1
PERSONAL DATA
(Please Print)
IMPORTANT
QUESTIONS
NOTE
ORIGINAL
TAX RETURN & W2’S
Welcome to the Amended Return Client
Organizer. Please use only information for
the year you are
amending. We must have
a copy of the original return, both federal and
state, and the original W-2s. If you do not
have a copy of the original return, give us a
call and we will assist you in getting a copy
from the IRS. If you have any questions about
completing this Organizer, don’t hesitate to
contact us!
First Name M.I. Last Name (as on your SS Card)
Social Security Number
Date of Birth Sex
Taxpayer:
M F
Spouse:
M F
Street Address Apt. # City State Zip Code
Current Tax Address:
Mailing Address:
Tax Address: The current state to which you pay tax and the address we use on your tax return. Note: Must be able to receive mail.
Mailing Address: The address where we mail your documents if dierent from your tax address.
Occupation Airline Base Employee # Date of Hire Home Telephone
Taxpayer:
Spouse:
Email Address: Cell Phone Number:
Preferred Name
or Nickname:
Best way to contact you: Spouses Cell Number:
Spouse’s Preferred
or Nickname:
Yes No Please Answer All Questions
Has this return ever been amended?
Do you owe any back taxes to the IRS or your state?
Do you have any delinquent student loans or owe back child support?
Did the IRS garnish your refund for the amended year?
Did you pay to have your original return prepared? If yes, who prepared the original return?
When completing this Organizer, only list items
in sections A–J that were not reported on the
original return or if they dier from the original
amounts reported.
However, the Professional Deduction section must
be lled out with all expenses even if they were
reported on the original return.
In order to amend your tax return, we must have a copy of the original return (Federal
& State) and W-2s. We will amend your state return if it is aected by the changes on
the Federal Return. If you do not have or cannot nd a copy of your original return,
you can request a copy of it and the W-2s from the IRS. We can provide you with the
proper form to le with the IRS to request a back copy of your return or you can
download this form from our website at www.ightax.com. Please do not send your
information to us until you have a copy of the original return.
Flightax Amended Return Organizer
Questions? 317-984-5812
2
A. INTEREST
INCOME
B. DIVIDEND
INCOME
C. STOCKS &
BONDS SOLD*
E. MOVING EXPENSES* D. DISTRIBUTIONS FROM
PENSIONS, ANNUITIES, ETC.*
Provide all 1099 interest statements for you, your spouse and any dependents under the age of 24. If your child les their own tax return and their interest and dividends earned
exceed the Kiddie Tax Rate for the Amendment year, it must be reported on your return or be taxed at your tax rate on their return. Please provide the original Forms
1099-INT or other statements reporting interest income.
Owner SSN Institution Amount
$
$
Please list the institutions and provide the following information for which 2013 distributions (pensions, annuities, retirement, prot sharing plans, IRAs, etc.) were received for
you and your spouse. Please provide the original Forms 1099-R.
Institution
Taxpayer or
Spouse?
Date of
Distribution
Reason for Distribution
Amount rolled
over, if any
T/P S
$
T/P S
$
T/P S
$
T/P S
$
Provide all 1099 dividend statements and state information that accompany the 1099 and all year-end summary statements. We need these statements for you, your spouse,
and any dependents under the age of 24. If your child les their own tax return and their interest and dividends earned exceed the Kiddie Tax Rate for the Amendment year, it
must be reported on your return or be taxed at your tax rate on their return. Please provide the original Forms 1099-DIV and all year-end summary statements.
Owner SSN Institution Amount
$
$
The information below MUST be provided. Provide your complete year-end statement including the 1099-B from your broker. Purchase price (cost basis) must be provided.
Description and Quantity Purchase Date Sale Date Proceeds
Purchase Price
Cost Basis
$ $
$ $
$ $
Only report job related relocations of primary residence below. See Professional Deductions for relocation of commuter pad.
Moved Primary Residence From: Old Base: Number of Vehicles driven:
#
Moved Primary Residence To: New Base: Miles driven for move:
#
Distance (Miles from old home to new
workplace):
mi. Lodging Expense (only while in transit):
$
Distance (Miles from old home to old
workplace):
mi. Moving Expense (material, rental, movers, & storage):
$
Date Moved: Was this move for change of job for spouse?
Yes No
F. MEDICAL EXPENSES
Do not include amounts paid by insurance or with pre-tax dollars (i.e. Flexible Spending Account). Out-of-pocket expenses must exceed 7.5% of your income.
Your state may allow a medical deduction. Therefore, please complete this section to enable you to get the maximum federal and state medical deductions.
Do not include premiums for Accident or Disability insurance.
Prescriptions
$
Physician/Dentist/Chiropractor
$
Long-Term Care Expenses
(not covered by insurance)
Taxpayer
$
Spouse
$
Long-Term Care Insurance
Premiums Paid
Taxpayer
$
Spouse
$
Insurance Premiums—Not Pre-Tax
$
Hospital
$
Co-Pays
$
Lab Fees
$
Contacts/Glasses
$
Laser Eye Surgery/Lasik
$
Psychotherapy/Counseling
$
COBRA Premiums
$
Miles Driven for Medical 01/01/____–06/30/____
mi.
Miles Driven for Medical 07/01/____12/31/____
mi.
Health Care Tax Creditsend us form 8885 or Form 1099-H. You should receive either of these forms if you are eligible.
If you took a withdrawal from your Health Savings Account, was it for medical purposes?
Yes No
3
G. HOMEOWNER INFORMATION
Do not include rental property expenses.
Provide 1098 statement from mortgage company. If you purchased, sold, or renanced, send a copy of the closing statement.
Mortgage Interest on Principal Residence
$
Real Estate Taxes on Principal Residence
$
Home Equity Interest or 2nd Mortgage
on your Principal Residence
$
All other Real Estate taxes paid on personal
residences, including vacant land.
$
Mortgage Interest on 2nd Home
$
Real Estate Taxes on 2nd Home
$
Did you sell your home in the amended year?
Yes No
If yes, send in purchase & sale closing statements.
Was this property your primary residence
for 2 of the past 5 years?
Yes No
Number of years in home before sale:
Was an oce in home deduction ever taken?
Yes No
If yes, please provide tax return from each year taken
(new clients).
Was this home ever used as a rental property?
Yes No
If yes, please provide tax return from each year rented
(new clients).
Did you renance your home
in the amended year?
Yes No
If yes, number of years you renanced:
If yes, provide closing statement.
Did you purchase your home
in the amended year?
Yes No
If yes, send in closing statements and PMI amount paid.
Note: Interest paid on a boat/RV will qualify as a deduction if it has a lavatory and a range.
If you pay Real Estate Taxes and are not able to itemize, a deduction will still be taken for the real estate tax paid during the amended year.
H. CHARITABLE CONTRIBUTIONS
IRS Requirements for Cash Contributions: You cannot deduct a cash contribution, regardless of the amount, unless you keep as a record of the contribution a bank record (such
as a cancelled check, a bank copy of a cancelled check, or a bank statement containing the name of the charity, the date, and the amount) or a written communication from the
charity. The written communication must include the name of the charity, date of the contribution, and amount of the contribution.
Cash
Church
$
Ocial Charities
$
Airline Charity
$
School/Education Contributions
$
Charitable Miles Driven
mi.
The IRS requires written acknowledgement (1098-C) received from the charitable organization be attached to the return if you are taking a deduction over $500. If your donation
was valued at less than $500 please complete the following:
Vehicle
Name of Charitable Organization:
Date of Donation Make and Model of Vehicle
Fair Market Value under $500
$
Original Purchase Date & Price
$
Method to determine value: How acquired?
IRS Requirements for Non-Cash Contributions: The IRS requires an itemized list of all items donated and a receipt from the charitable organization.
Name and address are required for any donation over $500. Please make sure your receipt has a dollar value on it; if over $500, you must submit the receipts.
Non-Cash
Charitable Organization receiving donated goods:
Address of this organization:
Do you have an itemized list and the corresponding receipt?
Yes No
Date of Donation Resale Value of Furniture
$
Original Purchase Date: Resale Value of Clothing
$
How acquired? (purchase, inheritance, gift): Resale Value of Appliances
$
Original Purchase Price:
$
Resale Value of Household Items
$
Non-Cash
Charitable Organization receiving donated goods:
Address of this organization:
Do you have an itemized list and the corresponding receipt?
Yes No
Date of Donation Resale Value of Furniture
$
Original Purchase Date: Resale Value of Clothing
$
How acquired? (purchase, inheritance, gift): Resale Value of Appliances
$
Original Purchase Price:
$
Resale Value of Household Items
$
Questions? 800-984-5812
4
I. CASUALT Y/
THEFT & LOSS*
J. MISCELLANEOUS
EXPENSES
K. GAMBLING
WINNINGS
Only net amounts over 10% of your income are deductible. Please provide itemized insurance list or police report.
Type of Property
Reason for
Damage
Date of Event Date Acquired
Value Before
Loss/Damage
Value After
Loss/Damage
Insurance
Reimbursement
$ $ $
Tax Prep Fees Paid in Year Amending
$
Investment Expense $
Tax Prep Books/Software
$
IRA Fees (not paid out of IRA account) $
Safe Deposit Box Rental
$
Personal Property Tax $
Margin or Investment Interest Paid
$
Vehicle Excise/Ad Valorem Tax $
Gambling losses may only be used to oset winnings. Losses greater than winnings are not deductible. You need to have documentation of your gambling losses.
Note: Provide 1099 G reporting state where winnings were paid.
Total Amount of Winnings
$
Total Amount of Losses $
Additional Comments
Privacy Policy
We do not disclose any nonpublic personal information obtained in the course of our practice except as required or permit-
ted by law. Permitted disclosures include, for example, providing information to our employees and those of our aliates,
Pilot-Tax, Advantage Tax Services, Specialty Tax Services, Inc., River City Bank and to our tax return processing center for
purposes of preparing and processing your tax return. In all situations we stress the condential nature of information being
shared. In order to guard your nonpublic personal information, we maintain physical, electronic, and procedural safeguards
that comply with professional standards and the law.
317-984-5812
www.flightax.com
11
Uniform Items Purchased
Enter the total amount of payroll deducted uniform
items. For most airlines, this amount can be found on the last
pay check stub of the year.
$
Enter additional “out of pocket” uniform expenses below. Do not include items
provided by the company through replacement programs. You need a receipt for
each item purchased, regardless of the amount. The $75 rule does not apply as this is
not a travel related deduction. Uniform items must have a company insignia or logo;
no type of “street” clothes qualify for this deduction.
Uniform Items Amount
Uniform Belt
$
Uniform Dress
$
Uniform Epaulets
$
Uniform Jacket
$
Uniform Hat
$
Uniform Maternity Dress
$
Uniform Pants
$
Uniform Purse
$
Uniform Scarf
$
Uniform Serving Garment/Apron
$
Uniform Shirt
$
Uniform Skirt
$
Uniform Sweater
$
Uniform Tie
$
Uniform Winter Coat, Gloves, Cap
$
Uniform Shoes (must be purchased from a Uniform Store) Amount
Uniform Shoes
$
Shoe Repair
$
Shoe Shine
$
Support Hose (medical deduction) Amount
Number of Pair used per Month
Amount Per Pair
$
Uniform Maintenance Amount
Uniform Alterations
yearly amount $
Home Laundering
monthly amount $
Laundering
monthly amount $
Dry Cleaning
monthly amount $
Airline Reimbursement Amount
$
If you were reimbursed for any of your uniform maintenance expenses such as
alterations or dry cleaning, do not include these amounts. We cannot take a deduction
for any expense for which you were reimbursed. IRS regulations go even a little further.
We cannot take a deduction for any expense for which you COULD have been
reimbursed. For example: if your airline will reimburse you for your uniform alteration
expenses but you just did not get around to submitting your receipts for reimbursement.
The IRS will not allow this expense as a deduction because you ‘could’ have been
reimbursed. Thus, do not include any expenses for which you were reimbursed, or any
expenses for which you could have been reimbursed, but were not.
PROFESSIONAL DEDUCTIONS
Transportation Expenses
Layover Transportation
Transportation between places of lodging and places where meals are taken, are
included in the "Incidental Expenses" portion of your per diem; therefore, no separate
deduction is allowed. See IRS Pub. 463
Satellite/Co-Terminal Transportation Amount
Three Letter Airport Code
Number of Round Trips Per Year
Cost Per Round Trip or Mileage Driven
Three Letter Airport Code
Number of Round Trips Per Year
Cost Per Round Trip or Mileage Driven
If you cover more than one airport, transportation between your base (company
mailbox) and another airport is deductible. Do not include expenses for transportation
to your base (company mailbox) or home.
Other Related Expenses Amount
Airport Parking Expense
$
Reserve Emergency Cab Fares
$
Computer & Related Expenses
Computers are not deductible. The IRS has issued a Letter Ruling (#8615024 & Bryant,
U.S. Ct. App. 3rd cir. 74 AFTR2d 94-5440) disallowing a deduction for home computers.
The ruling states…”Despite legitimate business use, employees generally may not write
off the cost of their computer. By law, a computer must be used for the convenience of the
employer and required as a condition of employment.” In private rulings, the IRS ruled
an individual may not claim depreciation when the purchase of a computer is optional
and not absolutely required by their employer as a condition of employment. All airlines
provide computers for their employees to use. Although they are a huge asset to our jobs,
the airline does not require that we have a personal computer or laptop.
Printer/Software Deductions Amount
Yearly Cost of Paper for Company Usage
$
Yearly Cost of Toner/Ink Cartridges for Company Usage
$
Bidding Computer Software
$
Trip Trading Computer Software
$
Internet/Online Services Amount
Airline Schedule Service Fees
i.e. Flightline, FLICA, etc.
$
Yearly Cost of Home Internet Access Fees,
DSL, Cable, Aircard, VoIP, Skype
$
Yearly Cost of Hotel Access Fees (paid while on layovers)
$
Please be aware that you, as the taxpayer, are responsible for
keeping all evidence and support of all items reported on your
tax return (flight schedules, log book, receipts, wage forms,
and all other support) for a period of at least five years.
FLIGHTAX
12
Travel/Required Items
Your profession requires you to have specific items for travel and to perform your job in areas of service and safety. Enter the expense below for the items you have purchased during
the applicable tax year. Receipts are required for items priced over $75 each. If you purchase an item that is under $75 you need to make a record of that purchase in your log book or
on your schedule. You must have documentation, either a receipt or log book/schedule entry, for each item you list below.
Communications
Your profession requires you to keep in touch with your employer, your fellow flight attendants and crew scheduling. We can take a portion of your cell phone expenses for business
related calls. Provide your expenses in the area below.
Travel Related Expenses
Monthly Amount
Yearly Amount
Tips to Hotel Van Drivers
$ $
ATM Fees (while on layovers)
$ $
Check Cashing Fees (while on layovers)
$ $
Safety and Professional Items Amount
Luggage Items
(wheels, repairs, locks, lunch bag)
$
Garment Bag
$
Luggage Tags
$
Name Tags (lanyard, badge holder)
$
Wings
$
Watch Battery/Repair Expenses
$
Airline Access Keys
$
Personal Organizer
$
Logbook
$
Galley Supplies (corkscrew, can opener, tape, etc.)
$
Flashlight
$
Batteries
$
Portable Alarm Clock
$
Portable Curling Iron
$
Portable Hair Dryer
$
Portable Iron
$
Safety and Professional Items Amount
Portable Security Device
$
International Voltage Converter
$
International Currency Converter
$
Manual Replacement
$
Update and Revision Services
$
ID Replacement
$
Company Business Cards
$
Foreign Visa Expense
$
Global Entry Fee
$
Passport Fee
$
Passport Photo Expense
$
Professional Publications
$
Bid Service Fees
$
Trading Service Fees
$
If you pay a service to trade your trips or rearrange your schedule, these fees may be
deductible. In order for you to deduct this expense, you must pick up trips of higher time
or end up with a line of higher time or greater paying trips. If you trade from domestic to
international, this would qualify since international pays more per hour than domestic. If
you trade from an aisle position to a galley position at some airlines, this also qualifies since
this position has a higher per hour pay.
If you drop your trips and don’t fly a full schedule, your trading fees generally are not
deductible. If you have any questions, please contact us at 317-984-5812.
LinkPay Expense (UA only)
$
2nd Language Education Expense
$
Drug Testing Fees
$
Cell Phone Yearly Amount
Cell Phone Purchase
(your phone only)
$
Cell Phone Base Charge per Month (single line)
$
% Airline Business Usage per Month:
Choose One:
40%
50%
60%
Other
%
Home phone or basic home phone service is not deductible. The IRS believes that the
basic home land line service is an expense that most Americans have regardless of
their profession. Cell phones, in time, will probably be included in this category.
Many of us don’t even have a land line anymore and use our cell phone as our
exclusive contact number. Make sure that the amounts you provide to us are for your
single phone only. If your plan covers 3 phones, make sure to subtract the added
cost of the additional phones.
Because your job requires you to be directly accessible to the company, we have the
grounds for a deduction of the expenses which are incurred. If you are on reserve, this is
obvious, but you must also be available for contact by or to contact crew scheduling for
non-routine situations, cancellations and mechanicals. You are also using your cell phone
to call your supervisor, union or fellow crew members.
We have asked you for the amount of your monthly base. Be sure to include taxes and
fees. From this base, we will take the deduction based on the percentage of business usage.
As a general rule, very few deductions which can also have a personal use pass
IRS scrutiny at 100% business. Most of our clients tell us the business use percentage is
between 50% and 70%. If you believe you have a percentage of business use other than
this, please provide the amount in the space provided. Don’t hesitate to call us if you
have any questions about this deduction!
Calling Card Amount
Direct Bill Calling Card per month
$
International Prepaid Calling Card per month
$
If you fly domestic and don’t have a cell phone (yes, it does happen) or are flying
international and do not have international service on your cell, the amount you place
on a calling card or prepaid calling card is deductible under the same qualifications as
your cell phone.
Please provide the monthly or yearly dollar amount on your business/layover usage calls.
Additional Communication Expenses Amount
Company Fax Expense
$
Company Copy Expense
$
Company Mailing Expense
$
Company Overnight Expense
$
If you have any expenses related to required communication between you and the
company or the union, these expenses are deductible. If you are required to fax a copy of
a doctor’s note to your supervisor and Kinko’s charges you to do this, make sure you save
the receipt or put it on a credit card. Enter any expenses for copying, faxing or mailing in
these specific entry areas.
FLIGHTAX
FLIGHTAX
13
Temporary Duty/Special Assignment
If you are on Temporary Duty assigned by the company for any reason, your related
expenses may be deductible. The IRS defines Temporary Duty as any assignment that
has an expected completion date of less than one year. If your assignment is greater than
one year, you do not qualify for this deduction.
You may also qualify for some very substantial deductions if you are on a special assign-
ment away from your base. For example, if you are based in New York and accept a
training position in Dallas; your housing, meal and transportation expenses are all de-
ductible (assuming these expenses are not provided by the airline).
Do NOT enter any TDY or SPA days that are on your schedule. If you are providing your
schedules to us or using our online per diem calculator, we/you will include these dates
and locations in your schedule per diem calculations. Only enter days below that are
NOT included on your flight schedule.
Temporary Duty/Special Assignment Expenses Entry
Number of Days on TDY at Location
Do not include any days that you had scheduled flying, this
deduction will be taken in the per diem section.
From:
To:
Three Letter City Code
of TDY Location
Number of Days on TDY at 2nd Location
From:
To:
Three Letter City Code
of 2nd TDY Location
Local Transportation Expense
(rental car, public transportation, etc.)
$
Were you provided housing for your TDY?
Yes No
If no, enter cost of housing during TDY.
$
Commuting Expense during TDY
$
Utility Expense during TDY
$
Local/Long Distance Phone Usage during TDY
$
If you drove to the TDY location and used your car
while on assignment, enter the total miles driven
from departure until your return.
mi.
Purpose of TDY?
Training
Your job requires, at a minimum, yearly training per the FAA. You are allowed to
take a per diem deduction for each day that you spend in training. For example,
if you have training in Atlanta, you are allowed a deduction of $52 for each day
you are in Atlanta for training. We are, however, required to subtract the amount
of per diem that your airline paid you for your time in training.
If you are based where your training is held, you are NOT allowed to take a per
diem deduction for training. As in the example above, if you are based in Atlanta,
you are not eligible for this deduction.
An easy way to determine this deduction, in general, if your airline pays you a per
diem for your meal expenses during training, you are able to take the per diem
deduction based on the city of training. If you are not paid a per diem (excluding
initial training) you generally will not qualify for this deduction.
You may also have additional expenses for your time in training. Transportation
expenses, housing, cell phone, etc. We have done our best to break down each
type of training below for you to benefit from this deduction.
Initial Training Entry
Number of Days you were in Initial Training
Three Letter City Code of Training Location
Days Spent in Initial Training at a Different Location
Three Letter City Code of 2nd Training Location
Date Initial Training Started
Date Initial Training Ended
Amount of Per Diem Paid for Training
(if not included in yearly amount provided by your airline)
$
Hotel Expense while in Initial Training
$
Transportation Expense while in Initial Training
$
Phone Expense while in Initial Training
$
Recurrent/Upgrade Training Entry
Number of Days you were in Training
Three Letter City Code of Training Location
Days Spent in Training at a Different Location
Three Letter City Code of 2nd Training Location
Hotel Expense if not Provided by Airline
$
Transportation Expense while at Training
$
Union Expenses
As a unionized employee, your union dues, initiation fee and any union publications are all
deductible. If you actually work for the union as a union rep. or direct employee, you will have
additional deductions. Please download our Union Rep. Worksheet at www.flightax.com.
Union Expenses Amount
Union Dues
(amount actually paid during year)
$
Union Initiation Fees
$
Union Publications
$
Travel Expense for Union Meetings/Events
$
Amounts are annual totals
Remember! unless otherwise specified.
American Airlines
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14
Foreign Domicile*
Address City Country Postal Code
Date
Established
Foreign
Address:
Prior Foreign
Address(es):
Foreign Employer
Address:
Note: Your foreign address will be used on the tax return unless your residency ended after January 1 of this year.
U.S. RESIDENCE INFORMATION (Home maintained in the U.S. while abroad)
Did you maintain a home in the U.S. while abroad? Yes
No
Street Address
Name of Current Occupant Relationship City
Is the property rented? Yes
No
State Zip
Job Search
Due to the instability of the airline industry, more and more of our clients are having job search related expenses. Your cost of finding a job within the airline industry is deductible. What does
this mean? The job search expenses of finding another position within the same industry are deductible, the job search expenses of looking outside of the airline industry are NOT deductible.
This is one of those IRS regulations that sometimes does not make sense. If you are a flight attendant and update your resume or fly to an interview, these expenses are deductible. If you
do the same for another position outside of the industry, such as a retail position or professional job, these expenses may not be taken as a deduction.
Several of our clients have requested a deduction for the purchase of a new suit or professional attire for the interviewing process. Although this is an additional expense to you, it is not
a recognized deduction by the IRS. The only type of clothing that is deductible is that which has a company logo or insignia, such as a uniform.
Qualified Job Search Expense Amount
Resume Expenses
$
Fax/Postage/Overnight Delivery
$
Airline Job Placement Services
$
Application Fees
$
Simulator Prep Time for Interview
$
Qualified Job Search Expense Amount
Airfare for Interview
$
Airfare for Physical
$
Hotel Expense for Interview
$
Hotel Expense for Physical
$
If you drove to your interview or physical, list the
total miles driven round trip for all.
mi.
Have you ever filed form 2555 to claim the foreign Yes No
income earned income exclusion? If yes, what year:
Date Foreign Residence Began
Date Foreign Residence Ended
Principal Country of Employment
Of What Country are you a Citizen/National?
Do you own or rent your foreign abode?
Own Rent
Type of Visa Issued to you?
Have you submitted a statement to the authorities of the foreign
country where you claim bona fide residence that you Yes
are not a resident of that country? No
Are you required to pay income tax to the country where you Yes
claim bona fide residence?
If a foreign Income Tax Return was filed, No
please provide a copy with the relevant information translated to English.
Total Foreign Tax Paid Jan. 1Dec. 31 of 2016 (In U.S. Dollars)
$
At any time during 2016, did you have an interest in, or a
signature or other authority over a financial account in a
foreign country, such as a bank account, securities Yes
account or other financial account? No
If yes, Country name required:
If yes, did the combined value of these accounts Yes
exceed $10,000 at any time during 2016? No
If yes, did this amount exceed $50,000 at the end of 2016 or Yes
surpass a value of $75,000 anytime during the year? No
If yes you are required to file Form 8938 as part of your tax return.
If family members lived abroad with you during the tax year, please list
relationship (spouse, child, etc.) and duration (all year, 6 mos., etc.) for each.
This form is for United Airlines Flight Attendants only! If
you have other sources of foreign earned income, please refer
to the Foreign Income Worksheet at www.flightax.com/down-
load or call us at 317-984-5812 and we can fax/mail you a
worksheet.
If you were based at a foreign domicile for any part of 2016, you
have a couple of options in filing your income tax return. You
can receive a credit for any taxes that you have paid to a foreign
country and/or you may qualify to claim a Foreign Income
Exclusion for a portion of the income you earned. Chances are
you will be able to take advantage of both of these situations
to reduce your tax obligation to the US.
Foreign Tax Credit: If you pay income tax to another country,
you may take a credit of this tax towards your US obligation. If
you were based in the UK we will need the December 15th
paystub showing London PAYE tax paid (US dollars) to deter-
mine the amount of foreign tax paid for the year..
Foreign Income Exclusion: The IRS allows you to exclude income
earned while on or flying over foreign soil. Income earned while
flying over international waters or the US is tax as earned in the
US. In order to exclude the foreign portion of your earned in-
come, you must qualify as a Bona Fide Resident of a foreign
country. To qualify, you must be out of the U.S. for one complete
calendar year—January 1 to January 1. For example, if you
were not based in LHR until July of 2016, you will not be able to
file your 2016 Federal Income Tax Return until January 1 of 2018.
Your qualifying period to meet the Bona Fide Residency Test is
January 1, 2017 to January 1, 2018 You will need to file a special
extension until this qualification can be met - which we can file
for you. You do not have to be based in the same foreign coun-
try to meet this qualification, just out of the U.S. In order to claim
the income exclusion you must also pay income tax to the
foreign country where you claim residency - if that country
requires you to do so.
Duty Time Apportionment: If you qualify as a Bona Fide resident
of a foreign country, we will have to calculate the amount of
income that is taxable to the US by a process called Duty Time
Apportionment. We must have a copy of your Year End Audit
Report providing the number of trips and each destination.
Our base fee for a Foreign Income return is $299 (income
exclusion only) and $329 (income exclusion and foreign tax
credit).
15
Military Worksheet
Branch of Military & Rank:
Are you Active Duty?
Reservist? National Guard?
1st Post of Duty: Three Letter Code:
2nd Post of Duty: Three Letter Code:
Number of miles from Home to 1st Post: 2nd Post:
Reservist
Travel expenses related to your Reservist Activities are deductible. This deduction includes
meals, lodging and transportation expense, and is based on the rates applied to federal
employees. If you travel over 100 miles from your post of duty, you are no longer required
to itemize your deductions in order to receive this benefit, as these expenses are now
deducted on the front of the tax return. If you travel 100 miles or less, your deduction will
be taken as itemized deductions.
1st Post 2nd Post
Number of Nights Spent at Post
From: To:
Number of round trips driven to/from Post
Did the military provide housing?
Yes No Yes No
Hotel/Housing Expense Paid by You
$ $
Miles driven while at post in personal car
mi. mi.
Rental Car Expense
$ $
Were you paid a per diem?
Yes No Yes No
What was the total per diem paid?
$ $
General Military Deductions Do not include airline expenses.
Dress Uniform Purchase
$
Dress Uniform Shoes
$
Uniform Accompaniments
$
General Military Deductions Do not include airline expenses.
Subscriptions to Military Related Publications
$
Professional Dues
$
Job Related Training
$
Personal Organizer
$
Log Book
$
Foreign Visa
$
Passport Fee
$
Passport Photo
$
Uniform Maintenance:
Home Laundering Expense
$
Professional Laundering Expense
$
Dry Cleaning Expense
$
Shoe Shine/Supplies
$
Military Business Cards
$
Military Copy/Fax Expense
$
Military Mailing Expense
$
Military Phone Expense
$
Office Supplies
$
Misc. (specify)
$
Commuter Pad Moving Expense
If you transferred bases but did not move your primary home, these expenses are
considered a professional deduction versus a moving deduction. If you had any
expenses related to moving your crash pad or airport car from one base to another,
list these expenses below. You must have receipts!
If you changed your tax address and had a full blown move, complete the section
in the Organizer for moving expenses.
Commuter Pad Moving Expenses Entry
Old Base
New Base
Distance Driven to Transport Belongings/Vehicle
mi.
Date Moved
Travel Expense
$
Shipping Expense
$
Lodging Expense (only while in transit)
$
You may see us in your company publication, on the internet or on
your paycheck stub…but nothing is as effective as you telling your
friends about Flightax! To say “thank you” we will give you a referral
reward of $25.00 for each Flight Attendant or Pilot you refer to us or
our sister company Pilot-Tax.
Keep your receipts at all
Remember!
times, even if the item is less
than $75this will help us in the case of an audit. The IRS will not
accept cancelled checks or credit card statements as receipts.
16
Provide Schedules
Provide all 12 months of schedules as indicated below by airline. If your airline is not listed, provide schedules which include the required
information of three-letter layover city codes, dates and times of each trip. Call our office if you have any questions.
AMERICAN
Flight schedule data will only be accepted electronically via the Flightax App...saves time and paper! Download the
Flightax App for your Droid phone, or go directly to our website at www.flightax.com under START THE PROCESS go to
GET SCHEDULES and select your airline.
From either place you will be able to securely sign in to our app which will extract your
schedules and send them directly to us. If you don’t have a Droid or can’t access thru our website, give us a call and we can help.
Was the app used to send your schedules? Yes No
Comments:
US AIRWAYS
Provide “Trip Sheets” for all trips during the year showing the layover city codes. If you prefer, you may complete the “Transfer
Schedule from Logbook” grid on the next page.
Comments:
DELTA
Sign into “iCrew” and select “F/A Preference” from the “Schedules” drop down menu. Click on “Schedule Leg Data Extract.
Select “send email to your Delta email” by entering a Y in the appropriate box. DO NOT SELECT SEND TO VENDOR. Upon
receipt of email to your Delta email, forward to us at schedules@flightax.com. DO NOT OPEN THE EXCEL FILE BEFORE
FORWARDING TO US AS IT CAN CORRUPT THE DATA FILE.
Comments:
UNITED
Flight schedule data will only be accepted electronically via the Flightax App...saves time and paper! Download the
Flightax App for your Droid phone, or go directly to our website at www.flightax.com under START THE PROCESS go to
GET SCHEDULES and select your airline. From either place you will be able to securely sign in to our app which will extract
your “Crew Pay Registers” or your “Annual Per Diem Letter” and send to us directly. If you don’t have a Droid or can’t access
thru our website, give us a call and we can help.
Was the app used to send your schedules?
Yes No
Comments:
COMPASS, FREEDOM,
FRONTIER, GO-JET,
JETBLUE, MESA,
REPUBLIC, SHUTTLE
AMERICA,
SPIRIT,
TRANS STATES,
VIRGIN AMERICA
Provide “Schedule Detail Report” for all 12 months. These can be printed from Sabre CrewTrac; be sure to print each month
individually to get the correct detail.
If you prefer to utilize Flightline Services, you must contact them directly at 800-659-9859 or www.flightline.com to order your
Expense Report and Flight Log. Submit all pages of both reports with your tax documents. Flightline does not make these
reports available to you until mid February at the earliest. Not available for Freedom Airlines.
Comments:
Comments:
PER DIEM DEDUCTION INFORMATION
The government allows a deduction for each day that you are away from base. The IRS states that you can either itemize each layover city or you may
take a standard rate per day. It is to your advantage to provide your schedules so your per diem allowance can be calculated based on your specific
flying. The IRS will not allow a mix of schedules and days flown! All schedules must include three-letter layover city codes, dates and times of each trip.
Provide all 12 months of Flight Schedules OR— complete the Log Book Grid
PER DIEM PAID
We must have the non-taxable per diem amount you were paid! This amount may be found on your W-2 next to the
letter “L”, or on your last pay stub of the year. If you can’t locate it, contact your employer for this required amount.
$
MONTHS
FLOWN
Total Months Flown
months
Did you fly Domestic International Both
Did you fly for more than one airline during the year? Yes No If yes, provide schedules, last pay stub and W-2’s for each airline.
For any month during the year in which you were eligible to fly but did not, please explain.
(examples: Retired in May, Off work April to August due to reserve activity, Began Maternity Leave in November)
BASE
LOCATION
Base at Start of 2016: Transfer Date:
Base at End of 2016:
17
Base: Airline: Name:
January February March April May June July August
September
Octobe r November December
1 1 1 1 1 1 1 1 1 1 1 1
2 2 2 2 2 2 2 2 2 2 2 2
3 3 3 3 3 3 3 3 3 3 3 3
4 4 4 4 4 4 4 4 4 4 4 4
5 5 5 5 5 5 5 5 5 5 5 5
6 6 6 6 6 6 6 6 6 6 6 6
7 7 7 7 7 7 7 7 7 7 7 7
8 8 8 8 8 8 8 8 8 8 8 8
9 9 9 9 9 9 9 9 9 9 9 9
10 10 10 10 10 10 10 10 10 10 10 10
11 11
11 11 11 11 11 11 11 11 11 11
12 12 12 12 12 12 12 12 12 12 12 12
13 13 13 13 13 13 13 13 13 13 13 13
14 14 14 14 14 14 14 14 14 14 14 14
15 15 15 15 15 15 15 15 15 15 15 15
16 16 16 16 16 16 16 16 16 16 16 16
17 17 17 17 17 17 17 17 17 17 17 17
18 18 18 18 18 18 18 18 18 18 18 18
19 19 19 19 19 19 19 19 19 19 19 19
20 20 20 20 20 20 20 20 20 20 20 20
21 21 21 21 21 21 21 21 21 21 21 21
22 22 22 22
22 22 22 22 22 22 22 22
23 23 23 23 23 23 23 23 23 23 23 23
24 24 24 24 24 24 24 24 24 24 24 24
25 25 25 25 25 25 25 25 25 25 25 25
26 26 26 26 26 26 26 26 26 26 26 26
27 27 27 27 27 27 27 27 27 27 27 27
28 28 28 28 28 28 28 28 28 28 28 28
29 29 29 29 29 29 29 29 29 29 29 29
30 30 30 30 30 30 30 30 30 30 30
31 31 31 31 31 31 31
Transfer Schedule from Log Book
Only complete this sched-
ule if you do not have your
actual monthly schedules.
We have made this schedule easier
for you to complete we only need
your layover cities entered on the
day of each layover. When your trip
has ended, write HOME on the day
you returned to base. See the ex-
ample at right.
12
PRICING INFORMATION
There is no fee if, when amending for professional deductions, you do not receive an additional refund!
(First Column Total + Second Column Total) Total Amount Due
Item Price Amount
Amended Federal
$159
Amended State Return
$30 each
First Column Total
Item Price Amount
Non-Cash Contributions over $500
$30
Foreign Tax Credit
$30
Second Column Total
All Clients MUST Sign Below for Return to be Processed!
I certify that the information provided in this organizer is accurate and complete. I understand it is my responsibility to include any
and all information concerning income, deductions and other information necessary for the preparation of my personal tax
return. I will be responsible for any collection fees due to nonpayment. If ling a joint return, both you and your spouse must sign.
Signature Signature of Spouse Date
To avoid any delay in processing, make sure this organizer is completely filled out and
you have returned all requested material. If you have any questions, please call!
Send Complete Organizer and the Following:
Monthly Flight Schedule
Copy of Originals W-2’s
Copy of Original Tax Return (Federal and State)
Copy of Last Pay Stub of Year Amending
Payment
Signed Back Page!
U.S. Postal Mailing Address:
P.O. Box 139
Cicero, IN 46034
www.flightax.com
phone
317-984-5812
fax 800-951-8879
local fax 317-984-5841
FedEx / UPS Shipping:
220 West Jackson Street
Cicero, IN 46034
Payment MethodAll preparation and related fees must be Paid in Full prior to Electronically Filing or
Mailing a Paper Return. We will no longer provide invoices for payment at a later date.
Check or Money Order Make payable to Flightax. ($25.00 charge for all returned checks.)
Credit/Debit Card
Visa MasterCard Discover
(Will appear on your receipt as Specialty Tax Services, Inc.)
Card Number
Exp. Date
/
Security Code
Cardholder
Name
Signature
of Cardholder
Billing Zip Code