Fillable Elected Positions Packet 2018 WEST (Valencia College)

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Elected Positions Packet 2018 WEST (Valencia College)

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1
ELECTIONS
PACKET
VALENCIA COLLEGE
WEST CAMPUS
STUDENT GOVERNMENT ASSOCIATION
2
Dear Candidate:
We appreciate your interest in representing the student body of the West Campus.
SGA provides many opportunities for leadership, including involvement at the
local, district and state levels of the organization. The SGA consists of the
Executive Board and Senators that serve as the chairs of committees whose
members (representatives) plan and carry out the activities of the association.
SGA is considered an important resource for both students and staff.
The Valencia College Student Government Association (SGA) is the official voice of the
student body in matters relating to the college’s administration.
• SGA is a vital link in the college’s endeavors to ensure a positive learning
environment for our student body.
• Each year the organization plans a wide variety of programs and activities designed
to enhance campus life as well as support college-sponsored programs.
The college believes that leadership development is one of the most important
competencies of a Valencia graduate and offers many programs and resources to
support you. This is an important commitment that requires dedication and a
desire to serve your campus community. We’re proud to have you considering
becoming a member of the West Campus Student Government Association and
wish you every success.
Best Wishes!
Edna Jones Miller
Dr. Edna Jones Miller
Assistant Director, Student Development
407-582-5166
ejonesmiller@valenciacollege.edu
3
SGA ELECTED OFFICERS
President:
- shall call and preside over all meetings of the SGA and of its Officers.
- shall serve as the representative of the campus student body as requested.
- shall be the official spokesperson for the campus SGA.
- shall act as the primary liaison between the student body, administration, staff
and faculty at Valencia College.
- shall participate in the Student Activity budget process.
Vice President:
- shall assume the presidential duties upon the President's absence or as
assigned.
- shall maintain communication between the campus SGA, district and state
officers and colleges.
- shall serve as the Chair of the Inter Club Council (ICC) with the responsibility
to oversee the activities of the various clubs.
*If these positions are not filled during election time they may be appointed by the SGA
E-Board and/ or SGA Advisor through a marketing, recruitment, and interview process.
There are many other positions to serve on SGA. Please see the Appointed
Positions Packet for the West Campus.
SGA Elected Officers, prior to term of office beginning on May 1
st
, are responsible for the following:
- Serve on the 2017-18 budget committee meetings in March and April.
- Design training schedule with current SGA President and Vice-President.
- Review submitted Appointed Positions Packets and set-up interviews to select the 2018-19
SGA board.
- Attend the Student Leadership Award Ceremony/Passing of the Gavel to be sworn into office.
*The President and Vice President Elect positions will not be eligible to earn the SGA Leadership Award
stipend for the Spring 2018 term (unless already holding a SGA position). Once the officers have officially
assumed the duties of their office on May 1
st
, they will then be eligible to earn the stipend.
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5
RULES AND PROCEDURES FOR CANDIDATES IN THE SGA ELECTION
The following information is provided for you as an explanation of SGA election rules and procedures.
PLEASE READ ALL OF THE INFORMATION CAREFULLY. Any questions regarding the election
should be referred to Dr. Edna Jones Miller, Assistant Director of Student Development at West
Campus, room 3-147.
CANDIDACY APPLICATION
A candidacy application is included in this election packet. Anyone seeking an elected position in SGA
must complete this candidacy application and return it to the Student Development Office West
Campus, Room 3-147 by 5PM, Thursday, February 8, 2018.
QUALIFICATIONS OF CANDIDATES
1. A candidate for office must have a cumulative grade point average (GPA) of 2.5 if running for an
Executive Board position and a 2.0 if running for a senator position, on all work attempted at
Valencia College. All members of the Executive Board must maintain at least a 2.5 term by term
cumulative grade point average (GPA) while serving in office. All senators must maintain at
least a 2.0 term by term cumulative grade point average (GPA) while serving in office. Must also
have no unresolved “I” incomplete grades and not have withdrawn from 50% of classes enrolled.
2. A candidate for any office must register for and maintain the following depending on his/her
home campus:
East, Osceola and/or West Campus Students- at least 2 courses (6 hours) during the Fall and
Spring terms.
Lake Nona Poinciana and/or Winter Park Students- at least 1 course (3 hours) during the Fall
and Spring terms.
3. All candidates must qualify through this process. There will be NO write-in candidates allowed
on the online ballot.
4. Term of office will be one year. Term becomes effective on May 1
st
.
CAMPAIGNING AND VOTING
1. There will be a mandatory meeting of all candidates. (See Election Deadlines on the
following page.)
2. During the official period designated for the SGA campaign, candidates may erect, hand or post
their campaign posters, banners or signs with prior approval. Signs shall not be attached to
windows, doors, or walls. Signs may be attached to bare concrete or trees (no nails), placed in
the ground or suspended as banners. Any exceptions to this provision must be secured in
writing from Student Development- please refer to POLICY: 6Hx28:5-02 Regulation of
Promotion and Public Speaking. *Candidates are encouraged to campaign.
6
3. It is a college regulation that no leaflets or handbills are to be placed on parked vehicles.
4. There will be no limit placed on finances used by a candidate on his/her campaign. The campus
Student Development office will provide no more than $50 worth of materials/printing to each
candidate to be used to campaign.
5. No campus club/organization may support a specific candidate.
6. Voting will occur online. Each currently enrolled student will receive a personalized email to
vote during the specified voting period.
7. Candidates who are running unopposed do not need to participate in the voting process. These
candidates are still encouraged to campaign and participate in an open Q/A student forum on
their designated campus.
8. Any candidate who fails to abide by the procedures set forth in these rules and procedures
pertaining to the SGA election shall face suspension from all campaign activities and the right to
hold any office in the SGA.
9. The elections committee shall have jurisdiction over all election matters and any disputes
concerning the election. However, decisions of the elections committee may be appealed to the
campus SGA Advisor in writing within five (5) business days.
2018 ELECTION DEADLINES
ACTIVITY
DATE/TIME
Filing Opens for SGA Elections
Monday, January 8
th
Filing Deadline for SGA Elections
Thursday, February 8
th
5:00 p.m.
Candidate Orientation
(MANDATORY)
Thursday, February 15
th
at 1p
SGA Campaigning
February 19 -March 2
Meet the Candidates Event
To be determined by campus
Online Elections
Monday, March 5, Tuesday, March
6 and Wednesday, March 7
Run-Off Election (if necessary)
Thursday, March 8
Results Posted
Friday, March 9
th
Passing of the Gavel
Monday, April 16
th
at 5:30p
7
STUDENT GOVERNMENT ASSOCIATION
ELECTION APPLICATION
COMPLETE APPLICATION AND RETURN TO STUDENT DEVELOPMENT OFFICE, ROOM 3-147
CIRCLE ONE:
I WISH TO RUN FOR: PRESIDENT VICE PRESIDENT
Name: _________________________________________ VID# Number: _____________________
Address: ____________________________________________________________________________
City: ____________________________________ State: _______________ Zip: _______________
Telephone (Home): ______________________________ (Cell): _______________________________
Atlas E-mail address: ______@ mail.valenciacollege.edu
What is your overall Valencia GPA? __________ (this will be verified by Student Development)
How many credits have you completed at Valencia College? __________
How many hours would you be able to commit to SGA weekly? __________
Would you be available over the summer? ___________
• Please attach your resume to the application.
• Please attach your term by term Education Plan.
o Please also make sure your plan is signed off by a Valencia Academic Advisor, located on
your campus in the Student Services Office.
8
CANDIDATE POSITION STATEMENT
The following questions must be answered for your candidacy application to be considered valid. Your
answer may be used in publications regarding election.
Please type and submit an electronic copy to ejonesmiller@valenciacollege.edu. Include your name
and VID number.
1. Why are you seeking office in the Student Government Association at Valencia College?
(100 words or less)
2. What is the most important problem at the West Campus that the Student Government
Association should address? What would you do to address that problem?
(100 words or less)
3. What impact do you think SGA has on the “typical” Valencia student?
(100 words or less)
4. Include a brief Biography (50 words or less). You may want to include your major of study,
current and previous campus involvement, and other leadership experience.
**Note: It will be posted with the online ballot. It is your responsibility to proofread before submitting.
5. When electronically submitting your statements above, please attach a picture of yourself (head
shot) to be posted with your online ballot.
9
CANDIDACY APPLICATION FOR OFFICE IN THE
VALENCIA COLLEGE WEST CAMPUS
STUDENT GOVERNMENT ASSOCIATION (SGA)
You must obtain a minimum of fifty (50) enrolled student signatures and VID numbers for your candidacy
application to be considered valid. Please submit all signatures on this form. (No copies will be allowed.)
The VID # must be included (and legible) for the signature to be considered valid.
We, the undersigned nominate ____________________________________for the office of
in the WEST CAMPUS Student Government Association.
Note: Make sure VID is included and can be read.
Illegible names and numbers will be disqualified.
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I, , have read and do understand the rules for this
election and will abide by them. I also have read and do understand, to the best of my ability, the
Constitution and Bylaws of the WEST CAMPUS Student Government Association. I further understand
that, by taking this position, I will be representing all WEST CAMPUS students of Valencia College thus
mandating my attendance at the regular meetings, training sessions, and committees as assigned of
SGA.
Signed ___
Date
10
Petition continued:
Note: Make sure VID is included and can be read.
Illegible names and numbers will be disqualified.
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I, , have read and do understand the rules for this
election and will abide by them. I also have read and do understand, to the best of my ability, the
Constitution of the WEST CAMPUS Student Government Association. I further understand that, by
taking this position, I will be representing all WEST CAMPUS students of Valencia College thus
mandating my attendance at the regular meetings, training sessions and committees as assigned of
SGA.
Signed ___
Date
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