Fill - Free fillable Form 1: QuarterlyBudgetandExpenditureReportingunderCARESActSections18004(a)(1)InstitutionalPortion,18004(a)(2),and 18004(a)(3),ifapplicable (Southwestern Michigan College) PDF form



    



  



 





       



  

 

OMBControlNumber1840‐0849 Expires4/30/2021

QuarterlyBudgetandExpenditureReportingunderCARESActSections18004(a)(1)InstitutionalPortion,18004(a)(2),and

18004(a)(3),ifapplicable

InstitutionName:___________________________________________________DateofReport:______________ CoveringQuarterEnding:______________

Total AmountofFundsAwarded:Section(a)(1)Institutional Portion:____________Section(a)(2):____________Section(a)(3):___________Final Report? ☐

Category Amount

in(a)(1)

institutional dollars

Amountin

(a)(2)dollars,

ifapplicable

Amountin

(a)(3)dollars,

ifapplicable

ExplanatoryNotes

Providingadditionalemergencyfinancialaidgrantstostudents.

Providingreimbursementsfortuition,housing,roomandboard,or

otherfeerefunds.

Providingtuitiondiscounts.

Coveringthecostofprovidingadditionaltechnology hardware to

students,suchaslaptopsortablets,orcoveringtheaddedcostof

technologyfees.

Providingorsubsidizingthecostsofhigh‐speedinternettostudents

orfacultytotransitiontoanonlineenvironment.

Subsidizingof

‐campushousingcostsduetodormitory closuresor

decisionstolimithousingtoonestudentperroom;subsidizing

housingcoststoreducehousingdensity;payingforhotelsorother

off‐campushousingforstudentswhoneedtobeisolated;paying

travelexpensesforstudentswhoneedto leavecampusearlydueto

coronavirusinfectionsorcampusinterruptions.

Subsidizingfoodservicetoreducedensityineatingfacilities,to

providepre‐packagedmeals,ortoadd hourstofoodservice

operationstoaccommodatesocialdistancing.

Costsrelatedtooperatingadditionalclasssectionstoenablesocial

distancing,suchasthoseforhiringmoreinstructorsandincreasing

campushoursofoperations.

Campussafetyandoperations.

Tosupportanyelement ofthecost ofattendance(asdefinedunder Section472 oftheHigher EducationActof1965,as amended (HEA))perSection18004(c)oftheCARES Act

andtheInterimFinalRulepublishedintheFederalRegisteronJune17,2020(85FR36494).CommunityCollegesin California,allpublicinstitutionsinWashingtonState,andall

institutionsin Massachusettshavedifferent requirements duetorecentU.S.DistrictCourtactions.Pleasediscusswithlegalcounsel.HEERFlitigationupdatescanbefoundhere.

Includingcostsorexpensesrelatedtothedisinfectingandcleaningofdormsandothercampusfacilities,purchasesofpersonalprotectiveequipment (PPE), purchasesof

cleaningsupplies,adding personneltoincreasethefrequencyofcleaning,thereconfigurationoffacilitiestopromotesocialdistancing, etc.

1

Version1.3

Southwestern Michigan College

10/30/2020

09/30/2020

$ 761,057

$ 0

$ 226,400

$ 0

Refunds paid to housing students of $800 each for

Spring 2020 semester when classes went on-line

$ 0

$ 91,600

$ 0

Housing Fund expenses incurred for

Summer 2020 when no students were

allowed in the residence halls, and

Housing Fund expenses incurred for

Fall 2020 in order to reduce residence

hall density

$ 0



  





   



   

      



 



 

OMBControlNumber1840‐0849 Expires4/30/2021

Category Amount

in(a)(1)

institutional dollars

Amountin

(a)(2)dollars,

ifapplicable

Amountin

(a)(3)dollars,

ifapplicable

ExplanatoryNotes

Purchasing,leasing,orrentingadditionalinstructionalequipment

andsupplies(suchaslaboratoryequipmentorcomputers)toreduce

thenumber ofstudentssharingequipmentorsuppliesduringa

singleclassperiodandtoprovidetimefordisinfectionbetween

uses.

Replacinglostrevenueduetoreducedenrollment.

Replacinglostrevenuefromnon‐tuitionsources(i.e., cancelled

ancillaryevents;disruptionoffoodservice,dorms,childcareorother

facilities;cancellationofuseofcampusvenuesbyother

organizations,lostparkingrevenue,etc.).

Purchasingfacultyandstaff traininginonlineinstruction; or paying

additionalfundstostaffwhoareprovidingtraininginadditionto

theirregularjobresponsibilities.

Purchasing,leasing,orrentingadditionalequipmentorsoftwareto

enabledistancelearning,orupgradingcampuswi‐fiaccessor

extendingopennetworksto parkinglotsorpublicspaces,etc.

OtherUsesof(a)(1)InstitutionalPortion

unds.

OtherUsesof(a)(2)or(a)(3)

unds,ifapplicable.

QuarterlyExpendituresforeachProgram

TotalofQuarterlyExpenditures

Including continuanceofpay(salaryandbenefits)to workerswhowouldotherwisesupporttheworkoractivitiesofancillaryenterprises(e.g.,bookstoreworkers,foodservice

workers,venuestaff,etc.).

Pleasepostadditionaldocumentationasappropriateandbrieflyexplain inthe“ExplanatoryNotes”section.Pleasenotethatcosts forSection 18004(a)(1)InstitutionalPortion

fundsmayonlybeused “to coverany costsassociatedwithsignificant changestothedeliveryofinstructiondueto thecoronavirus,solongassuchcosts donotinclude

paymenttocontractorsfortheprovisionofpre‐enrollmentrecruitmentactivities;endowments;orcapitaloutlaysassociatedwithfacilitiesrelatedtoathletics,sectarian

instruction,or religiousworship.”

Pleasepostadditionaldocumentationasappropriateandbrieflyexplain inthe“ExplanatoryNotes”section.Pleasenotethatcosts forSections18004(a)(2)and(a)(3)funds

mayonlybeused“todefrayexpenses,includinglostrevenue,reimbursementforexpensesalreadyincurred,technologycostsassociatedwithatransitiontodistanceeducation,

facultyandstafftrainings,payrollincurredbyinstitutionsofhighereducationandforgrantstostudentsforany componentofthestudent’scostofattendance(asdefined

under section472oftheHEA),includingfood,housing,coursematerials,technology,healthcare,andchildcare.”

2

Version1.3

$ 0

$ 9,160

Indirect Costs - 10% of Housing

Fund expenses above

$ 0

$ 327,160

$ 0

$ 327,160



 

   

        



 

   



 

  

 

   

  



 

      



 



  

 

   

OMBControlNumber1840‐0849 Expires4/30/2021

FormInstructions

CompletingtheForm:

Oneachform,fillouttheinstitutionofhighereducation (IHEorinstitution)name,thedateofthereport,theappropriatequarterthe

reportcovers (September 30,December31,March31,June30),thetotalamountof fundsawardedby theDepartment(includingreservefundsifawarded),and

check thebox ifthe report is a“final report.”In thechart,aninstitutionmustspecifythe amountofexpended CARESActfundsforeachfundingcategory:

Sections18004(a)(1)InstitutionalPortion,18004(a)(2),and18004(a)(3),ifapplicable.Section18004(a)(2)fundsincludes CFDAs84.425J(HistoricallyBlack

CollegesandUniversities(HBCUs)),84.425K(TriballyControlledCollegesandUniversities(TCCUs)),84.425L(MinorityServingInstitutions(MSIs)),84.425M

(StrengtheningInstitutionsProgram(SIP));Section18004(a)(3)fundsareforCFDA84.425N(FundfortheImprovementofPostsecondaryEducation(FIPSE)

FormulaGrant).Eachcategoryisdeliberatelybroadandmaynotcapturespecificgrantprogramrequirements.Explanatoryfootnoteshelp clarifycertain

reportingcategories.Whilesomeitemsinthe chartareblockedout,pleasenotethattheblockingofsuchitemsisconsistentwith Departmentguidance and

FAQsandisnotdefinitive. Providebriefexplanatorynotesforhowfundswere expended,includingthe titleandbriefdescriptionofeachprojectoractivityin

whichfundswereexpended. Donotincludepersonallyidentifiableinformation(PII).CalculatetheamountoftheSection18004(a)(1)InstitutionalPortion

(referred toas“(a)(1)institutional”in thechart),Section18004(a)(2)(referredtoas“(a)(2)”inthechart),andSection18004(a)(3)(referredtoas“(a)(3)”inthe

chart)fundsinthe“QuarterlyExpendituresforeachProgram”row,andthe grandtotal ofallthreeinthe“TotalofQuarterlyExpenditures”row.Round

expenditurestothe nearestdollar.

Postingthe Form: Thisformmustbeconspicuouslypostedonthe institution’sprimarywebsiteonthesamepage thereportsoftheIHE’sactivitiesastothe

emergency financialaidgrantstostudentsmadewithfundsfromtheIHE’sallocationunder Section18004(a)(1)oftheCARESAct(StudentAidPortion)are

posted.ItmaybepostedinanHTMLwebpageformatorasalinktoaPDF.Anewseparate formmustbepostedcoveringeachquarterlyreportingperiod

(September30,December31,March31,June30), concludingaftereither(1)postingthequarterlyreportendingSeptember30,2022or(2)whenaninstitution

hasexpendedand liquidatedall (a)(1)InstitutionalPortion,(a)(2),and(a)(3)fundsandchecksthe“finalreport”box.IHEsmustpostthisquarterlyreportformno

laterthan10daysaftertheendofeachcalendarquarter(October 10,January10,April10,July 10) apart from the first report,whichisdueOctober30,2020.

Forthefirstreportusingthisform,institutionsmustprovidetheircumulativeexpendituresfromthe dateoftheirfirstHEERFawardthroughSeptember30,

2020.EachquarterlyreportmustbeseparatelymaintainedonanIHE’swebsiteorinaPDFdocumentlinkeddirectly fromtheIHE’sCARESActreporting

webpage.Reportsmustbemaintainedforatleastthreeyearsafterthesubmissionofthefinalreportper2CFR§ 200.333.Anychangesorupdatesafterinitial

postingmustbeconspicuouslynotedafterinitialpostingandthedateofthechangemustbenotedinthe “DateofReport”line.

Pap

erwork BurdenStatement

AccordingtothePaperwor

kReductionActof1995(PRA),no personsarerequiredtorespondtoa collectionofinformationunlesssuchcollectiondisplaysavalid

OMBcontrolnumber.ThevalidOMBcontrolnumber forthisinformationcollectionis1840‐0849.Publicreportingburdenforthiscollectionofinformationis

estimatedtoaverage2hoursperresponse,including timeforreviewinginstructions,searchingexistingdatasources,gatheringandmaintainingthedata

needed,and completingandreviewingthecollection ofinformation.Under thePRA,participantsarerequiredtorespondtothiscollectiontoobtainorretain

benefit.If youhaveanycommentsconcerningtheaccuracy ofthetimeestimateorsuggestionsforimprovingthisindividualcollection,orifyouhavecomments

orconcernsregarding thestatusofyourindividualform,application,orsurvey,pleasecontact:JackCox, U.S. Department ofEducation,400MarylandAvenue,

SW,Washington,DC20202.

3

Version1.31

Download
Save PDF to desktop

Email
Email completed PDF

Send for Signing
Email for others to sign

Print
Print document

NAME

Form 1: QuarterlyBudgetandExpenditureReportingunderCARESActSections18004(a)(1)InstitutionalPortion,18004(a)(2),and 18004(a)(3),ifapplicable (Southwestern Michigan College)

View Audit Log
Print With Audit Log
Duplicate Document

Fill Online, Printable, Fillable, Blank Form 1: QuarterlyBudgetandExpenditureReportingunderCARESActSections18004(a)(1)InstitutionalPortion,18004(a)(2),and 18004(a)(3),ifapplicable (Southwestern Michigan College) Form

Related forms

Fillable Form 1: QuarterlyBudgetandExpenditureReportingunderCARESActSections18004(a)(1)InstitutionalPortion,18004(a)(2),and 18004(a)(3),ifapplicable (Southwestern Michigan College)

Fill Online, Printable, Fillable, Blank Form 1: QuarterlyBudgetandExpenditureReportingunderCARESActSections18004(a)(1)InstitutionalPortion,18004(a)(2),and 18004(a)(3),ifapplicable (Southwestern Michigan College) Form

Related forms

First 20 documents completely FREE!