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TO BECOME A MT. SAN JACINTO COLLEGE STUDENT INTERN

Cooperative Work Experience Education

(CWEE)

Student Handbook

Checklist for Cooperative Work Experience Education (CWEE) Enrollment

Below is the registration process for enrollment into Cooperative Work Experience (CWE) or General Work

Experience courses (GWE). Please utilize this checklist as a guide for enrollment. Note: Enrollment is limited and

contingent upon funding.

 STEP 1: Complete CWEE Online Orientation

• Pass the exam with a score of 20

• Print your Certificate of Completion. Students are responsible for reading and understanding the orientation

which includes the registration procedures, requirements, and deadlines.

o CWEE Online Orientation can be found at www.msjc.edu/internships

 STEP 2: Obtain Letter of Recommendation

• You will need a letter of recommendation from a faculty member in your major

• This can be as simple as an email

 STEP 3: Identify Internships & Submit Your Resume

• Visit Eagle Career Connection to explore internships: www.msjc.edu/cte/Pages/Eagle-Career-Connection.aspx

• Submit your resume through Eagle Career Connection

• If you do not have a resume (or needs to be updated), attend a Career Education resume workshop

 STEP 4: Secure an Internship

• You must have already received and accepted an offer to be enrolled in the CWEE Program

• If you are struggling and need assistance finding an internship, consider attending a Career Education workshop

SEE REVERSE SIDE FOR TIPS AND TRICKS FOR FINDING AN INTERNSHIP

 STEP 5: Meet with Career Education Counselor

• Bring your CWEE Online Orientation Certificate of Completion to a Career Education Counselor to pick up the CWEE

Student Application and Training Plan (also available online at: www.msjc.edu/internships

)

o Call (951) 639-5352 to meet with a Career Education Counselor

o Transcripts will be reviewed for completion of required coursework prior to enrollment

 STEP 6: Meet with your supervisor and compete your Training Plan and Application

• Develop three learning objectives with help from your supervisor

o See sample learning objectives specific to your major at www.msjc.edu/internships

• Have your supervisor sign your Training Plan and Application

 STEP 7: Meet with your Faculty Advisor (assigned by discipline)

• Have faculty approve and sign Training Plan

o If you’re having trouble connecting with your faculty advisor, contact the Career Education Department

 STEP 8: Meet with the CWEE Coordinator to pick up Enrollment Consent Form

• Bring the completed CWEE Student Application, Training Plan, and Checklist with you to the Career Education

Department to receive the Coordinator’s signature.

• The CWEE Coordinator will provide an Enrollment Consent Form that you must sign to enroll into your CWEE course

• You will receive copies of all of your CWEE documents prior to enrollment.

o Call (951) 639-5352 to schedule an appointment, walk-ins not recommended

 STEP 9: Submit Enrollment Consent Form to Enrollment Services

• Take the CWEE Program Enrollment Consent Form immediately to Enrollment Services

• Form and Payment MUST be submitted to Enrollment Services on the same day in order to complete registration.

The entire registration process outlined above must be completed to be eligible to begin an internship!

NO EXCEPTIONS WILL BE ALLOWED

I have read and understand the above registration procedures and agree to complete all requirements

Student Signature Date

Internship Search Tips for Cooperative Work Experience Education (CWEE)

You will need to have an internship identified and a Site Supervisor at the internship location in order to

complete the enrollment process.

If you HAVE already identified an employer and been offered, and accepted, an internship, you are ready to

meet with the CTE Coordinator and pick up your CWEE Registration Checklist, CWEE Application and CWEE

Training Plan.

If you HAVE NOT already identified an employer:

 STEP 1: Meet with faculty in your major core classes and talk with them about your career interests. See if

faculty has connections to the industry in which you’re wanting to intern.

 See if they are aware of any internships or employers who may be interested or if they have

worked with any employers in the past that had positive experiences with MSJC students.

 STEP 2: Review MSJC’s online job database called Eagle Career Connection:

 http://www.msjc.edu/cte/Pages/Eagle-Career-Connection.aspx

 Search for internships within Eagle Career Connection from employers who are specifically

targeting MSJC students.

 STEP 3: Contact the CTE Coordinator to see what opportunities he may have available based on interactions

with local employers.

 STEP 4: Check the CTE (900 bldg.) and Career Center (100 bldg.) Job boards located on the Menifee and San

Jacinto Campuses for internship opportunities.

 STEP 5: Search for employers in your industry and contact them to see if they are interested in having an

intern from MSJC. You can initiate this process by calling/emailing the company or doing a simple search

online to see if they post internship opportunities on their company website. Contact the CTE Coordinator for

assistance.

 STEP 6: NETWORK!!! Ask friends/family/colleagues if they have any connections to your industry. Referrals

often generate more interest than “cold-calls”. Consider joining a professional association or network to make

industry contacts.

PAID

UNPAID

UNITS

75-149

60-119

1

150-224

120-179

2

225-299

180-239

3

300+

240+

4

*(NOTE) Finding a quality internship is hard-work. Be prepared to spend a good amount of time reaching out

to companies, going to interviews, and hitting the pavement. Use the above resources, but remember the

internship does not have to originate with MSJC. We can work with most employers. Feel free to contact the

CTE Coordinator if you have any questions concerning your internship search or potential site.

CAREER COMMITMENT FLOW CHART

HOW TO GET STARTED:

 Start with companies you already know of, specifically those at which you may know someone personally

 Don’t be afraid to call or email someone in the Human Resources department

 If you can’t reach someone in HR, contact someone directly in the department with which you’re interested

 Know what to ask! Explain that you’re a student interested in that particular career or field and would love to spend some time following someone

in the company for a period of time--whatever works for the company!

 Remember to show up on time, keep your appointment, dress professionally, ask appropriate questions, and thank them!

Online

Research

•WHAT IS IT? A simple, quick & basic way to gain career and industry specific information

•WHERE CAN I GO? Visit these great websites to explore careers, industries, and available opportunities: www.eureka.org (enter code: WNY3OUX) | www.cacareercafe.com

| www.bls.gov | www.onetonline.org

•WHY SHOULD I? It's the easiest way to obtain basic information on a career or industry

Informational

Interview

•WHAT IS IT? An informal conversation you can have with someone working in the career that interests you (not a job interview)

•HOW LONG? Very brief, usually 5-10 minutes (see a Counselor for sample questions to ask)

•WHY SHOULD I? You can get firsthand information & tips about the realities of working in your field, industry or position of interest

Job Shadow

•WHAT IS IT? Opportunity for you to observe or “shadow” someone doing their job in a particular field for a short period of time

•HOW LONG? Short-term, anywhere from a few hours to a couple of weeks--whatever works for the company!

•WHY SHOULD I? When you spend a day on the job learning the realties of a specific career, you will gain a more intimate understanding of your desired profession!

Volunteer

•WHAT IS IT? Volunteering gives you relevant hands-on experience, helps you develop skills, expand your network, and check out an occupation or industry

•HOW LONG? Minimal committment, flexible, usually 5-10 hous per week for a preestablished amount of time

•WHY SHOULD I? Volunteer experience in a specific industry can make your resumé stand out! You will gain relevant experience and make valuable connections!

Internship

•WHAT IS IT? An internship is a great stepping stone to your first job/career! Being an intern provides an opportunitity to truly learn about your field or industry

•HOW LONG? Formal agreement between a student and employer for a specified amount of hours/time, usually a few months or a semester in length

•WHY SHOULD I? Approximately 40% of community college students who participated in a relevant internship had a "good job" waiting for them upon graduation!

CONNECTING WITH EMPLOYERS:

The best way to find opportunities is to contact a business or employer directly. Use your network! If you don’t know anyone with connections to the

employer consider reach out through phone or email to ask if they have any available opportunities (information interview, job shadow, volunteer,

internship, etc.). Although this can seem intimidating, it can become easier with practice and might lead to a position!

Sample phone script:

Hello, my name is ___________, and I am a Business Student at Mt. San Jacinto College. I am looking to gain experience in the field of accounting, and I

was wondering if your company offers any opportunities for students to gain experience?

 If yes, inquire further:

o Know what you are seeking (informational interview, job shadow, volunteer, internship, etc.)

 If no, ask follow up questions or politely thank them and move on:

o Do you have any opportunities in your company that helps students gain valuable hand-on experience?

o Is there someone in your organization that might be able to give me more information on how to get experience from the ground-up?

o Are there other companies in your industry that you could recommend for someone in my shoes?

Sample email:

October ##, 20##

Mr. John Smith

XYZ Inc.

7400 Main Blvd. Suite 203

Hemet, CA 92583

Dear Mr. Smith,

Hello, my name is __________, and I am a highly motivated Business student at Mt. San Jacinto College seeking experience in advertising and public

relations (keep this vague, but should match the organization’s overall business). I am interested in leveraging my social media experience and writing

skills to positively contribute to your organization’s corporate objectives, while gaining valuable industry experience. In particular, I am looking to

contribute and grow my skills in an organization within my community. For that reason and more, I am excited about any potential opportunities you may

have available. Should you have any opportunities available, or like to speak with me directly, please feel free to reach me at this email or at 555-555-

5555. Thank you so much for your time and consideration.

Sincerely,

Ernie Eagle

EXAMPLE QUESTIONS TO ASK

1. How did you get this job? What kinds of experience, training, or preparation helped you the most?

2. What are the responsibilities in this position? What did you do yesterday?

3. Knowing what you know now, what advice do you have for getting into this work?

4. Where do you see your career going from here?

5. What kinds of changes do you see coming in this field of work?

6. Can you recommend the best entry level position to get a person started in this line of work?

7. Does the typical worker have a set schedule or are the hours flexible?

8. What qualifications, experience, and skills do you look for when interviewing someone for a position?

9. What impresses you on a resume from someone applying for a position?

10. What organizations would you recommend joining?

11. What are the major challenges for those working in the field today?

12. What part of this job is the most satisfying? What is the most challenging?

13. What do you like most and least about this job? What stresses do you deal with?

14. What types of technology are used and how are they used?

15. Are internship opportunities available here? Who would I talk to about an internship program?

16. Tell me what happens in various divisions of your organization.

17. What’s a typical career path in this business and company?

18. What would you recommend I study in school to best prepare me for the field?

19. What types of degrees and certificates to employers look for?

20. What professional skills would you recommend I develop?

21. What type of work samples or portfolio should I prepare?

22. What steps besides education and experience are necessary to get a job in this profession?

23. May I have your business card?

24. Who else would you recommend that I talk to?

Steps to CWEE Student Intern Success!

STEP 1: Sign up for and attend a Career Education workshop prior to your internship

The Career Education Workshops will provide you with information on How to Conduct a Job Search, Resume

Writing, Interviewing Techniques, and Professional Communication in the Workplace. The goal is to prepare

students to be workforce ready and successfully transition from the classroom into a professional environment.

STEP 2: Complete the CWEE Online Orientation

Log-on to www.msjc.edu/internships to complete the online orientation. At the end of the orientation, you will

be asked to complete a quiz. You must pass the quiz with a score of 20. Print out your score when you complete

the orientation and quiz.

STEP 3: Obtain the necessary documents for enrollment

After printing out your score from the online orientation, take the score to the Career Education Department.

Email CWEE@msjc.edu OR call (951) 639-5352 to schedule an appointment. During this meeting, you will

receive the CWEE Student Application, Training Plan, the CWEE Handbook, and the CWEE Enrollment

Checklist. Students are responsible for reading and understanding all the necessary paperwork for the CWEE

program, which includes: the CWEE Handbook, Student Application, and Training Plan.

STEP 4: Write workplace learning objectives

Meet with your Site Supervisor to write the 3 learning objectives on your Training Plan for the semester.

Once you and your Site

Supervisor agree on the 3 learning objectives, schedule a meeting with your Faculty

Advisor (assigned by discipline) to review and obtain their approval of the 3 learning objectives and the site

location by obtaining their signature on the Training Plan.

STEP 5: Obtain the Coordinator’s Signature and submit all required documents

Once your Site Supervisor and Faculty Advisor have approved the 3 learning objectives, bring your completed

CWEE Student Application, CWEE Enrollment Checklist and the Training Plan to the Career Education

Department. Email CWEE@msjc.edu OR call (951) 639-5352 to schedule an appointment. Then submit all

documents to the CWEE Coordinator. You will be given copies of your documents and the Cooperative Work

Experience Education Program Enrollment Consent Form which you must take immediately to Enrollment

Services to register.

STEP 6: Maintain Regular Contact with Faculty Advisor (Required by the California Education Code)

Maintain regular contact with your faculty advisor to discuss your progress and internship experience

throughout the semester. Discuss when required meetings will need to take place throughout the semester. Your

Faculty Advisor will also be conducting at least 1 site visit with your Site Supervisor, but you are not required

to be present.

STEP 7: Submit monthly Timesheets to your faculty advisor

Timesheets are a requirement by the California Education Code. Complete the required number of hours

for the units enrolled by tracking your hours on a monthly basis. You may begin counting your hours from the

first day of the semester and not before the semester begins. All timesheets must be signed by you and your site

supervisor and submitted to your faculty advisor on a monthly basis. If you do not turn in signed timesheets you

will received an “NP” for the course.

STEP 8: Meet Deadlines - Complete all assignments and submit all paperwork

Complete and submit all CWEE assignments including the final essay on or before the due dates and Student

Final Self-evaluation before the end of the semester. Students are required to submit a one page (minimum)

essay outlining their internship experience. All paperwork must be submitted as original documents to your

faculty advisor. NO paperwork can be submitted by the student to the CWEE office.

FOR STAFF USE ONLY

Transcripts have been reviewed and courses required prior to enrollment are:



Completed



In-Progress

 Not Completed

Verified By:

Cooperative Work Experience Application

Cooperative Work Experience Education Application for (check one):

 OCCUPATIONAL INTERNSHIP  GENERAL WORK EXPERIENCE

Student Information

Name: Student ID #:

Home Address:

City, State, Zip:

Home Phone: Cell Phone:

Email Address:

Employer Information

Supervisor’s Name:

Address:

City, State, Zip:

Company’s Phone: Supervisor’s Phone (optional):

Supervisor’s Email Address:

General Information

Student’s Major: Occupational Goal:

Faculty Advisor:

I plan to work hours per week. I plan to enroll in semester units.

I have previously completed units of Occupational Internship or units of General Work Experience.

The courses I have completed in my major are (List course numbers, i.e. ADS 101, 102, 103):

My internship title is: My internship is (check one):  NON-PAID or PAID

My work schedule is:

My job duties include:

Student’s Signature Supervisor’s Signature

To the best of my knowlegde, all of the above information is true and correct.

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Cooperative Work Experience Education

(CWEE) Program

TRAINING PLAN

(Not an Employment Contract)

Student Name:__________________________________________

Student ID#______________________

Date:_______________

Address:______________________________________________

City:_____________________________

Zip:________________

Phone:___________________________

Student Email:_______________________________________

@____________________

Semester Year:____________________

CWEE Course:___________________________

Section #:_________

Units:______

Occupational Goal:_______________________________________________________________________________________________

Internship begins on_______________________________, 20________ and extends through the current semester.

Job Title:_____________________________________________ Type of Work Experience:________________________________

Employing Firm:_________________________________________________________________________________________________

Address:______________________________________________ City:___________________________ Zip:______________

Phone:__________________________ Employer Email:________________________________________@____________________

Work Station Supervisor:_____________________________________ ___ Title:__________________________________________

This student would like to advance his/her knowledge and efficiency in the occupational field of his/her choice. His/her goal is to achieve

this through a balance of classroom instruction and on-the-job experiences. This plan sets forth the student’s on-the-job learning

objectives for the current semester and the conditions through which they may be achieve. As a result of successfully completing this

occupational internship, the student will be able to:

First Objective:___________________________________________________________________________________________________

_______________________________________________________________________________________________________________

Second Objective:________________________________________________________________________________________________

_______________________________________________________________________________________________________________

Third Objective:__________________________________________________________________________________________________

_______________________________________________________________________________________________________________

The STUDENT will: 1) maintain satisfactory grades and attendance in all related instruction and coordinating classes; 2) meet work and safety standards required by the employer; and 3) meet all requirements of the CWEE

Program.

The EMPLOYER will: 1) comply with all appropriate federal and state employment regulations; 2) assist and supervise the student in achieving his/her on-the-job learning objectives; and 3) assist the faculty advisor in the

evaluation of the student and verify the record of hours worked.

The FACULTY ADVISOR will: 1) consult periodically with the employer and the student; 2) evaluate and grade the student, in cooperation with the employer; and 3) coordinate on-campus instruction with the job training

received and assist the student to achieve his/her learning objectives.

Date______________

Supervisor's Signature

Student’s Signature

Faculty Advisor’s Signature

Coordinator’s Signature

Date______________

This plan may be terminated, for cause, by any person named hereon, with the understanding that due notice will be given to all interested parties

White – Faculty Advisor Yellow – Employer Pink - Student

CWEE Office

28237 La Piedra Road

Menifee, CA 92584

(951) 639-5352

Employer and Mt. San Jacinto Community College District ("District") agree to provide supervision and guidance to ensure maximum educational benefit from this work experience. District does not discriminate on the basis

of race, color, religion, national origin, ancestry, sex, age, medical condition, mental or physical disability, marital status, sexual orientation or Vietnam era veteran status in its acceptance, assignment, treatment, evaluation or

compensation of students who participate in programs sponsored or arranged by District. Employers who sign this Agreement are expected to uphold this policy in their selection of prospects for employment, education

processes or activities. District shall be considered the employer of unpaid students in the CWEE program for the limited purpose of providing worker's compensation insurance. Students paid by Employer shall be covered

under the Employer's worker's compensation and/or liability insurance as required by law.

Total number of hours to be worked_______

_______Paid _______Unpaid

Number of units to be earned _______

(see CWEE Handbook)

CWEE01

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CWEE Program Enrollment Consent Form

(Submit form to Enrollment Services)

Student Name: ID#:

Phone Number: Term:

Address:

Number Street City State Zip

OI/CWEE Course Title: Section #:

I am trying to meet a Prerequisite for: ________________________ For the following term:

(Use only for ADS 149 & 150)

Comments:

________________________________ _________ ________________________________ _________

Student Signature Date Dean Signature Date

White: Student File Yellow: Instructor Pink: Student Revised 06/2013

San Jacinto Campus

1499 N. State Street

San Jacinto, CA 92583

(951) 487-3215

Menifee Valley Campus

28237 La Piedra Rd.

Menifee, CA 92584

(951) 639-5215

Temecula Education Complex

27447 Enterprise Circle West

Temecula, CA 92590

(951) 308-1059

San Gorgonio Pass Service Center

1735 W. Ramsey Street # 111

Banning, CA 92220

(951) 922-1327

FOR OFFICE USE ONLY

 Enrollment Consent for: _______________________________ Clerk Initials: __________________ Date:_______________

I hereby certify that the number of hours listed above is

correct and that the work assigned has been performed in a

satisfactory manner.

________________________________________________

Job Supervisor’s Signature Date

________________________________________________

Student’s Signature Date

________________________________________________

Faculty Advisor’s Signature Date

Performance Record (Timesheet)

Occupational Internship Program

Monthly Performance Record

Student’s Name

Employed By

Work Station Supervisor

Month of _______________20______

This timesheet is mandated by the State and must be turned in to the Faculty Advisor by the due date (last

day of the month).

DATE

IN

OUT

NO

HOURS

DATE

IN

OUT

NO

HOURS

1

17

2

18

3

19

4

20

5

21

6

22

7

23

8

24

9

25

10

26

11

27

12

28

13

29

14

30

15

31

16

TOTAL HOURS

DUE DATE

CWEE Office

28237 La Piedra Road

Menifee, CA 92584

(951) 672-6752

1. Did any problems develop on which you would like help?

2. What new jobs, assignments, or procedures did you undertake during this period? (Response required)

3. Describe what you have done toward accomplishing your objectives during this period. (Response required)

4. Other comments

Student Final Self Evaluation

CWEE Office

28237 La Piedra Road

Menifee, CA 92584

951-639-5567

www.msjc.edu/cte/cwee

COOPERATIVE WORK EXPERIENCE EDUCATION PROGRAM FINAL STUDENT EVALUATION

To be completed by the Student

Student Name: Student ID Number:

Internship Title: Supervisor:

Employing Firm:

Occupational Goal:

At the beginning of the semester, you set certain job-orientated objectives you hoped to achieve during the semester. Below, please summarize how well you

achieved each objective. In addition, please write a one page minimum essay, outlining your internship experience. Please reflect on what you learned, challenges

you faced and how you are going to continue to grow professionally, academically and personally.

When completed, this form and your essay must be returned to your faculty advisor prior to the last day of the semester. Failure to do so will result in receiving a

non-passing grade or no credit for participation in the Internship Program.

FIRST OBJECTIVE:

SUMMARY OF ACCOMPLISHMENT OF OBJECTIVE ONE:

SECOND OBJECTIVE:

SUMMARY OF ACCOMPLISHMENT OF OBJECTIVE TWO:

THIRD OBJECTIVE:

SUMMARY OF ACCOMPLISHMENT OF OBJECTIVE THREE:

Student Signature Date

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