Fillable Form 1: QuarterlyBudgetandExpenditureReportingunderCARESActSections18004(a)(1)InstitutionalPortion,18004(a)(2),and 18004(a)(3),ifapplicable (West Valley College)

Fill Online, Printable, Fillable, Blank Form 1: QuarterlyBudgetandExpenditureReportingunderCARESActSections18004(a)(1)InstitutionalPortion,18004(a)(2),and 18004(a)(3),ifapplicable (West Valley College) Form

Use Fill to complete blank online WEST VALLEY COLLEGE pdf forms for free. Once completed you can sign your fillable form or send for signing. All forms are printable and downloadable.

Form 1: QuarterlyBudgetandExpenditureReportingunderCARESActSections18004(a)(1)InstitutionalPortion,18004(a)(2),and 18004(a)(3),ifapplicable (West Valley College)

On average this form takes 17 minutes to complete

The Form 1: QuarterlyBudgetandExpenditureReportingunderCARESActSections18004(a)(1)InstitutionalPortion,18004(a)(2),and 18004(a)(3),ifapplicable (West Valley College) form is 2 pages long and contains:

0 signatures
1 check-box
68 other fields

Country of origin: US
File type: PDF

U.S.A. forms for West Valley College

BROWSE WEST VALLEY COLLEGE FORMS

Related forms

Fill has a huge library of thousands of forms all set up to be filled in easily and signed.

Fill in your chosen form

Sign the form using our drawing tool

Send to someone else to fill in and sign.

find another form



    



  



 





       



  

 

OMBControlNumber1840‐0849 Expires4/30/2021

QuarterlyBudgetandExpenditureReportingunderCARESActSections18004(a)(1)InstitutionalPortion,18004(a)(2),and

18004(a)(3),ifapplicable

InstitutionName:___________________________________________________DateofReport:______________ CoveringQuarterEnding:______________

Total AmountofFundsAwarded:Section(a)(1)Institutional Portion:____________Section(a)(2):____________Section(a)(3):___________Final Report? ☐

Category Amount

in(a)(1)

institutional dollars

Amountin

(a)(2)dollars,

ifapplicable

Amountin

(a)(3)dollars,

ifapplicable

ExplanatoryNotes

Providingadditionalemergencyfinancialaidgrantstostudents.

Providingreimbursementsfortuition,housing,roomandboard,or

otherfeerefunds.

Providingtuitiondiscounts.

Coveringthecostofprovidingadditionaltechnology hardware to

students,suchaslaptopsortablets,orcoveringtheaddedcostof

technologyfees.

Providingorsubsidizingthecostsofhigh‐speedinternettostudents

orfacultytotransitiontoanonlineenvironment.

Subsidizingof

‐campushousingcostsduetodormitory closuresor

decisionstolimithousingtoonestudentperroom;subsidizing

housingcoststoreducehousingdensity;payingforhotelsorother

off‐campushousingforstudentswhoneedtobeisolated;paying

travelexpensesforstudentswhoneedto leavecampusearlydueto

coronavirusinfectionsorcampusinterruptions.

Subsidizingfoodservicetoreducedensityineatingfacilities,to

providepre‐packagedmeals,ortoadd hourstofoodservice

operationstoaccommodatesocialdistancing.

Costsrelatedtooperatingadditionalclasssectionstoenablesocial

distancing,suchasthoseforhiringmoreinstructorsandincreasing

campushoursofoperations.

Campussafetyandoperations.

Tosupportanyelement ofthecost ofattendance(asdefinedunder Section472 oftheHigher EducationActof1965,as amended (HEA))perSection18004(c)oftheCARES Act

andtheInterimFinalRulepublishedintheFederalRegisteronJune17,2020(85FR36494).CommunityCollegesin California,allpublicinstitutionsinWashingtonState,andall

institutionsin Massachusettshavedifferent requirements duetorecentU.S.DistrictCourtactions.Pleasediscusswithlegalcounsel.HEERFlitigationupdatescanbefoundhere.

Includingcostsorexpensesrelatedtothedisinfectingandcleaningofdormsandothercampusfacilities,purchasesofpersonalprotectiveequipment (PPE), purchasesof

cleaningsupplies,adding personneltoincreasethefrequencyofcleaning,thereconfigurationoffacilitiestopromotesocialdistancing, etc.

1

Version1.3

West Valley College

10/30/2020

09/30/2020

$ 1,008,040

$ 147,943

$ 0

(a1)Laptops and other hardware were provided by the college during the spring term

(March - May) when the campus closed and moved to an distance instructional model.

When the fall term began additional students needed assistance. Laptops were ordered

and are still enroute due to manufacturing delays and stock depletion on the vendor side.

Total encumbered for laptop purchases is $95,180.86. Payment issued in October.

$ 1,203

$ 0

(a1)The hotspots needed during the spring term were provided by the Student Needs

department during the spring term (March - May) for the COVID campus closure. Additional 250

hotspots were purchased to fulfill the demand for the fall term. The plan is to provide hotspots to

students for fall and spring terms as the campus will continue with distance instruction for both

terms. Total encumbered for the hotspot contract is $81,813.00

$ 0

$ 12,975

$ 0

(a1)The college used state grants to cover the cost of food during the spring term (March -

May) COVID closure. The plan was to maximize the available COVID funds for fall as the

campus was going to continue distance instruction. $430,000.00 was encumbered to provide

groceries, meals, and other food resources for students. $97,375 in expenses were transfered

from (a1) to the state grants at year-end. $5,124 was expensed to (a1) funds for the spring

term. This allowed the fall term to begin with $424,876.00 in the fall term to provide food

resources to students. As of this report the college has purchased and distributed $114,310.50

of food. $12,975 in invoices have been posted between July - September 30.

$ 0

(a1)Cranium Cafe was purchased by the college to move student services (admissions,

records, financial aid, and counseling, transfer, student health and other offices and cohorts) to

an online platform to continue to provide necessary services to students during COVID when

the campus closed in March. This was a new application and all staff needed to complete

training. Part-time counselors were paid for their training hours and were utilized to provide

online counseling support and assistance to students via WVC CARES. The cost of training

was posted to state grant funds for spring term (March - May). Additional counseling support

was provided during the summer for new and continuing students. Orientations were moved

online and required additional faculty to support students in these courses. The expense does

not show in the September report because our district budget was not approved by the Board

until October 6. Expense transfers cannot occur until the budget is finalized and approved.

$142,495.00 will be expensed for the expanded counseling services provided during COVID.

(a2) Additional interpretors for Disable Education Support Program will be hired. Encumbered

$8,256 for fall.

$ 18,902

$ 0

(a1)PPE purchases for the campus, installation of plexiglas to various workstations. Staff was

given additionial duties not part of their normal duties to process and coordinate campus PPE

needs. Encumbered $22,745 to support the campus during fall and spring semester. The

person began their work in August but the expense has not been posted.



  





   



   

      



 



 

OMBControlNumber1840‐0849 Expires4/30/2021

Category Amount

in(a)(1)

institutional dollars

Amountin

(a)(2)dollars,

ifapplicable

Amountin

(a)(3)dollars,

ifapplicable

ExplanatoryNotes

Purchasing,leasing,orrentingadditionalinstructionalequipment

andsupplies(suchaslaboratoryequipmentorcomputers)toreduce

thenumber ofstudentssharingequipmentorsuppliesduringa

singleclassperiodandtoprovidetimefordisinfectionbetween

uses.

Replacinglostrevenueduetoreducedenrollment.

Replacinglostrevenuefromnon‐tuitionsources(i.e., cancelled

ancillaryevents;disruptionoffoodservice,dorms,childcareorother

facilities;cancellationofuseofcampusvenuesbyother

organizations,lostparkingrevenue,etc.).

Purchasingfacultyandstaff traininginonlineinstruction; or paying

additionalfundstostaffwhoareprovidingtraininginadditionto

theirregularjobresponsibilities.

Purchasing,leasing,orrentingadditionalequipmentorsoftwareto

enabledistancelearning,orupgradingcampuswi‐fiaccessor

extendingopennetworksto parkinglotsorpublicspaces,etc.

OtherUsesof(a)(1)InstitutionalPortion

unds.

OtherUsesof(a)(2)or(a)(3)

unds,ifapplicable.

QuarterlyExpendituresforeachProgram

TotalofQuarterlyExpenditures

Including continuanceofpay(salaryandbenefits)to workerswhowouldotherwisesupporttheworkoractivitiesofancillaryenterprises(e.g.,bookstoreworkers,foodservice

workers,venuestaff,etc.).

Pleasepostadditionaldocumentationasappropriateandbrieflyexplain inthe“ExplanatoryNotes”section.Pleasenotethatcosts forSection 18004(a)(1)InstitutionalPortion

fundsmayonlybeused “to coverany costsassociatedwithsignificant changestothedeliveryofinstructiondueto thecoronavirus,solongassuchcosts donotinclude

paymenttocontractorsfortheprovisionofpre‐enrollmentrecruitmentactivities;endowments;orcapitaloutlaysassociatedwithfacilitiesrelatedtoathletics,sectarian

instruction,or religiousworship.”

Pleasepostadditionaldocumentationasappropriateandbrieflyexplain inthe“ExplanatoryNotes”section.Pleasenotethatcosts forSections18004(a)(2)and(a)(3)funds

mayonlybeused“todefrayexpenses,includinglostrevenue,reimbursementforexpensesalreadyincurred,technologycostsassociatedwithatransitiontodistanceeducation,

facultyandstafftrainings,payrollincurredbyinstitutionsofhighereducationandforgrantstostudentsforany componentofthestudent’scostofattendance(asdefined

under section472oftheHEA),includingfood,housing,coursematerials,technology,healthcare,andchildcare.”

2

Version1.3

$ 0

(a1)During the fall semester hired an hourly person to be the liason between the campus

faculty fellows to provide instruction and training and other resources to students. Encumbered

$28,942 to support students during fall semester. The person did not start until September

when the need was found in fall as there are new students that need additional help navigating

the online learning environment. (a2)Reassigned time for full-time faculty to provide distance

education training to faculty and provide additional support in converting courses to an online

format that has not been traditionally taught in an online environment. Working with the campus

to ensure all materials are accessible per ADA requirements. Encumbered $41,883 to support

the reassigned time for the faculty.

$ 24,420

$ 0

(a1)TAO Connect was purchased to help provide

online mental health counseling to student

affected by COVID during the campus closure.

$ 0

(a2)Students have been hired to assist in weekly food/grocery distributions and assist in

the Student Needs Dept to help manage the hotspots and laptop distribution. $36,345

encumbered for this work for fall and spring as the campus is set to continue with

distance instruction in spring.They are also assisting in manning the online chat feature to

provide online assistance for the Welcome Center. The payroll has not posted. $

$ 57,500

$ 0

$ 57,500



 

   

        



 

   



 

  

 

   

  



 

      



 



  

 

   

OMBControlNumber1840‐0849 Expires4/30/2021

FormInstructions

CompletingtheForm: Oneachform,fillouttheinstitutionofhighereducation (IHEorinstitution)name,thedateofthereport,theappropriatequarterthe

reportcovers (September 30,December31,March31,June30),thetotalamountof fundsawardedby theDepartment(includingreservefundsifawarded),and

check thebox ifthe report is a“final report.”In thechart,aninstitutionmustspecifythe amountofexpended CARESActfundsforeachfundingcategory:

Sections18004(a)(1)InstitutionalPortion,18004(a)(2),and18004(a)(3),ifapplicable.Section18004(a)(2)fundsincludes CFDAs84.425J(HistoricallyBlack

CollegesandUniversities(HBCUs)),84.425K(TriballyControlledCollegesandUniversities(TCCUs)),84.425L(MinorityServingInstitutions(MSIs)),84.425M

(StrengtheningInstitutionsProgram(SIP));Section18004(a)(3)fundsareforCFDA84.425N(FundfortheImprovementofPostsecondaryEducation(FIPSE)

FormulaGrant).Eachcategoryisdeliberatelybroadandmaynotcapturespecificgrantprogramrequirements.Explanatoryfootnoteshelp clarifycertain

reportingcategories.Whilesomeitemsinthe chartareblockedout,pleasenotethattheblockingofsuchitemsisconsistentwith Departmentguidance and

FAQsandisnotdefinitive. Providebriefexplanatorynotesforhowfundswere expended,includingthe titleandbriefdescriptionofeachprojectoractivityin

whichfundswereexpended. Donotincludepersonallyidentifiableinformation(PII).CalculatetheamountoftheSection18004(a)(1)InstitutionalPortion

(referred toas“(a)(1)institutional”in thechart),Section18004(a)(2)(referredtoas“(a)(2)”inthechart),andSection18004(a)(3)(referredtoas“(a)(3)”inthe

chart)fundsinthe“QuarterlyExpendituresforeachProgram”row,andthe grandtotal ofallthreeinthe“TotalofQuarterlyExpenditures”row.Round

expenditurestothe nearestdollar.

Postingthe Form: Thisformmustbeconspicuouslypostedonthe institution’sprimarywebsiteonthesamepage thereportsoftheIHE’sactivitiesastothe

emergency financialaidgrantstostudentsmadewithfundsfromtheIHE’sallocationunder Section18004(a)(1)oftheCARESAct(StudentAidPortion)are

posted.ItmaybepostedinanHTMLwebpageformatorasalinktoaPDF.Anewseparate formmustbepostedcoveringeachquarterlyreportingperiod

(September30,December31,March31,June30), concludingaftereither(1)postingthequarterlyreportendingSeptember30,2022or(2)whenaninstitution

hasexpendedand liquidatedall (a)(1)InstitutionalPortion,(a)(2),and(a)(3)fundsandchecksthe“finalreport”box.IHEsmustpostthisquarterlyreportformno

laterthan10daysaftertheendofeachcalendarquarter(October 10,January10,April10,July 10) apart from the first report,whichisdueOctober30,2020.

Forthefirstreportusingthisform,institutionsmustprovidetheircumulativeexpendituresfromthe dateoftheirfirstHEERFawardthroughSeptember30,

2020.EachquarterlyreportmustbeseparatelymaintainedonanIHE’swebsiteorinaPDFdocumentlinkeddirectly fromtheIHE’sCARESActreporting

webpage.Reportsmustbemaintainedforatleastthreeyearsafterthesubmissionofthefinalreportper2CFR§ 200.333.Anychangesorupdatesafterinitial

postingmustbeconspicuouslynotedafterinitialpostingandthedateofthechangemustbenotedinthe “DateofReport”line.

Paperwork BurdenStatement

AccordingtothePaperworkReductionActof1995(PRA),no personsarerequiredtorespondtoa collectionofinformationunlesssuchcollectiondisplaysavalid

OMBcontrolnumber.ThevalidOMBcontrolnumber forthisinformationcollectionis1840‐0849.Publicreportingburdenforthiscollectionofinformationis

estimatedtoaverage2hoursperresponse,including timeforreviewinginstructions,searchingexistingdatasources,gatheringandmaintainingthedata

needed,and completingandreviewingthecollection ofinformation.Under thePRA,participantsarerequiredtorespondtothiscollectiontoobtainorretain

benefit.If youhaveanycommentsconcerningtheaccuracy ofthetimeestimateorsuggestionsforimprovingthisindividualcollection,orifyouhavecomments

orconcernsregarding thestatusofyourindividualform,application,orsurvey,pleasecontact:JackCox, U.S. Department ofEducation,400MarylandAvenue,

SW,Washington,DC20202.

3

Version1.31

Download
Save PDF to desktop

Email
Email completed PDF

Send for Signing
Email for others to sign

Print
Print document

NAME

Form 1: QuarterlyBudgetandExpenditureReportingunderCARESActSections18004(a)(1)InstitutionalPortion,18004(a)(2),and 18004(a)(3),ifapplicable (West Valley College)

View Audit Log
Print With Audit Log
Duplicate Document

Fillable Form 1: QuarterlyBudgetandExpenditureReportingunderCARESActSections18004(a)(1)InstitutionalPortion,18004(a)(2),and 18004(a)(3),ifapplicable (West Valley College)

Fill Online, Printable, Fillable, Blank Form 1: QuarterlyBudgetandExpenditureReportingunderCARESActSections18004(a)(1)InstitutionalPortion,18004(a)(2),and 18004(a)(3),ifapplicable (West Valley College) Form

Related forms

First 20 documents completely FREE!