Guidelines:
1)
Revenues generated from a fundraising activity must be deposited with the Accounting Office within
48 hours of the activity for credit to the account.
2) Club/Agency funds for deposit are accepted at the Accounting Office (I4-106)
Monday-Thursday 8:30 a.m. – 3:30 p.m.
Friday 8:30 a.m. – 10:30 a.m.
3)
Complete the Club/Agency Account Worksheet below to account for total amount of funds deposited.
The accounting technician will issue a receipt for the amount received. A receipt and copy of the
Deposit Form will be given to the representative at completion of transaction.
4)
Club treasurers/account custodians should record the amount of deposit in their respective accounting
books to reflect an up-to-date account balance.
Club/Agency Account Worksheet
Club/Agency Name: Date:
Club/Agency Event:
Amount of Deposit: Deposit made by:
Total Checks: ____________
Total Bills: ____________
Total Coins: ____________
Total Deposit: ____________ Received by: ___________________
San Diego Mesa College
Student Affairs Office – Accounting Office
Club/Agency Deposit Form
=Totalx Denomination
Total Checks:
Total Bills:
# of Coins
=Total
x Denomination
# of BillsAmountNameCheck #Check Date
Total Coins:
