Fillable Form 1: QuarterlyBudgetandExpenditureReportingunderCARESActSections18004(a)(1)InstitutionalPortion,18004(a)(2),and 18004(a)(3),ifapplicable (West Valley College)

Fill Online, Printable, Fillable, Blank Form 1: QuarterlyBudgetandExpenditureReportingunderCARESActSections18004(a)(1)InstitutionalPortion,18004(a)(2),and 18004(a)(3),ifapplicable (West Valley College) Form

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Form 1: QuarterlyBudgetandExpenditureReportingunderCARESActSections18004(a)(1)InstitutionalPortion,18004(a)(2),and 18004(a)(3),ifapplicable (West Valley College)

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The Form 1: QuarterlyBudgetandExpenditureReportingunderCARESActSections18004(a)(1)InstitutionalPortion,18004(a)(2),and 18004(a)(3),ifapplicable (West Valley College) form is 2 pages long and contains:

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OMBControlNumber1840‐0849 Expires4/30/2021

QuarterlyBudgetandExpenditureReportingunderCARESActSections18004(a)(1)InstitutionalPortion,18004(a)(2),and

18004(a)(3),ifapplicable

InstitutionName:___________________________________________________DateofReport:______________ CoveringQuarterEnding:______________

Total AmountofFundsAwarded:Section(a)(1)Institutional Portion:____________Section(a)(2):____________Section(a)(3):___________Final Report? ☐

Category Amount

in(a)(1)

institutional dollars

Amountin

(a)(2)dollars,

ifapplicable

Amountin

(a)(3)dollars,

ifapplicable

ExplanatoryNotes

Providingadditionalemergencyfinancialaidgrantstostudents.

Providingreimbursementsfortuition,housing,roomandboard,or

otherfeerefunds.

Providingtuitiondiscounts.

Coveringthecostofprovidingadditionaltechnology hardware to

students,suchaslaptopsortablets,orcoveringtheaddedcostof

technologyfees.

Providingorsubsidizingthecostsofhigh‐speedinternettostudents

orfacultytotransitiontoanonlineenvironment.

Subsidizingof

‐campushousingcostsduetodormitory closuresor

decisionstolimithousingtoonestudentperroom;subsidizing

housingcoststoreducehousingdensity;payingforhotelsorother

off‐campushousingforstudentswhoneedtobeisolated;paying

travelexpensesforstudentswhoneedto leavecampusearlydueto

coronavirusinfectionsorcampusinterruptions.

Subsidizingfoodservicetoreducedensityineatingfacilities,to

providepre‐packagedmeals,ortoadd hourstofoodservice

operationstoaccommodatesocialdistancing.

Costsrelatedtooperatingadditionalclasssectionstoenablesocial

distancing,suchasthoseforhiringmoreinstructorsandincreasing

campushoursofoperations.

Campussafetyandoperations.

Tosupportanyelement ofthecost ofattendance(asdefinedunder Section472 oftheHigher EducationActof1965,as amended (HEA))perSection18004(c)oftheCARES Act

andtheInterimFinalRulepublishedintheFederalRegisteronJune17,2020(85FR36494).CommunityCollegesin California,allpublicinstitutionsinWashingtonState,andall

institutionsin Massachusettshavedifferent requirements duetorecentU.S.DistrictCourtactions.Pleasediscusswithlegalcounsel.HEERFlitigationupdatescanbefoundhere.

Includingcostsorexpensesrelatedtothedisinfectingandcleaningofdormsandothercampusfacilities,purchasesofpersonalprotectiveequipment (PPE), purchasesof

cleaningsupplies,adding personneltoincreasethefrequencyofcleaning,thereconfigurationoffacilitiestopromotesocialdistancing, etc.

1

Version1.3

West Valley College

01/05/2021

12/31/2020

$ 1,008,040

$ 147,943

$ 0

$ 95,181

$ 0

(a)(1)111 laptops were purchased to aid students that

enrolled for the fall 2020 semester in courses that required

specialized software that required more powerful equipment

to run for the design and CIS courses.

$ 17,806

$ 0

(a)(1) 250 T-Mobile hotpot service for students who do not have

access to the internet at home to use for distance learning.

$ 0

$ 97,975

$ 0

(a)(1)Meals, groceries and grocery cards

provided to food insecure students every

week from October 1 - December 31.

$ 131,079

$ 0

(a)(1)Additional PT counselors were hired to aid in WVC Care support.

They would assist students online to provide various assistance during

COVID such as what, where, and how to complete necessary documents

for admissions, transfer and graduation. They would also be available as

liaisons between the office of instruction and the students.

$ 41,749

$ 0

(a)(1)PPE equipment for staff workstations, classified personnel that coordinated the

PPE needs for the campus as additional duties to their regular assignment.

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OMBControlNumber1840‐0849 Expires4/30/2021

Category Amount

in(a)(1)

institutional dollars

Amountin

(a)(2)dollars,

ifapplicable

Amountin

(a)(3)dollars,

ifapplicable

ExplanatoryNotes

Purchasing,leasing,orrentingadditionalinstructionalequipment

andsupplies(suchaslaboratoryequipmentorcomputers)toreduce

thenumber ofstudentssharingequipmentorsuppliesduringa

singleclassperiodandtoprovidetimefordisinfectionbetween

uses.

Replacinglostrevenueduetoreducedenrollment.

Replacinglostrevenuefromnon‐tuitionsources(i.e., cancelled

ancillaryevents;disruptionoffoodservice,dorms,childcareorother

facilities;cancellationofuseofcampusvenuesbyother

organizations,lostparkingrevenue,etc.).

Purchasingfacultyandstaff traininginonlineinstruction; or paying

additionalfundstostaffwhoareprovidingtraininginadditionto

theirregularjobresponsibilities.

Purchasing,leasing,orrentingadditionalequipmentorsoftwareto

enabledistancelearning,orupgradingcampuswi‐fiaccessor

extendingopennetworksto parkinglotsorpublicspaces,etc.

OtherUsesof(a)(1)InstitutionalPortion

unds.

OtherUsesof(a)(2)or(a)(3)

unds,ifapplicable.

QuarterlyExpendituresforeachProgram

TotalofQuarterlyExpenditures

Including continuanceofpay(salaryandbenefits)to workerswhowouldotherwisesupporttheworkoractivitiesofancillaryenterprises(e.g.,bookstoreworkers,foodservice

workers,venuestaff,etc.).

Pleasepostadditionaldocumentationasappropriateandbrieflyexplain inthe“ExplanatoryNotes”section.Pleasenotethatcosts forSection 18004(a)(1)InstitutionalPortion

fundsmayonlybeused “to coverany costsassociatedwithsignificant changestothedeliveryofinstructiondueto thecoronavirus,solongassuchcosts donotinclude

paymenttocontractorsfortheprovisionofpre‐enrollmentrecruitmentactivities;endowments;orcapitaloutlaysassociatedwithfacilitiesrelatedtoathletics,sectarian

instruction,or religiousworship.”

Pleasepostadditionaldocumentationasappropriateandbrieflyexplain inthe“ExplanatoryNotes”section.Pleasenotethatcosts forSections18004(a)(2)and(a)(3)funds

mayonlybeused“todefrayexpenses,includinglostrevenue,reimbursementforexpensesalreadyincurred,technologycostsassociatedwithatransitiontodistanceeducation,

facultyandstafftrainings,payrollincurredbyinstitutionsofhighereducationandforgrantstostudentsforany componentofthestudent’scostofattendance(asdefined

under section472oftheHEA),includingfood,housing,coursematerials,technology,healthcare,andchildcare.”

2

Version1.3

$ 1,012

$ 0

(a)(1) biology lab kits that were sent

home to the students and video

camera equipment to record videos

for distance learning courses.

$ 0

$ 4,135

$ 12,469

$ 0

(a)(1) Student and faculty liaison to assist faculty fellows and the students to navigate the

online learning and service environment. (a)(2) reassignment for faculty Developing, designing

and implementing weekly online workshops for faculty

· Taking the lead, developing process, and managing the approval to teach online process

for faculty

· Developing, designing and implementing our WVC Online Academies to train faculty

· Maintaining our WVC Online website

· Developing materials to support student online learning and support

· Evaluating, implementing and training faculty with software (e.g., Proctorio, Zoom,

Panopto) to aid student learning

$ 14,777

$ 0

(a)(1) Purchase of webcams, headsets, and

other equipment to enable online services to

provide online services.

$ 0

$ 403,714

$ 12,469

$ 0

$ 416,183

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OMBControlNumber1840‐0849 Expires4/30/2021

FormInstructions

CompletingtheForm: Oneachform,fillouttheinstitutionofhighereducation (IHEorinstitution)name,thedateofthereport,theappropriatequarterthe

reportcovers (September 30,December31,March31,June30),thetotalamountof fundsawardedby theDepartment(includingreservefundsifawarded),and

check thebox ifthe report is a“final report.”In thechart,aninstitutionmustspecifythe amountofexpended CARESActfundsforeachfundingcategory:

Sections18004(a)(1)InstitutionalPortion,18004(a)(2),and18004(a)(3),ifapplicable.Section18004(a)(2)fundsincludes CFDAs84.425J(HistoricallyBlack

CollegesandUniversities(HBCUs)),84.425K(TriballyControlledCollegesandUniversities(TCCUs)),84.425L(MinorityServingInstitutions(MSIs)),84.425M

(StrengtheningInstitutionsProgram(SIP));Section18004(a)(3)fundsareforCFDA84.425N(FundfortheImprovementofPostsecondaryEducation(FIPSE)

FormulaGrant).Eachcategoryisdeliberatelybroadandmaynotcapturespecificgrantprogramrequirements.Explanatoryfootnoteshelp clarifycertain

reportingcategories.Whilesomeitemsinthe chartareblockedout,pleasenotethattheblockingofsuchitemsisconsistentwith Departmentguidance and

FAQsandisnotdefinitive. Providebriefexplanatorynotesforhowfundswere expended,includingthe titleandbriefdescriptionofeachprojectoractivityin

whichfundswereexpended. Donotincludepersonallyidentifiableinformation(PII).CalculatetheamountoftheSection18004(a)(1)InstitutionalPortion

(referred toas“(a)(1)institutional”in thechart),Section18004(a)(2)(referredtoas“(a)(2)”inthechart),andSection18004(a)(3)(referredtoas“(a)(3)”inthe

chart)fundsinthe“QuarterlyExpendituresforeachProgram”row,andthe grandtotal ofallthreeinthe“TotalofQuarterlyExpenditures”row.Round

expenditurestothe nearestdollar.

Postingthe Form: Thisformmustbeconspicuouslypostedonthe institution’sprimarywebsiteonthesamepage thereportsoftheIHE’sactivitiesastothe

emergency financialaidgrantstostudentsmadewithfundsfromtheIHE’sallocationunder Section18004(a)(1)oftheCARESAct(StudentAidPortion)are

posted.ItmaybepostedinanHTMLwebpageformatorasalinktoaPDF.Anewseparate formmustbepostedcoveringeachquarterlyreportingperiod

(September30,December31,March31,June30), concludingaftereither(1)postingthequarterlyreportendingSeptember30,2022or(2)whenaninstitution

hasexpendedand liquidatedall (a)(1)InstitutionalPortion,(a)(2),and(a)(3)fundsandchecksthe“finalreport”box.IHEsmustpostthisquarterlyreportformno

laterthan10daysaftertheendofeachcalendarquarter(October 10,January10,April10,July 10) apart from the first report,whichisdueOctober30,2020.

Forthefirstreportusingthisform,institutionsmustprovidetheircumulativeexpendituresfromthe dateoftheirfirstHEERFawardthroughSeptember30,

2020.EachquarterlyreportmustbeseparatelymaintainedonanIHE’swebsiteorinaPDFdocumentlinkeddirectly fromtheIHE’sCARESActreporting

webpage.Reportsmustbemaintainedforatleastthreeyearsafterthesubmissionofthefinalreportper2CFR§ 200.333.Anychangesorupdatesafterinitial

postingmustbeconspicuouslynotedafterinitialpostingandthedateofthechangemustbenotedinthe “DateofReport”line.

Paperwork BurdenStatement

AccordingtothePaperworkReductionActof1995(PRA),no personsarerequiredtorespondtoa collectionofinformationunlesssuchcollectiondisplaysavalid

OMBcontrolnumber.ThevalidOMBcontrolnumber forthisinformationcollectionis1840‐0849.Publicreportingburdenforthiscollectionofinformationis

estimatedtoaverage2hoursperresponse,including timeforreviewinginstructions,searchingexistingdatasources,gatheringandmaintainingthedata

needed,and completingandreviewingthecollection ofinformation.Under thePRA,participantsarerequiredtorespondtothiscollectiontoobtainorretain

benefit.If youhaveanycommentsconcerningtheaccuracy ofthetimeestimateorsuggestionsforimprovingthisindividualcollection,orifyouhavecomments

orconcernsregarding thestatusofyourindividualform,application,orsurvey,pleasecontact:JackCox, U.S. Department ofEducation,400MarylandAvenue,

SW,Washington,DC20202.

3

Version1.31

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Form 1: QuarterlyBudgetandExpenditureReportingunderCARESActSections18004(a)(1)InstitutionalPortion,18004(a)(2),and 18004(a)(3),ifapplicable (West Valley College)

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Fillable Form 1: QuarterlyBudgetandExpenditureReportingunderCARESActSections18004(a)(1)InstitutionalPortion,18004(a)(2),and 18004(a)(3),ifapplicable (West Valley College)

Fill Online, Printable, Fillable, Blank Form 1: QuarterlyBudgetandExpenditureReportingunderCARESActSections18004(a)(1)InstitutionalPortion,18004(a)(2),and 18004(a)(3),ifapplicable (West Valley College) Form

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