Fillable Application Guidance EMERGENCY ASSISTANCE TO NON-PUBLIC SCHOOLS PROGRAM (Alabama Department of Education)

Fill Online, Printable, Fillable, Blank Application Guidance EMERGENCY ASSISTANCE TO NON-PUBLIC SCHOOLS PROGRAM (Alabama Department of Education) Form

Use Fill to complete blank online ALABAMA DEPARTMENT OF EDUCATION pdf forms for free. Once completed you can sign your fillable form or send for signing. All forms are printable and downloadable.

Application Guidance EMERGENCY ASSISTANCE TO NON-PUBLIC SCHOOLS PROGRAM (Alabama Department of Education)

On average this form takes 6 minutes to complete

The Application Guidance EMERGENCY ASSISTANCE TO NON-PUBLIC SCHOOLS PROGRAM (Alabama Department of Education) form is 5 pages long and contains:

  • 0 signatures
  • 10 check-boxes
  • 20 other fields

Country of origin: US
File type: PDF

Use our library of forms to quickly fill and sign your Alabama Department of Education forms online.

BROWSE ALABAMA DEPARTMENT OF EDUCATION FORMS

Related forms
Fill has a huge library of thousands of forms all set up to be filled in easily and signed.
Fill in your chosen form
Sign the form using our drawing tool
Send to someone else to fill in and sign.
find another form
 
1
EMERGENCY ASSISTANCE TO NON-PUBLIC SCHOOLS PROGRAM
Application Guidance
Purpose
The purpose of the EANS program is to provide services or assistance to eligible non-public schools to
address educational disruptions caused by COVID-19. By creating a separate reservation of funds for this
purpose, Congress reiterated the need for non-public schools to participate in emergency education relief
programs by establishing a separate program under GEER, rather than relying on the equitable services
requirements that typically apply to elementary and secondary formula grant programs. Consequently,
LEAs are not required to provide equitable services for funds received under the CRRSA Act or the ARP
Act, though equitable services requirements continue to apply to CARES Act programs.
Non-Public School Services or Assistance Requested
A non-public school may apply to receive services or assistance from the SEA or its contractors to
address educational disruptions resulting from COVID-19 for:
• Supplies to sanitize, disinfect, and clean school facilities
• Personal Protective Equipment (PPE)
• Improving ventilation systems, including windows or portable air purification systems to ensure healthy air
in the non-public school
• Training and professional development for staff on sanitization, the use of PPE, and minimizing the spread
of infectious diseases
• Physical barriers to facilitate social distancing
• Other materials, supplies or equipment recommended by the CDC for reopening and operation of school
facilities to effectively maintain health and safety of students, educators, and other staff during the COVID-
19 emergency
• Expanding capacity to administer coronavirus testing to effectively monitor and suppress the virus, to
conduct surveillance and contact tracing activities, and to support other activities related to coronavirus
testing for students, teachers, and staff of the non-public school
• Educational technology (including hardware, software, connectivity, assistive technology, and adaptive
equipment) to assist with remote or hybrid learning
• Redeveloping instructional plans for remote or hybrid learning or to address learning loss
• Leasing sites or spaces to ensure safe social distancing to implement public health protocols
• Reasonable transportation costs
• Initiating and maintaining education and support services or assistance for remote or hybrid learning or to
address learning loss
• Reimbursement for the expenses of any services or assistance described above that a non-public school
incurred on or after March 13, 2020, except for:
o Improvements to ventilation systems (including windows), except for portable air purification systems,
which may be reimbursed.
o Staff training and professional development on sanitization, the use of PPE, and minimizing the spread
of COVID-19.
o Developing instructional plans, including curriculum development, for remote or hybrid learning or to
address learning loss.
o Initiating and maintaining education and support services or assistance for remote or hybrid learning or
to address learning loss.
o Any expenses reimbursed through a loan guaranteed under the PPP (15 U.S.C. 636(a)) prior to
December 27, 2020.
Please note that EANS funds may not be used to reimburse schools for loss of tuition revenue or to
pay staff salaries. Also, supplies purchased with EANS funds must be able to be removed from a
non-public school without remodeling the facility.
2
For additional information on allowable services or assistance, please refer to the following sources:
• The list of tips and examples of allowable and non-allowable expenses provided in
Appendix A of this document
• The Frequently Asked Questions posted online at
https://oese.ed.gov/offices/education-
stabilization-fund/emergency-assistance-non-public-schools/
Application Instructions:
Fill out parts A through C of the application fully and to the best of your knowledge. To request services
or assistance, fill out tables 1 and/or 2 as instructed below, which are provided with the application as
separate Excel attachments.
Table 1: Requests for Reimbursement of Previous Expenses (March 13, 2020-application date):
The “Table 1: EANS Requests for Reimbursement of Previous Expenses” Excel spreadsheet must be
used to request reimbursements, if applicable. Be sure to choose the appropriate allowable activity
number and be as detailed as possible as to why the item or activity was needed to address educational
disruptions resulting from COVID-19. Providing paid invoices/receipts for requested reimbursements at
the time the application is submitted will expedite the reimbursement process, but is not required for
application approval. Provided invoices must show what was purchased along with proof of payment in
the form of a zero-balance invoice/receipt, a copy of a cleared check, and/or a bank statement showing
payment. Please note that expenditures must be allowable expenses and in submitting
documentation for reimbursement, the non-public school acknowledges that the SEA gains title to
materials, equipment, and property for which it provides reimbursement.
Table 2: Requests for Future Services or Assistance (or Reimbursement of Future Expenses)
The “Table 2: EANS Requests for Future Services or Assistance” Excel spreadsheet must be used to
request future purchases or assistance. Be sure to choose the appropriate allowable activity number and
be as detailed as possible as to why the item or activity is needed to address educational disruptions
resulting from COVID-19.
Please note the following:
• The period of performance is through September 30, 2023, so consider requesting consumables,
services, or assistance that will last through the summer of 2023.
• In an effort to make the best use of EANS funds, the SEA has compiled a list of common
purchases that will be purchased for all non-public schools with an approved application, as
funding allows. The list of common purchases is at the bottom of the spreadsheet and a
description of each item is explained in the narrative. Please place the number of each item you
would like to request for your school. If you do not want an item listed, please place a zero in the
appropriate box.
• Future expenditures must be allowable expenses and in submitting a request for future
services or assistance, the non-public school acknowledges that the SEA will maintain title
to materials, equipment and property purchased with EANS funds.
EANS Applications should be submitted, along with Table I and/or II attachments and any other
appropriate documentation via email at EANSapplications@ALSDE.edu
.
3
EMERGENCY ASSISTANCE TO NON-PUBLIC SCHOOLS PROGRAM
PART A: Cover Sheet
Name of School:
Mailing/Delivery Address (
Street Number and Name, City, State, Zip Code):
County the school resides in:
Email Address of Authorized Representative of the School:
School website:
I certify to the best of my knowledge and belief, all of the information in this application is true and
correct.
I further understand that knowingly making a false statement or misrepresentation on this
application may subject me to criminal or civil penalties under applicable State and Federal laws.
Authorized Representative of the School (Typed Name):
Telephone:
Signature of Authorized Representative of the School:
Date:
PART
B: Non-Public School Eligibility and Assurances
ELGI
BILITY
By
checking each box below, I affirm that the following is true and correct regarding my school.
☐ T
he school requesting services or assistance is a non-profit school.
☐ T
he school requesting services or assistance is accredited, licensed, or otherwise approved to operate in
accordance with State law.
☐ T
he school requesting services or assistance existed and operated prior to March 13, 2020.
☐ The
school requesting services or assistance did not and will not apply for and receive a loan under the
Small Business Administration’s Paycheck Protection Program (PPP) (15 U.S.C. 636(a)(37)) that is made
on or after December 27, 2020.
4
NOTE: If a non-public school applies for a PPP loan on or after December 27, 2020, but does not receive
funds under the PPP, the school may apply for services or assistance under the EANS program, as long as
the non-public school meets the requirements and deadlines of this application. If a non-public school
applied for or received a PPP loan prior to December 27, 2020, it remains eligible for the EANS program.
Similarly, if a non-public school applies for but does not receive services or assistance through EANS,
nothing in the Education Stabilization Fund would preclude that non-public school from applying for and
receiving a PPP loan on or after December 27, 2020.
☐ None of the services or assistance for which I am requesting support in Part D of this application have
already been supported by a loan under the PPP
.
NOTE: The Alabama State Department of Education may require a non-public school applicant to submit
reasonable and appropriate documentation to substantiate one or more of the above eligibility assurances.
AS
SURANCES
By
checking each box below, I acknowledge the following:
☐ C
ontrol of funds for services and assistance provided to a non-public school under the EANS program
and title to materials, equipment and property purchased with such funds, must be in a public agency, and
a public agency must administer such funds, materials, equipment, and property. Therefore, the Alabama
State Department of Education or another public agency will assume ownership and title to all materials,
equipment and property purchased using EANS funds, including those for which reimbursements were
m
ade
.
☐ A
ll services or assistance provided under the EANS program must be secular, neutral, and non-
ideological.
☐ E
quipment and supplies purchased with EANS funds for students and teachers in a non-public school
may be used for the authorized purposes of the EANS program during the period of performance (through
September 30, 2023) or until the equipment and supplies are no longer needed for the purposes of the EANS
program
.
P
ART C: Non-Public School Data
Section 312(d)(3)(C) requires an SEA to prioritize services or assistance to non-public schools that enroll
low-income students and are most impacted by COVID-19. Accordingly, the State requests that the
school provide the data described below. Such data must not include personally-identifiable information
about students or their families.
Please Note: to be counted as a student from a low-income family for purposes of the EANS
program, a student must be aged 5-17 from a family whose income does not exceed 185% of the
2020 Federal Poverty Threshold. Please refer to Appendix B to determine if a student is from a
low-income family.
1. Enrollment and Low-Income Data
A. Total student enrollment of the school in the 2019-2020 or 2020-2021 school year: _______
B. N
umber of students from low-income families enrolled in the school in the same school year:
_____________
5
This number or estimated number is from the following data source(s) (please check one or
both):
The SEA will accept the following:
Free and reduced-priced lunch data
Scholarship or financial assistance data
C. Percentage or estimated percentage of total students in the school who are students from low-
income families (i.e., 1.B/1.A): ______ %
2. Paycheck Protection Program (PPP)
A. Did the school receive a loan guaranteed under the PPP before December 27, 2020?
☐ Yes.
☐ No.
B. If the answer to 2.A is yes, please respond to the following:
i. What was the total amount of the PPP loan? $______________
ii. Do you assure that any funds received under the EANS program will be services or
assistance not already funded by the PPP loan?
☐ Yes.
☐ No.
3. Impact of COVID-19
Describe the impact of COVID-19 on your non-public school(s) including, but not limited to the number
of COVID-19 infections per capita in the community or communities served by the non-public school.
This information for your county can be found at
https://usafacts.org/visualizations/coronavirus-covid-19-
spread-map/state/alabama .
4. Whether the Non-Public School Received Equitable Services Under the CARES Act
Did the school receive equitable services from an LEA under the CARES Act?
☐ Yes.
☐ No.
6
Emergency Assistance to Non-Public Schools Program
Appendix A:
Tips Regarding Allowable and Non-Allowable Expenses for each EANS Allowable Activity
1. Supplies to sanitize, disinfect, and clean school facilities
a. Cleaning Supplies are an allowable expense for both future purchases and
reimbursements.
i. Examples: Disinfectant Sprays, Bleach, disinfectant wipes, rubber gloves, paper
towels, spray bottles, cloths, sponges, hand sanitizer refills, soap refills, backpack
sprayers, sanitizing machines, etc.
b. Contracting for cleaning services or staff is not an allowable expense.
2. Personal Protective Equipment (PPE)
a. PPE is an allowable expense for both future purchases and reimbursement
i. Examples: Disposable or reusable masks, disposable gloves, refillable water
bottles, touchless soap dispensers, touchless paper towel dispensers, touchless
hand sanitizer dispensers, food service disposable trays, etc.
3. Improving ventilation systems, including windows or portable air purification systems
a. Improvement of ventilation systems are NOT reimbursable, except for portable air
purifier systems, which are reimbursable. All other improvements to ventilation systems
must be contracted through the SDE.
i. Examples: Repair of an existing central air unit or window, portable air purifiers,
HEPA filters, Portable air conditioners, i-wave purification units etc
b. Addition to or replacement of a central heating and air system in a building and/or adding
a window to a room are not allowable expenses, as they would be considered capital
improvements and could not be removed from the building without remodeling the
facility.
4. Training and professional development for staff on sanitization, the use of PPE, and
minimizing the spread of infectious diseases
a. Professional Development is NOT a reimbursable expense and can only be
purchased/contracted through the SEA as a future expense.
b. The training/PD must be from a reputable, professional vendor with proven experience in
providing PD on sanitation, the use of PPE and minimizing the spread of infectious
diseases.
5. Physical barriers to facilitate social distancing
a. Physical barriers are an allowable expense for future purchases and reimbursement.
i. Examples: sneeze guards for cafeteria, sneeze guards for classroom or office
desks, cubicles, partitions, stanchions, etc.
b. The addition of a permanent wall or room to a building would not be an allowable
expense, as it would be considered a capital improvement and could not easily be
removed from the building without remodeling the facility.
6. Other materials, supplies or equipment recommended by the CDC for reopening and
operation of school facilities to effectively maintain health and safety
a. These items are allowable expenses for both future purchases and reimbursement
i. Examples: touchless water bottle filling station, batteries for touchless
thermometers, posters or stickers to promote social distancing or use of PPE,
outdoor furniture/picnic tables for outdoor classrooms, etc.
7
b. A mounted touchless water fountain would not be an allowable expense, as it would not
be easily removable from the building (There is a touchless water bottle filler that is
allowed, as it is only mounted with a couple of screws, similar to a mounted hand
sanitizer dispenser).
• Expanding capacity to administer coronavirus testing to effectively monitor and suppress
the virus, to conduct surveillance and contact tracing activities, and to support other
activities related to coronavirus testing for students, teachers, and staff of the non-public
school
c. Expanding capacity is an allowable expense for future purchases and reimbursement
i. Examples: Contracting a school nurse, medical supplies or furniture for a school
nursing station, furniture or portable air conditioning unit for an area to
quarantine potentially infected students, touchless thermometers, thermal body
scanners, etc.
7. Educational technology (including hardware, software, connectivity, assistive technology,
and adaptive equipment) to assist with remote or hybrid learning;
a. Educational technology is an allowable expense for future expenses and reimbursement
i. Examples: Subscriptions to online educational programs; tablets and/or
laptops/chromebooks for students or teachers; computer workstations, charging
carts, protective cases for devices, security for devices, portable smart boards,
smart TV’s, chromecast devices, devices/fees to increase bandwidth or internet
capabilities, textbooks with e-books, hand-held radios to help with dismissal,
webcams, lapel microphones, etc
b. Re-wiring a building to increase internet capability is not an allowable expense as it
would be considered a capital improvement.
c. Note: for online subscriptions or monthly internet fees it is allowable to request services
for the entire period of performance (through September 30, 2023).
8. Redeveloping instructional plans for remote or hybrid learning or to address learning loss
a. Redeveloping instructional plans is NOT a reimbursable expense and can only be
contracted through the SEA as a future expense.
9. Leasing sites or spaces to ensure safe social distancing to implement public health protocols
a. Technically, leasing sites or spaces is considered allowable as a future expense or as a
reimbursement by the USDOE, however, due to state procurement laws and procedures,
it is extremely difficult for the SEA to lease sites or spaces for a non-public school,
therefore, it is recommended to request this as a reimbursable expense.
10. Reasonable transportation costs
a. Reasonable transportation costs are allowable as future expenses and reimbursements
i. Examples: Chartering an extra bus for football games and/or field trips for social
distancing
b. Purchasing a new school bus for social distancing is not an allowable expense, as it
would not be considered reasonable.
11. Initiating and maintaining education and support services or assistance for remote or
hybrid learning or to address learning loss
a. Initiating and maintaining education and support services is NOT a reimbursable expense
and can only be contracted through the SEA as a future expense.
i. Examples: Contracting tutors for after school tutoring or summer tutoring,
contracting teachers for summer school, contracting a technology
coordinator/specialist, contracting a part-time interventionist
b. Note: when requesting support services, it is allowable to request services for the entire
period of performance (through September 30, 2023).
8
Emergency Assistance to Non-Public Schools Program
Appendix B:
2020 Federal Poverty Threshold by Size and Number of Related Children under 18 years
To determine if a child is from a low-income family, the family must not make more than 185% of the
Federal Poverty threshold. For your convenience, the federal poverty threshold has already been
multiplied by 1.85 in the numbers below.
Allowable Activity (choose
from dropdown menu)
Activity/Item Vendor Cost Per Item
Number of Items
Total Cost
Budget Narrative
(2)PPE Masks CVS $2.50 200 $500
We purchased 200 N95 masks from CVS, for students, staff and guardians who forget or lose their masks as a quick-fix solution.
(3) Portable Air Purifiers
Portable Air Purifiers
Home Depot $250.00 15 $3,750 We purchased 15 GE Portable Air Purfication Machines to assist with airflow, due to being unable to replace windows.
(8) Ed. Tech. Headsets Amazon $15.00 25 $375 To assist with remote learning, 25 Logitech headsets were purchased with the best price coming from Amazon.
Alabama Department of Education
Table 1: EANS Requests for Reimbursement of Previous Expenses
Allowable Activities: (1) Sanitation; (2) PPE; (3) Portable Air Purifiers (4) Barriers; (6) Other recommended supplies; (7) Expanding capacity for monitoring virus; (8) Educational Technology; (9) Leasing sites or spaces for social distancing; (10)
Transportation
Non-Public School's Name:
Please note that expenditures must be allowable expenses and in submitting documentation for reimbursement, the non-public school acknowledges that the SEA gains title to materials, equipment, and property for which it provides reimbursement.
Reminder: Submitting documentation in the form of paid invoices/receipts/cleared checks with your application will expedite the reimbursement process, but is not required for application approval.
Allowable Activity (please
choose from dropdown
menu)
Activity/Item Vendor Cost Per Item Number of Items
Total
Projected
Cost
Budget Narrative
(2) PPE Masks CVS 2.50 200 $500 We would like to purchase 200 N95 masks from CVS, for students, staff and guardians who forget or lose their masks as a quick-fix solution.
(3) Ventilation Portable Air Purifiers Home Depot 250.00 15
$3,750 We need to purchase 15 GE Portable Air Purfication Machines to assist with airflow, due to being unable to replace windows.
(8) Ed. Tech. Headsets Amazon 15.00 25 $375 To assist with remote learning, 25 Logitech headsets are needed with the best price coming from Amazon.
(12) Support Services Summer School Staff Kelly Services $28.5 /hour 5 $11,400 Contracting with Kelly for staffing purpose, we would like four weeks of Summer School, 20 Hours per Week, for 5 Teachers to cover 50 students.
(7) Expanding Capacity
Hand-Held Touchless
Thermometers
Grainger 33.16 This is a typical hand-held touchless thermometer. It is recommended to have one in each classroom for teachers to monitor student temperatures.
(7) Expanding Capacity Body Temperature
Scanners
AE Touch 15,995.00
This is a body temperature screening camera with built in algorithm which allows you to actively measure up to 30 temperatures at once. Thermal and optical sensors
provide you with accurate readings shown on laptop and designed for portability with a powder coated stand. Would be useful at building entrances.
(3) Ventilation
Portable Air Purifier
Systems
Home Depot
Pro
1,185.94
pureAir 1500 helps to eliminate odors, smoke, pollen, dust, bacteria, mold, and bacteria and viruses. It destroys pollution in rooms up to 1500 square feet from the air,
embedded in walls, ceilings, floors, carpets, furniture, clothing, on countertops and on other surfaces.
(8) Ed. Tech.
Portable Display boards
with built in camera and
CPU
TBA 7,113.63
Next generation 70" Class 4K Ultra HD display, built-in microphone arrays, integrated high-quality video conference camera with 4K resolution and IoT sensor hub, Wireless
and USB type-C connectivity that works seamlessly with Microsoft 365 collaboration tools. Rolling cart floor stand and shelf for keyboard/CPU included.
Alabama Department of Education
Table 2: EANS Requests for Future Services or Assistance
Allowable Activities: (1) Sanitation; (2) PPE; (3) Ventilation; (4) PD on Sanitation/disease control; (5) Barriers; (6) Other recommended supplies; (7) Expanding capacity for monitoring virus; (8) Educational Technology; (9) Redeveloping Instructional
Plans (10) Leasing sites or spaces for social distancing; (11) Transportation; (12) Support Services for remote/hybrid/learning loss
Non-Public School's Name:
Common Purchases
In an effort to make the best use of EANS funds, the SEA has compiled a list of common purchases that will be purchased for all non-public schools with an approved application, as funding allows. The list of common purchases is in the table
below and a description of each item is explained in the Narrative. Please place the number of each item you would like to request for your school in the table below. If you do not want an item listed, please place a zero in the appropriate box.
Please note: Future expenditures must be allowable expenses and in submitting a request for future services or assistance, the non-public school acknowledges that the SEA will maintain title to materials, equipment and property purchased with EANS funds. Reminder: Do
not forget to fill out Common Purchases Section at bottom of sheet!
(1) Sanitation Automated Disinfecting
Robots
AE Touch 12,995.00
This is a robot with LIDAR technology and sensors that is programmed to disinfect an entire building once it has been mapped into its memory, similarly to the way a roomba
works in a home, but on a larger scale. It is equipped with a fully functional 7" touch screen and onboard misting switch to control the flow of solution needed to fit your
needs.
(1) Sanitation
Disinfectant Refills for
robots (2 years)
AE Touch 31,920.00
1 gallon of disinfectant solution should cover approximately 10,000 square feet. 2 gallons per day times 210 days (per robot)
(6) Other supplies
Touchless Water Bottle
Filler
Ferugson
Montgomery
2,001.75
Model 2000SMS Hydration by Haws bottle filling station is a surface wall-mounted, CSA certified, touch-free, hygenic, water dispenser that allows users to enjoy the benefits
of fresh, filtered water. It is attached with a few screws and can be placed anywere a water line is located.
(1) Sanitation
Backpack disinfectant
sprayer
Home Depot
Pro
1,487.49 Victory Professional Cordless Electrostatic BackPack Srayer designed to allow the professional to cover up to 23,000 square feet on a single tank of fluid
(1) Sanitation
Disinfectant Refills for
backpack sprayer
Home Depot
Pro
84.96 1 case of 4 gallons of backpack sprayer disinfectant
Download
Save PDF to desktop
Email
Email completed PDF
Send for Signing
Email for others to sign
Print
Print document
Choose a Field
Click on a field and
select the person that should complete it
Want to add a signature?
You can add a signature field
and assign it to someone else
to sign
Choose a Field
Click on a field and
select the person that should complete it

Application Guidance EMERGENCY ASSISTANCE TO NON-PUBLIC SCHOOLS PROGRAM (Alabama Department of Education)

This document is locked as it has been sent for signing.

You have successfully completed this document.

Other parties need to complete fields in the document. You will recieve an email notification when the document has been completed by all parties.

This document has been signed by all parties.

Completed 28 February 2022

Message

View Audit Log
Print With Audit Log
Duplicate Document