Fillable Contractors Services Agreement Form (Valencia College)

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Contractors Services Agreement Form (Valencia College)

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The Contractors Services Agreement Form (Valencia College) form is 6 pages long and contains:

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  • 13 check-boxes
  • 57 other fields

Country of origin: US
File type: PDF

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Contractors’AgreementTemplate7-21-10
1
CONTRACTOR’S AGREEMENT
This agreement (hereafter referred to as the “Agreement or “Contract”) dated________________, 20 ,
is between______________________________________________________________ (the Performer,
Vendor, Artist, Speaker, or Consultant, hereafter collectively and individually referred to as the
“Contractor”) and the District Board of Trustees of Valencia College, Florida (hereafter referred to as the
“College” or “Valencia”), (individually, the “Party” and collectively, the “Parties”).
WHEREAS, the College requests the services (the “Scope of Work,” “Services,” “Performance” or
“Work”, hereafter individually and collectively referred to as the “Service(s)”) of the Contractor.
WHEREAS, the Parties agree as follows:
1. Performance of Services(s).
In consideration of the mutual promises contained herein,
the Parties hereby agree that Contractor will timely and competently perform the Services as outlined in
Exhibit A, which is attached hereto and incorporated by this reference.
2. Term and Termination.
The term of this Contract begins on ___________________ , 20___
(the “Effective Date”) through ___________________, 20___ (the “Term”) unless extended through
written agreement of the Parties.
Either Party may terminate this Agreement with or without cause by providing no less than thirty (30) days
written notice of termination to the other Party. And, unless otherwise stated in this Agreement to the
contrary, if this Agreement is cancelled by Contractor prior to the Service date(s), Contractor shall
immediately reimburse to Valencia any funds paid by or on behalf of Valencia to Contractor in advance
of/prior to the Service, including but not limited to deposits, and lodging costs and applicable hotel taxes.
Furthermore, if this Agreement is cancelled by Contractor less than thirty (30) days prior to the scheduled
Service date(s), Contractor shall immediately reimburse Valencia for any and all costs associated with the
Service and incurred up to the date of cancellation, but not in any event to exceed the fees paid (or payable)
hereunder by Valencia to Contractor.
3. Payment Terms.
A.
Check one box only:
1.
This is a fixed-fee, *all inclusive Contract.
Payment for all Services under this
Contract shall be in the fixed sum of $ _____________________ payable upon invoice and after satisfactory
completion of the Services.
*
All inclusive
= Valencia is responsible for payment of the above stated fixed fee only, which fee may
include a deposit (see Exhibit B, if applicable). All travel, lodging, transportation, meals and entertainment
costs are the responsibility of the Consultant.
2.
This is not a fixed-price Contract.
The total amount to be paid to Contractor shall
not exceed $ or the amount more fully described in Exhibit B, which
is attached hereto and incorporated by this reference, and payable upon invoice and satisfactory
completion of the Services. The basis for all charges shall be clearly identified on Contractor’s invoice(s).
No payment shall be made for services or deliverables except as specified in this Contract unless further
agreed to and approved in writing by Valencia. (See Exhibit B for additional payment terms, if any).
B. Payment for Services will be made by Valencia check made payable to:
4. Independent Contractor Status.
College and Contractor acknowledge and agree that Contractor
is and shall be an independent contractor; that neither Contractor nor any of its employees, representatives
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Contractors’AgreementTemplate7-21-10
2
or agents is, or shall be deemed to be, an employee, partner or joint venturer of College; and that neither
Contractor nor any of its employees, representatives or agents shall be entitled to any employee benefits
under any employee benefit plan, including medical, insurance and other similar plans, of College.
Contractor further acknowledges that College will not withhold any amounts in respect to federal, state or
local taxes from amounts payable by College to Contractor hereunder and it shall be the exclusive
responsibility of Contractor to pay all amounts due in respect of applicable federal, state and local taxes on
such amounts.
5.
Work for Hire.
All data, material, documentation, and work product and information assembled
and/or prepared by Contractor or its sub-Contractors for Valencia pursuant to this Agreement (collectively
the “Work Product”) are instruments of service for use by Valencia solely, and shall belong exclusively to
Valencia. Unless otherwise specifically provided in Exhibit A, this provision does not apply to artistic
performances, speeches and/or presentations.
6.
Intellectual Property.
Contractor is responsible for obtaining the written consent of the owner of
copyrighted material (if Contractor is not the owner) included in the Service(s), if any; and is responsible
for the costs and fees of such consents.
Contractor warrants that the contents of the Services do not violate the copyright, trade secret, trademark or
other intellectual or proprietary rights of any third party or any applicable law, including export control
law, obscenity laws or laws regarding consumer privacy.
Contractor shall indemnify and defend Valencia against and hold it harmless from any loss and/or expense
of defense of the foregoing warranties except for material for which Valencia is responsible for receiving
permission. Valencia shall have the right to control the defense and settlement of any claim of such breach
or alleged breach and Valencia may withhold any sums due the Contractor under this Agreement.
Contractor will cooperate with Valencia and provide reasonable assistance in defending against any such
claim. The warranties and indemnifications contained in this paragraph and the aforementioned paragraphs
will survive termination of the Agreement.
7.
Participant/Photo Release.
Contractor consents to and authorizes Valencia, its agents, assignees,
heirs, successors and licensees, perpetually and exclusively to use and reproduce the Contractor’s
photograph, silhouette or likeness, at no cost to Valencia, for display on Valencia’s website, and/or to
circulate and use the Contractor’s photograph, silhouette or likeness for any and all purposes in any
Valencia produced, sponsored and/or contracted media now known or herein devised, including but not
limited to publication and advertising of every description, including print media, video, television, and the
Internet. Furthermore, Contractor agrees that no advertisement or other material need be submitted to the
Contractor for any further approval and Valencia shall be without liability to the Contractor for any
distortion or illusionary effect resulting from the publication of the Contractor’s photograph or likeness by
Valencia’s agents, assignees, heirs, successors and licensees, and by third parties out of the control of
Valencia. No further claim whatsoever arising out of, or connected with, the above described matter shall
be made by the Contractor or by the Contractor’s heirs, successors, licensees or assignees.
8.
Warranties.
Contractor shall ensure the Services are performed consistent with the standards of
care and degree of knowledge, skill, judgment and diligence normally exercised and recognized by
professionals with respect to services of the same or similar nature, all applicable laws and regulations, the
Scope of Services, exhibits/attachments, documents and the applicable policies and procedures of Valencia,
which are located on Valencia’s website (www.valenciacollege.edu), together with all other laws and
regulations generally applicable to Valencia’s operations, including but not limited to those regarding
conditions of work, access to and use of Valencia’s offices, facilities, work space, support services, data
processing equipment and software and access.
Contractors’AgreementTemplate7-21-10
3
9. Insurance
.
Check box if applicable:
The Contractor shall obtain, and shall maintain at all times during the term of this Contract, insurance in the
following kinds and amounts:
a.
Worker’s Compensation and Employer Liability as required by State statute;
b.
General, Personal Injury, and Automobile Liability (including bodily injury, personal injury, and
property damage) minimum coverage of $1,000,000 Aggregate limit;
The Contractor shall furnish to Valencia certificates showing adequate insurance coverage and naming The
District Board of Trustees of Valencia College, Florida as an “additional insured” at the time of execution
of this Contract and, thereafter, whenever such insurance is renewed or a change in coverage is effected, or
upon request by Valencia, at any time upon reasonable notice.
10. Force Majeure.
In any event that the performance of any covenant(s) of this Contract shall be
prevented by an act of God, physical disability, act or regulations of public authorities or labor unions,
labor difficulties, strike, civil tumult, terrorism, war, epidemic, or any other reason proven beyond their
control, the Contractor and Valencia shall respectively be relieved of their obligations stated in this
Contract. With the exception, however, that any funds paid by or on behalf of Valencia to Contractor in
advance of the Services shall be immediately repaid in full by Contractor to Valencia.
11. Default.
A Party will be considered in default of its obligations under this Contract if such Party
should fail to observe, to comply with, or to perform any term, condition, or covenant contained in this
Contract. In the alternative, upon default by Contractor, payment may be withheld pending an equitable
adjustment between Contractor and Valencia.
12. Notices.
All notices required to be given under this Contract shall be deemed given when
delivered by certified mail, return receipt, or on the next business day following delivery by facsimile
transmission if a facsimile telephone number is shown below, to the designated representatives of the
Parties. A Party may change its designated representative or address at any time by written notice in the
same manner as for any other notice. The initial representatives of the Parties are as follows:
Valencia contact:
Name:
Org/Dept:
Valencia College
Telephone: 407.582.
Fax: 407.582.
Email:
Contractor’s contact:
Name:
Attn:
Address:
City, State, Zip:
Telephone:
13. Legal Authority
. Contractor warrants that it possesses the legal authority to enter into this
Contract and that it has taken all actions required by its procedures, bylaws, and/or applicable law to
exercise that authority, execute this Contract and bind itself to its terms.
14. Non-Assignment
. Contractor shall not assign or subcontract any of its obligations under this
Contract without the advance written consent of Valencia. Any unauthorized assignment shall be void.
Contractors’AgreementTemplate7-21-10
4
Valencia shall have the right, but not the obligation to terminate this Contract, without waiver of any other
right or remedy, upon notice of Contractor’s assignment in violation of this section.
15.
Binding Effect.
This Contract is binding upon the heirs, personal representatives, successors, and
permitted assigns of both Parties.
16.
Amendment
. No amendment to this Contract shall be valid unless it is made in a writing signed
by the authorized representatives of the Parties.
17.
Waiver
. The waiver by either Party of a breach or violation of any provision of this Contract
shall not operate as or be construed to be a waiver of any subsequent breach of the same or other provision
hereof.
18.
Severability.
In the event that any provision of this Contract is held unenforceable for any
reason, the remaining provisions of this Contract shall remain in full force and effect.
19.
Governing Law, Jurisdiction and Venue.
This Contract shall be interpreted and enforced under
the laws of the state of Florida. Any action arising under this Contract shall be filed and tried, if at all, in
the courts of Orange County, Florida.
20.
Exhibits.
All exhibits referenced in this Contract must be attached and initialed by the
signatories. All such exhibits/attachments are hereby incorporated by reference as if fully set forth herein.
21.
Entire Agreement
. This Contract constitutes the entire agreement between the Parties, and
supersedes any previous contracts, understandings, or agreements of the Parties, whether verbal or written,
concerning the subject matter of this Contract.
COLLEGE:
REVIEWED FOR SUBSTANCE:
By:
BUDGET MANAGER
__________________________________________
Signature of Budget Manager
Printed Name: _____________________________
Title: _____________________________________
APPROVED:
By:
____________________________________
Signature
Printed Name: Keith W. Houck
Title: Vice President, Administrative Services
CONTRACTOR:
By:
___________________________________________
Signature
Printed Name: _______________________________
Title: ______________________________________
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Contractors’AgreementTemplate7-21-10
EXHIBIT A
CONTRACTOR’S AGREEMENT
SCOPE OF WORK
In accordance with Section 1 of the Agreement, the Contractor will perform/produce the following
Services/Scope of Work/Deliverables and at the dates, times and locations outlined below, as applicable:
Services/Work /Deliverables (Describe in detail):
Place(s) of Service: _____________________________________________________________________
______________________________________________________________________________________
Date(s) of Service
:_______________________________________________________________________
Set up and ready to perform at (time)
: _______________________________________________________
Time(s) of Service
: ______________________________________________________________________
AND (if multiple Services),
Services/Work/Deliverables/Type of Service
:
Place(s) of Service: _____________________________________________________________________
______________________________________________________________________________________
Date(s) of Service
:_______________________________________________________________________
Set up and ready to perform at (time)
: _______________________________________________________
Time(s) of Service
: ______________________________________________________________________
Contractors’AgreementTemplate7-21-10
EXHIBIT B
CONTRACTOR’S AGREEMENT
COMPENSATION AND PAYMENT
The following terms and conditions shall be added to Section 3, Payment Terms
(set forth any payment
terms, including amounts of any payments due and method of calculation)
:
1.
Valencia made the following deposits and/or paid the following travel, lodging and/or
entertainment-related expenses in advance to or on behalf of the Contractor, as applicable):
Check boxes when applicable:
Services/Work (paid in advance) $ ________________________________________________
*
Airfare/Transportation (paid in advance): $ _______________________________________
*
Hotel/Lodging (paid in advance): $ _______________________________________________
**
Meals $ __________ /day for total of $ ______________
**Travel (paid in advance) $__________/per mile and/or tolls for a total of $ _____________
Entertainment (paid in advance) $ ________________________________________________
$ ________________________
TOTAL PAID IN ADVANCE (
travel, lodging and/or entertainment expenses paid in advance to or on
behalf of the Contractor by Valencia)
2.
The Contractor will be compensated as follows and as applicable:
Check boxes when applicable:
Services/Work (not to exceed) $ ___________________________________________________________
*
Airfare/Transportation (not to exceed): $ ___________________________________________________
*
Hotel/Lodging (not to exceed): $ __________________________________________________________
**
Meals (not to exceed) $ _____________ /day for total of $ _____________ . Consultant will be
reimbursed for meals upon Valencia’s receipt of
**
allowable meal costs receipts from Consultant.
**Travel (not to exceed) $ ________ /per mile for total of $ ______________ . Consultant will be
reimbursed for travel upon Valencia’s receipt of
**
allowable travel and mileage costs receipts
from Consultant.
Entertainment (including theme park tickets - not to exceed) $ ______________________________
$ __________________________
TOTAL DUE CONTRACTOR
(amount is less any deposits and/or travel, lodging and/or entertainment
expenses paid in advance to or on behalf of the Contractor by College, as outlined above)
*Airfare and hotel costs (combined) are not to exceed $ .
** Daily meal allowance (pier diem) and travel costs are not to exceed that which is allowable under
Valencia policy.
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Contractors Services Agreement Form (Valencia College)

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Completed 18 July 2020

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