1. Payment and Refunds
Applications must be accompanied by a 50% deposit payment of the space
rental charge until August 31, 2020 and full payment after August 31, 2020.
Applications received without such payment will not be processed nor will
space assignment be made. All requests for cancellation of space must be
in writing. If space is reduced, the net reduction of space will be treated as
a cancellation of space. Cancellation requests received before August 31,
2020 will be liable for a $250 administrative fee per 100 sq. ft. of space.
There are no refunds for cancellations after August 31, 2020. It is expressly
agreed by the exhibitor that in the event he fails to pay the space rental at
the times specified, or fails to comply with any other provisions contained
in these rules and regulations concerning his use of exhibit space, Show
Management shall have the right to reassign the booth location shown on
the face of the contract or to take possession of said space and lease same,
or any part thereof, to such parties and upon such terms and conditions as
it may deem proper. In the event of a default by the exhibitor, as set forth in
the previous sentence, the exhibitor shall forfeit as liquidated damages, the
amount paid by him for his space reservation, regardless of whether or not
the Show Management enters into a further lease for the space involved. In
case the trade show shall not be held for any reason whatsoever, then and
thereupon the rental and lease of space to the exhibitor shall be terminated.
In such case the limit claim for damage and/or compensation by the
exhibitor shall be the return to the exhibitor of the prorated amount already
paid for this specific event.
2. Space Rental and Assignment of Location
The APDT trade show is a closed event designed to provide a showcase
for goods and services either specifically designed for or customarily used
by industry professionals. APDT reserves the right to refuse rental of display
space to any company whose display of goods or services is not, in the
opinion of APDT, likely to be compatible with the general character and
objectives of the event. Whenever possible, space assignments will be
made by APDT in keeping with the preferences as to location, requested by
the exhibitor. APDT, HOWEVER, RESERVES THE RIGHT TO MAKE THE
FINAL DETERMINATION OF ALL SPACE ASSIGNMENTS IN THE BEST
INTERESTS OF THE TRADE SHOW.
3. Use of Space, Subletting of Space
No exhibitor shall assign, sublet, or share the space allotted with another
business or company. Exhibitors must show only goods manufactured
or dealt in by them in the regular course of business. Show Management
reserves the right to determine eligibility of any product and/or exhibit for
inclusion in the event. No company or organization not assigned exhibit
space will be permitted to solicit business within the Exhibit Areas.
4. Registration and Exhibit Personnel
Admission will be by registration only. Identification badges are not
transferable. The exhibitor shall have an authorized representative present
at the Event through all exhibit periods and during the installation and
dismantling of the exhibit. The name of the authorized representative
shall be furnished to Show Management not less than 60 days before the
opening date of the Event. Refer to the exhibit sales brochure and/or the
Exhibitor Service Kit for the allotment of exhibitor registration.
5. Construction and Removal
Show Management reserves the right to change the time for the construction
of a booth prior to the Event opening. Construction of all exhibits must be
fully completed by October 12, 2020.
6. Exhibitor Plan Review
Exhibitors will be provided guidelines to construct their booth and will
be reviewed by APDT staff. All booth spaces should be arranged and
constructed in accordance with the guidelines, provisions and limitations
provided by show management.
7. Operation of Displays
Show Management reserves the right to restrict the operation of, or evict
completely, any exhibit which, in its sole opinion, detracts from the general
character of the event as a whole. This includes, but is not limited to, an
exhibit which, because of noise, flashing lights, method of operation,
display of unsuitable material, are determined by Show Management to
be objectionable to the successful conduct of the event as a whole. All
demonstrations or other promotional activities must be confined to the
limits of the exhibit space.
Contests, Drawings & Lotteries. Exhibitor represents and warrants
that any contests, drawings or lotteries it conducts meet the requirements
of all federal, state and local laws regarding such activities. All unusual
promotional activities must be approved in writing by Show Management
no later than 60 days prior to the opening of the event.
Literature Distribution. All demonstrations or other activities must be
confined to the limits of the exhibitor’s booth space and are not permitted
in the building’s public areas.
Models. Booth representatives, including models or demonstrators, must
be properly and modestly clothed. Excessively revealing attire is prohibited.
Copyright Licensing. Exhibitor is solely responsible for obtaining any
required licenses to broadcast, perform, or display any copyrighted
materials including but not limited to music, video, and software. Exhibitor
shall indemnify and hold harmless Show Management and facility against
cost, expense, or liability which may be incident to, arise out of or be caused
by Exhibitor’s failure to obtain requisite license.
8. Indemnification
Exhibitor agrees to protect and hold Show Management, the Official Show
Contractor, the management of the exhibit hall or any of the officers, staff
members of any of the same forever harmless from any damage or charges
imposed by any violation of any law or ordinance whether occasioned by
the negligence of Exhibitor or those holding under the Exhibitor as well as
to strictly comply with the applicable terms and conditions contained in
the agreement between the trade show facility and Show Management
regarding the exhibition premises; and further Exhibitor shall at all times
protect, indemnify and hold harmless Show Management, the Official Show
Contractor and the trade show facility against and from any and all loss,
costs, damages, liability, or expense arising from or out of any accident
or other occurrence to anyone, including Exhibitor, its agents, employees
and business invitees, which arise from or out of or by reason of Exhibitor’s
occupancy and use of the exhibition premises or any part thereof. By
exhibiting, Exhibitor for and on behalf of itself, its employees, agents and
invitees, releases and waives any and all claims, demands or actions against
Show Management, the Official Show Contractor and the trade show facility
and their respective officers, directors, employees and agents resulting
from any act or omission of Exhibitor, its employees, agents and invitees.
9. Other Regulations
Any and all matters not specifically covered by the preceding rules and
regulations shall be subject solely to the decision of Show Management.
THE SHOW MANAGEMENT SHALL HAVE FULL POWER TO INTERPRET,
AMEND, AND ENFORCE THESE RULES AND REGULATIONS, PRO
VIDED EXHIBITORS RECEIVE NOTICE OF ANY AMENDMENTS
WHEN MADE. EACH EXHIBITOR AND ITS EMPLOYEES AGREE TO
ABIDE BY THE FOREGOING RULES AND REGULATIONS AND BY
ANY AMENDMENTS OR ADDITIONS THERETO IN CONFORMANCE
WITH THE PRECEDING SENTENCE. EXHIBITORS OR THEIR
REPRESENTATIVES WHO FAIL TO OBSERVE THESE CONDITIONS
OF CONTRACT OR WHO, IN THE OPINION OF SHOW MANAGEMENT,
CONDUCT THEMSELVES UNETHICALLY MAY IMMEDIATELY BE
DISMISSED FROM THE EXHIBIT AREA WITHOUT REFUND OR OTHER
APPEAL.
APDT SUPPORTS A LEAST INTRUSIVE, MINIMALLY AVERSIVE (LIMA)
APPROACH TO BEHAVIOR MODIFICATION AND TRAINING. APDT
RESERVES THE RIGHT TO ASK ANY VENDOR TO REMOVE ITEMS
THAT DO NOT SUPPORT OUR CREED.
WE AGREE TO ABIDE BY ALL RULES AND REGULATIONS GOVERNING
THE EXPOSITION, AS SHOWN ABOVE.
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SIGNATURE
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DATE
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TITLE
APDT Virtual Conference • Oct. 21–22, 2020
General Rules and Regulations
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