Fillable Executive Officer Candidate Application Packet (Louisiana Delta Community College)

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Executive Officer Candidate Application Packet (Louisiana Delta Community College)

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Student Government Association
2020-2021
Executive Officer Candidate Application Packet
President/Vice President/Secretary-Treasurer
Please submit complete packet online through the SGA Officer Application Portal.
Thursday, June 4, 2020
Elections held on CANVAS
Election Dates: Monday, June 15 – Friday, June 19, 2020
Announcement of 2020-2021 Officers: Monday, June 22, 2020
Department of Student Success Services – Office of Student Life
Bastrop Jonesboro Lake Providence Monroe Ruston Tallulah West Monroe Winnsboro
Office of Student Life
Dear Potential SGA Candidate,
Congratulations on your decision to run for an Executive Officer position for Louisiana Delta Community
College (LDCC) Student Government Association (SGA). As part of the LDCC student body, you are
already an intricate part of the SGA. As an officer, you have an even greater opportunity to effect
change and make a difference for LDCC students.
Please read through this packet to understand the roles and responsibilities of each officer. All of your
questions about deadlines and timelines for the election are also covered. The following information
and documents are included in this packet:
• Job descriptions for each SGA office
• 2020 Election code
• SGA Election timeline
• 2020-2021 Election Registration Form
• Eligibility requirements and guidelines for displaying posters
• Campaign Tips
• Election Code Agreement
• Eligibility and GPA Verification Form
As always, the Student Success Services Department (athomas@ladelta.edu) is here to help in any way
we can. They can offer suggestions for campaigning and keep you informed of upcoming events where
you can attend to meet potential voters.
The best way for you to get more votes is to encourage the LDCC student body to get involved in the
election process. Students will cast their vote through Canvas. As a candidate, your job is to get the
word out that the voting dates on CANVAS are Monday, June 15 – Friday, June 19
Be sure that you are on the ballot by turning in all of the necessary documentation online by Thursday,
June 4. We wish you the best of luck with the election!
Kind Regards,
Department of Student Success Services- Office of Student Life
athomas@ladelta.edu
Department of Student Success Services
Bastrop Jonesboro Lake Providence Monroe Ruston Tallulah West Monroe Winnsboro
Office of Student Life
Position Duties and Responsibilities
Duties of the President
The position of Student Government Association President requires that a student must carry a
minimum of 12 credit hours per semester and must be in academic good standing and maintain
a 2.5 cumulative/overall GPA at the time of election and during the entire term in office. The
office of the SGA President is housed on the Monroe Campus.
A. Serve as Chief Executive Officer of LDCC Student Government Association.
B. SGA President is required to attend the Council of Student Body Presidents’ (COSBP) meetings,
and can/will be removed from the roster if they fail to attend the regularly-scheduled meetings.
C. Serve as Student Representative at meetings held for student interest as well as with faculty,
administration, officials and the community.
D. Must work a minimum of ten (10) hours per week in the office, during the fall and spring semester,
and (5) hours per week in the summer semesters; however, you are expected to organize and
participate in SGA Activities and College activities when needed.
E. Preside over all executive meetings and College SGA meetings. Make necessary recommendations.
F. Veto any bill, which does not follow the scope of the Constitution within five (5) class days of
passage.
G. Prepare agenda for meetings of executive board and College SGA meetings.
H. Notify members of any special meetings at least two class days prior.
I. Enforce all decisions made by the SGA.
J. Make any necessary decisions that are prescribed in the Constitution or to another branch of the
SGA.
K. Prepare an annual and monthly written report recording SGA activities.
L. The outgoing President is responsible for training the incoming President before leaving office.
Duties of the Vice President
The position of Student Government Association Vice President requires that a student must carry a
minimum of 12 credit hours per semester and must be in academic good standing and maintain
a 2.5 cumulative/overall GPA at the time of election and during the entire term in office.
The duties of the Vice-President include but are not limited to:
A. Assume the duties of the President in his/her absence, or upon the request of the President.
B. Perform any duties assigned by the President.
C. Serve as President pro-temp of the Student Senate.
D. Serve as Chairman of the Election Board.
E. Must work a minimum of ten (10) hours a week in the SGA Office, during the fall and spring
semester, and five (5) hours a week in the summer semesters; however, you are expected to
organize and participate in SGA Activities and College activities when needed.
Department of Student Success Services
Bastrop Jonesboro Lake Providence Monroe Ruston Tallulah West Monroe Winnsboro
Office of Student Life
F. Determine whether or not a Senate absence is excused or un-excused.
G. The outgoing Vice-President is responsible for training the income Vice-President before leaving
office.
Duties of the Secretary/Treasurer
The position of Student Government Association Secretary/Treasurer requires that a student
must carry a minimum of 12 credit hours per semester and must be in academic good standing
and maintain a 2.5 cumulative/overall GPA at the time of election and during the entire term in
office.
A. Serve as Chief Financial Officer of the SGA funds, consisting of the student activity fees and
budget.
B. Keep an accurate record of all financial transactions.
C. Serve as Chair of the Financial Budget Committee.
D. Responsible for prompt payment of bills, transfers involving funds, and all other financial
proceedings associated with the SGA for the College’s main campus.
E. The duties of the Secretary/Treasurer include but are not limited to:
a. Maintain and post agendas and records and maintain minutes of SGA meetings; complete all
documents to pay invoices for the College’s main campus.
F. Must work a minimum of ten (10) hours a week in the SGA Office during the fall and spring
semesters, and five (5) hours in the summer semesters; however, organize and participate in SGA
Activities and College activities when needed.
a. Compiling and transmitting all necessary documents to the senate.
b. Keep a record of attendance at the SGA meetings and functions.
G. Keep all permanent records of all business and legislative acts of the SGA available to the student
body.
H. The outgoing Secretary/Treasurer is responsible for training the incoming Secretary/Treasurer
before leaving office.
I. Present a monthly financial report at each meeting.
Department of Student Success Services
Bastrop Jonesboro Lake Providence Monroe Ruston Tallulah West Monroe Winnsboro
Office of Student Life
Student Government Association
Executive Office Election Registration Form
To register as an official candidate for one of the Executive Student Government Officer
positions, you must submit your completed Candidate Application Packet online to Student
Success Services Department by Thursday, June 4, 2020. The Candidate Application Packet
must include the completed Election Registration Form, Platform Essay, Eligibility and GPA
Form, Election Code Agreement and Resume and a RECENT photo of yourself. Upload the
completed Candidate Application Pack with Platform Essay, Resume, and photo to the SGA
Officer Application Portal: https://campussuite3.forms-db.com/view.php?id=79047.
All applicants are expected to commit to serve for one complete academic year.
Are you aware of the qualifications for the office you are applying for? _____Yes _____ No
PLEASE PRINT OR TYPE ALL INFORMATION. ADDITIONAL SHEETS MAY BE USED.
Biographical Information
Name of applicant (Exactly how you wish it to appear on the ballot. Please do not include
nicknames, etc.)
Name:
Candidacy
Position:
__ President
__ Vice President
__ Secretary/Treasurer
Address:
Telephone
Number:
City/ State/
Zip Code:
Email
Address:
Student ID:
Major:
Cumulative
GPA:
Graduation
Date:
Department of Student Success Services
Bastrop Jonesboro Lake Providence Monroe Ruston Tallulah West Monroe Winnsboro
___________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
Office of Student Life
Please include a brief biographical statement explaining your skills, other organizations (on and
off- campus) in which you participate, honors, scholarships, and positions you have held.
My signature acknowledges that this information is true and grants permission to verify my
academic and disciplinary status with the appropriate college offices.
Signature of Applicant: __________________________________ Date: _________________
Department of Student Success Services
Bastrop Jonesboro Lake Providence Monroe Ruston Tallulah West Monroe Winnsboro
Office of Student Life
Platform Essay
A platform essay is an opportunity for you to share the abilities you will bring to the position.
You should include your reason for running for the position, the issues you would like to
address during your term, and your qualifications for the position. Essentially, your essay should
tell students why they should vote for you.
The platform essay must be typewritten on a separate sheet of paper and be no more than 300
words in length. After you have submitted your Candidate Application Packet, you will need to
also submit your platform essay to the Student Success Services Department at your campus.
Your essay will be posted on the online ballot as submitted, including any spelling or
grammatical errors. Please take time to make such corrections to your essay before you submit
it. The essay is due on Thursday, June 4, 2020.
Resume
Your resume must be submitted with the Candidate Application Packet.
SGA Candidate Eligibility Requirements
All candidates must carry a minimum of 12 credit hours per semester.
All candidates must not be on academic or disciplinary probation.
All candidates must be interviewed by the SGA Election Committee panel prior to elections.
All candidates running for executive office must be prepared to give a 2 – 5 minute speech
during the interview.
SGA Advisor and SGA Election Committee must approve candidates to participate in the
election prior to the elections. THE ATTIRE FOR THE INTERVIEW IS BUSINESS.
Campaign Suggestions
•
Your objective as a candidate should be to meet as many of your fellow students as possible.
You will want them to be familiar with your name, face, background, and ideas.
•
Get to know the Student Government Association and its activities, strengths and weaknesses.
You will want to be able to have meaningful conversations to show others that you are
knowledgeable about the Student Government Association. Copies of the Student Government
Association Constitution are available on our website at http://www.ladelta.edu.
•
Understand the on-line voting procedures and website. This will make students who may be
unfamiliar with the system more comfortable with voting.
•
Ask your teachers for a minute or two of class time to announce your candidacy. Wear a lapel
badge that announces in bold print that you are a candidate.
Department of Student Success Services
Bastrop Jonesboro Lake Providence Monroe Ruston Tallulah West Monroe Winnsboro
Office of Student Life
• Make personal contact with as many voters as possible. Think of yourself as a product that you
must “sell” to the student body.
•
Talk to friends, casual acquaintances, classmates and strangers.
•
To help make the impression last, leave each voter a piece of campaign literature containing
your name and a brief summary of who you are and a list of your ideas.
Louisiana Delta Community College SGA Election Timeline
Questions – contact: athomas@ladelta.edu
Department of Student Success Services
Bastrop Jonesboro Lake Providence Monroe Ruston Tallulah West Monroe Winnsboro
Office of Student Life
Campaign Regulations
Social Media
Photos may be placed on Facebook.
Photos and campaign statements will need to be sent to the Department of Student
Success Services at athomas@ladelta.edu no later than Wednesday, June 10, 2020.
Photos and statements will be reviewed prior to posting.
If you are considered ineligible to run for office, your poster/flyer will be returned to you.
Campaign Tips
Social Media Marketing Tips
1. Image and Market
• Create your own: “Candidate” image. Match image and market logos and slogans.
2. Design
• Flyers should be fun and attention grabbing
• Flyers must be tasteful, (i.e. No profanity, crude language, or anything that could be
interpreted as such)
4. Proofread, Proofread, Proofread
• Have someone else look at the poster/flyer so they can proofread for any mistakes
• Did we mention Proofread?
The ‘Elevator Pitch”
Work on a 30-second “elevator pitch” – think of at least one thing that is unique or great about
your campaign, and always be prepared to tell anyone about your area of expertise, when and
where your next event will be, and how to reach you. Always carry brochures or other
marketing materials with you. You never know when you will run into someone who is
interested!
Look at your marketing materials. Can you make those benefit statements really engage your
audience? Don’t just say you’re the “best”. What is the most important thing you have to say?
Department of Student Success Services
Bastrop Jonesboro Lake Providence Monroe Ruston Tallulah West Monroe Winnsboro
_____________________________________________________________________________
Office of Student Life
SGA CANDIDATE ELIGIBILITY AND GPA VERIFICATION FORM
This form is to be completed by all interested candidates. You are responsible for gathering all
of the requested information and submit on or before the deadline date. PLEASE PRINT
Candidate’s Full Legal Name:
Last First Middle Initial
Student ID Number: _______________________ Date of Birth: ____________________
Degree of Study: _______________________________________
Anticipated Graduation Date: ______________________________
OFFICE USE ONLY
Received ________________________________________ Date: ______________________
Overall GPA: ____________________
Number of Semesters at LDCC: ____________
Completed Credit Hours: _____________
Verified by: _________________________________________ Date: _________________
Enrollment Services Signature
Interview Date:_______________________________________
Department of Student Success Services
Bastrop Jonesboro Lake Providence Monroe Ruston Tallulah West Monroe Winnsboro
_________________________________
_________________________________
____________________________
Office of Student Life
*Must be completed online with completed application packet*
ELECTION CODE AGREEMENT
I, ______________________________, have read and understand all of the rules set forth in
the Election Code. I will abide by all of the guidelines and understand that if I or any person
campaigning on my behalf violates any section of this document, I may be removed from the
competition.
Candidate Signature
Office of Interest
Date
*Must be returned with the completed Candidate Application Packet along with all requested
documents.
Department of Student Success Services
Bastrop Jonesboro Lake Providence Monroe Ruston Tallulah West Monroe Winnsboro
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