2019
Sales 11
Sales Taxes Due on Unit Rentals of Hotels,
Motels, Bed- and-Breakfasts, Condominiums,
and Time-Shares
GENERAL INFORMATION
This FYI contains sales tax information for owners and managers of units rented for less than 30
consecutive days. This includes hotels, motels, bed-and-breakfast inns, condominiums, campsites, and
time shares of any lodging unit. If you own short-term lodging units, any rental of a unit for less than 30
consecutive days is taxable and you are required to collect and remit sales tax. [§39-26-104 (1) (f) and
39-26-102 (11), C.R.S.]
If a lodging owner or a management company rents rooms to an out-of-state travel agency, sales tax is
due from the local owner or manager even if the out-of-state travel agency re-rents some or all of the
rooms to the user or to another travel agency.
The 30-day ren
tal rule applies to any customer who pays for the room, as long as the customer is not a
broker or travel agent who is reimbursed by the occupant. Example: If a company rents a room for 30
consecutive days, but four different people from that company stay in the room, each at different times
within the 30 days, the room charges are non-taxable because one entity rented the room. The
Department of Revenue policy is not to restrict the 30-day rental to an individual or the same room, but to
30 consecutive days of paid use by any single payor or customer.
To determine the most current and applicable tax rates see publication Colorado Sales/Use Tax Rates
(DR 1002). This publication is located at www.TaxColorado.com
under “Forms”, or visit
www.Colorado.gov/RevenueOnline and view “Local Sales Tax Rates.”
PROPERTY MANAGEMENT COMPANIES
Property Management Companies, those companies that typically manage property that is owned by
another party or entity, are required to obtain a sales tax license for each taxing jurisdiction combination
in which they manage rental properties. A license is required for each combination of county, municipal
and special district taxes. For example, a property management company is managing several
properties in Eagle County. There is a metropolitan district in a portion of unincorporated Eagle County.
The property management company must obtain a license for property located within the metropolitan
district in unincorporated Eagle County and another license for any property located within
unincorporated Eagle County but outside the metropolitan district.
In the above example, if the property management company has two properties in unincorporated Eagle
County that are located within the metropolitan district, those two properties will be on one sales tax
license. The other sales tax license is for one property located within unincorporated Eagle County but
outside the metropolitan district.
APPLICATION
A CR 0100 (Sales Tax/Withholding Account Application) must be completed for each taxing jurisdiction.
In the example provided above where there are two properties in one taxing jurisdiction, one property
address within the jurisdiction is entered as the location address and the property management company
address is entered as the mailing address. The sales tax license fee must be included with each
application.
WHAT TAXES ARE DUE?
Colorado state sales tax is always due on taxable rentals. Applicable special district taxes, county lodging
Page 4 of 9
10/07/2019
and local marketing district taxes, all state-collected local and county sales taxes are also due on the
rental price. Accommodations provided at no charge (e.g. "comped") are not subject to sales or use tax.
Home-rule c
ities that collect and administer their own taxes may treat items differently than the State of
Colorado. You must contact a home-rule city directly for its policies. Lists of local sales tax rates, along
with tax office phone numbers for self-collected areas and home-rule jurisdictions, are contained in
Colorado Sales/Use Tax Rates (DR 1002). For more information on the applicability of local sales taxes,
see publication FYI Sales 62, Guidelines for Determining When to Collect State-Collected Local Sales
Tax.
HOW IS THE TAX REMITTED?
You must apply for a sales tax license by completing a Sales Tax/Withholding Account Application (CR
0100). The DR 0100, Sales Tax Return may be filed online at www.Colorado.gov/RevenueOnline.
The
DR 1485 County Lodging Tax Return or DR 1490 Local Marketing District Tax Return will be sent to you
by the department at the appropriate intervals. However, failure to receive these tax return forms does
not relieve you of your responsibility to pay the taxes. If you do not receive a form, you can download it
from the Web site at
www.TaxColorado.com
Remit the sales taxes you collected to the Department of Revenue and file the Sales Tax Return (DR
0100) on a quarterly basis if the collected sales tax is under $300 monthly, or on a monthly basis if the
collected sales tax is
$300 or more each a month. This return is due the 20th of the month following the tax period for which
you are filing.
LOCAL MARKETING DISTRICT TAX
What is a Local Marketing District Tax?
A local marketing district tax is a tax on lodging services leased or rented for less than 30 days. This
includes hotels, motels, condominiums and camping spaces, and in some areas houses, guest ranches
and mobile homes. View “Local Sales Tax Rates” at www.Colorado.gov/RevenueOnline
or see
publication Colorado Sales/Use Tax Rates (DR 1002) for applicable local marketing district tax rates and
locations where this tax applies.
Who pays the Local Marketing District Tax?
Lodging owners or their management companies are liable for the local marketing district tax on all
receipts from lodging when the stay was less than 30 consecutive days.
The local marketing district tax is not required to be collected on lodging rentals of 30 consecutive days or
more.
How is the tax remitted?
The tax is remitted on the Local Marketing District Tax Return (DR 1490) with the same filing frequency
and due date as the Colorado Retail Sales Tax Return (DR 0100). For example, if the DR 0100 is filed
monthly, the DR 1490 will also be filed monthly and due the 20
th
day of the month following the filing period.
COUNTY LODGING TAX
What is the County Lodging Tax?
The county lodging tax is a tax levied only in certain counties within Colorado and is applied specifically
to lodging services, such as hotels, motels, condominiums, space rentals, camping facilities and
services, auto camps and trailer parks. If one of these types of businesses rents rooms and
accommodations for less than 30 days, a county lodging tax is charged to the customer. Rooms and
accommodations occupied for a period of 30 or more consecutive days are exempt from county lodging
tax. [§39-26-704.3, C.R.S.].
Page 5 of 9
10/07/2019
Who pays the County Lodging Tax?
Lodging owners or their management companies are liable for the county lodging tax on all receipts from
lodging when the stay was less than 30 consecutive days.
If a municipal area collects its own city lodging tax, county lodging tax is not collected in that municipality.
County lod
ging tax rates vary depending upon the county where this tax is applicable. View “Local Sales
Tax Rates” at www.Colorado.gov/RevenueOnline
or see publication Colorado Sales/Use Tax Rates (DR
1002) to locate the most current county lodging tax rates and counties where the tax applies.
How is the tax remitted?
The county lodging tax is remitted quarterly to the Department of Revenue on the County Lodging Tax
Return (DR 1485) [§30-11-107.5, C.R.S.]. This return must be filed by the 25th day of the month following
the quarter for which you are filing. For example, the return is due April 25 for the January-March quarter.
FYIs provide general information concerning a variety of Colorado tax topics in simple and straightforward language. Although the
FYIs represent a good faith effort to provide accurate and complete tax information, the information is not binding on the Colorado
Department of Revenue, nor does it replace, alter, or supersede Colorado law and regulations. The Executive Director, who by
statute is the only person having the authority to bind the Department, has not formally reviewed and/or approved these FYIs.
Page 6 of 9
10/07/2019
Short-Term Rental (STR)
License Application
In accordance with Chapter 6 Article VII
Of the Buena Vista Municipal Code
Applicant Name: Phone:
Address of STR: Buena Vista, CO 81211
Applicant Email: Town Business License #:
Property Owners Name:
Owner’s Mailing Address: City:
State Tax ID #: State Zip:
☐ New applicat
ion - $120 ☐ Renew application - $70
Former STR license number:
Is this your p
rimary residence: ☐ Y / ☐ N Is this an accessory dwelling unit (ADU):☐ Y / ☐ N
Are you using a
property management company? ☐ Y / ☐ N
If so, name:
Is the m
anagement company your primary contact? ☐ Y / ☐ N (
You can use your manager as a contact
need two phone number)
Contact #1 Name: Phone:
Contact #2 Name: Phone:
Are you renting partial or full house? If Partial how many rooms?
STR license number
STR -
Submit Date
Town Use Only
Building Information
Owner Information
Page 7 of 9
10/07/2019
Town of Buena Vista
Short-Term Rental (STR)
Affidavit
THIS FORM MUST BE SIGNED BY THE PROPERTY OWNER
I attest that I have read and understand all
provisions of this application. I further understand that renting any unit that was not
granted a legal certificate of occupancy can result in the immediate revocation of my STR
license, fines, or a summons to Municipal Court. Any violation of the Town’s Code, and
violation of the STR housing standards and specifications can result in fines, suspension
of STR license, and or a summons to Municipal Court.
Name (print): Representing:
Company name if applicable
Name (signed):
State of Colorado
County of Chaffee
The foregoing instrument was acknowledged before me on this day of ,
20 by .
(Notary official signature) (My commission expires)
Page 8 of 9
10/07/2019
Town of Buena Vista
Short Term Rental (STR)
Application check list
This checklist is to help make sure you have all required items in place when applying for
a STR license. If you have any questions please contact Code Enforcement
at 719-581-1024 or codeenforcement@buenavistaco.gov
☐ STR Application with all fields filled out
☐ Proof of ownership
☐ Buena Vista Business License
☐ Colorado State Sales Tax ID number
☐ Floor Plans – a scaled plan must show the following
- Ingress and egress (windows and doors with measurements)
- Location of smoke detectors
- Location of carbon monoxide detectors
- Square footage of area to be used for a STR
☐ Site Plan – must show the following
- Structure in relation to property lines
- Footprint of all structures with measurements
- Sidewalks
- Parking
- Road location
- Ditches and streams located on property
- Property lines with dimensions
☐ Town of Buena Vista STR Affidavit – must be notarized (we will notarize our own
documents for free)
☐ Fee – check made out to the Town of Buena Vista, credit cards will be assessed
a 1.5% service fee
Page 9 of 9
10/07/2019
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