Mark Widdup
Director of Neighbourhoods
Floor 3, Number One Riverside,
Smith Street, Rochdale, OL16 1XU
Animal Licensing
01706 924114 (option 4)
The Animal Welfare (Licensing of Activities Involving Animals)
(England) Regulations 2018
Application for a licence to hire out horses etc
Please complete all the questions in the form.
If you have nothing to record, please state "Not applicable" or "None"
1 Reference number
1.1 System reference Number (if known)
1.2 Your reference (if known)
Are you an agent acting on behalf of the
Yes No
If no, go to 3.1
Further information about the Agent
2.3 Address
2.5 Main telephone number
2.6 Other telephone number
Applicant details
3.1 Name
3.2 Date of birth
Home address
3.5 Main telephone number
Other telephone number
Are you applying as a business or
organisation, including a sole trader
Yes No
3.8 Are you applying as an individual Yes No
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Applicant Business
Is your company registered with
companies house
Yes No
If no, go to 4.3
4.2 Registration Number
Is your business registered outside the
4.4 VAT Number
4.5 Legal status of the business
4.6 Your position in the business
The country where your head office is
Business Address This should be your official address The address required of you by law to
receive all communication
Building name or number
4.9 Street
4.10 District
City or Town
4.12 County or administrative area
4.13 Post Code
Type of Application
5.1 Type of Application New Renewal
5.2 Existing licence number
Premises to be licensed
6.1 Name of premises/trading name
6.2 Address of premises
6.3 Telephone number
6.4 Email address
Is the establishment open throughout the
6.6 When is it normally open?
6.7 Do you have planning permission for this
business use.
Accommodation and facilities
Please describe the accommodation available for horses:
7.1 Stalls (please give the number)
7.2 Boxes (please give the number)
7.3 Covered yard (please give dimensions)
7.4 Open yard (please give dimensions)
Please describe the land available for:
7.5 Grazing
7.6 Instructing or demonstrating
7.7 Exercise
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Please describe the accommodation available for:
7.8 Forage and bedding
7.9 Equipment and saddlery
Please describe the arrangements in place for:
7.10 Water supply and watering horses
7.11 Disposal of animal waste
Protection of horses in event of a fire, and
fire precautions
Horses etc
How many horses, donkeys etc are kept
under the terms of the Regulations at the
present time?
How many horses, donkeys etc are you
intending to keep under the terms of the
Regulations during the year?
Please provide details on an additional sheet / spreadsheet of ALL the horses etc currently being kept,
to include the following :
Name of horse
Description, including size
Horse passport number
Purpose for which the horse is kept
Age range of people who ride this horse
Management of the establishment
Name & Address of the manager/person
with direct control of the establishment
9.2 Does the manager have any of the following certificates? (tick all that apply)
Assistant Instructor’s Certificate of the British Horse Society
Intermediate Instructor’s Certificate of the British Horse Society
Instructor’s Certificate of the British Horse Society
Fellowship of the British Horse Society
Fellowship of the Institute of the Horse
None of the above
Please give details of the manager’s experience in the
management of horses
9.4 Does a responsible person live at the establishment?
9.5 What are the arrangements in the event of an emergency?
Will a person who is under 16 years of age be left in charge of the
establishment at any time?
Will a responsible person (of 16 years or over) provide supervision
at all times while horses from the establishment are used for riding
instruction or are hired out for riding (except in the case of the
hirer being competent to ride without supervision)?
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Veterinary surgeon
10.1 Name of usual veterinary surgeon
10.2 Company name
10.3 Address
10.4 Telephone number
10.5 Email address
Public liability insurance
Do you have public liability
If no, go to 11.10
11.2 Please provide details of the policy
11.3 Insurance company
11.4 Policy number
11.5 Period of cover
11.6 Amount of cover (£)
Does this policy:
Insure against liability for any injury sustained by those who hire a horse from
you for riding and those who use a horse in the course of receiving instruction
in riding, provided by you in return for payment?
11.8 Insure against liability arising out of such hire or use of a horse?
Insure such hirers or users in respect of any liability which may be incurred by
them in respect of injury to any person caused by, or arising from, such hire or
Please state what steps you are
taking to obtain such insurance
Disqualifications and convictions
Has the applicant, or any person who will have control or
management of the establishment, ever been disqualified or
convicted of any offences under The Animal Welfare Act
Is the applicant, or any person who will have control or
management of the establishment, prevented from applying
for such a licence by virtue of Regulation 11 and Schedule 8
of The Animal Welfare (Licensing of Activities Involving
Animals) (England) Regulations 2018
Has the applicant, or any person who will have control or
management of the establishment, ever had a licence
refused, revoked or cancelled?
If yes to any of these questions,
please provide details,
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Additional details
Please check local guidance notes and conditions for any additional information which may be required
Additional information which is
required or may be relevant to the
Please attach copies of the following Information :
13.2 A plan of the premises
13.3 Insurance policy
Operating procedures
13.5 Risk Assessments (including Fire)
13.6 Infection control procedure
13.8 Training records
This section must be completed by the applicant. If you are an agent please ensure this section is
completed by the applicant.
I am aware of the provisions of the relevant Act, Regulations, the guidance, the general licence
conditions and the specific licence conditions;
The details contained in this application form and any attached documentation are correct to the best of
my knowledge and belief;
I understand that a person authorised by the Council will inspect the premises before a licence is
I understand that a person authorised by the Council may also inspect the premises either by
appointment or unannounced at any reasonable time, and may take photographs or video footage;
I am aware of all the fees, including any veterinary fees incurred by the Council, that are payable by me
regarding this licence application, and an officer from the Council will make contact by phone for a card
payment of those fees at the appropriate time;
I accept that in the event of my application being refused I will not be refunded the application fee or
any part thereof;
In accordance with the aforementioned legislation I hereby apply for a licence to carry on the activity of
Hiring out Horses at the above premises.
Signing this box indicates you have read
and understood the above declaration
Full Name
14.4 Capacity
14.5 Date
Find out how we use your personal information at
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General Conditions
Licence display
1.(1) A copy of the licence must be clearly and prominently displayed on any premises on which
the licensable activity is carried on.
(2) The name of the licence holder followed by the number of the licence holder’s licence must be
clearly and prominently displayed on any website used in respect of the licensable activity.
2.(1) The licence holder must ensure that at any time all the records that the licence holder is
required to keep as a condition of the licence are available for inspection by an inspector in a visible
and legible form or, where any such records are stored in electronic form, in a form from which they
can readily be produced in a visible and legible form.
(2) The licence holder must keep all such records for at least three years beginning with the date on
which the record was created.
Use, number and type of animal
3.(1) No animals or types of animal other than those animals and types of animal specified in the
licence may be used in relation to the relevant licensable activity.
(2) The number of animals kept for the activity at any time must not exceed the maximum that is
reasonable taking into account the facilities and staffing on any premises on which the licensable
activity is carried on.
4.(1) Sufficient numbers of people who are competent for the purpose must be available to
provide a level of care that ensures that the welfare needs of all the animals are met.
(2) The licence holder or a designated manager and any staff employed to care for the animals must
have competence to identify the normal behaviour of the species for which they are caring and to
recognise signs of, and take appropriate measures to mitigate or prevent, pain, suffering, injury,
disease or abnormal behaviour.
(3) The licence holder must provide and ensure the implementation of a written training policy for
all staff.
Suitable environment
5.(1) All areas, equipment and appliances to which the animals have access must present minimal
risks of injury, illness and escape and must be constructed in materials that are robust, safe and
durable, in a good state of repair and well maintained.
(2) Animals must be kept at all times in an environment suitable to their species and condition
(including health status and age) with respect to
(a)their behavioural needs,
(b)its situation, space, air quality, cleanliness and temperature,
(c)the water quality (where relevant),
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(d)noise levels,
(e)light levels,
(3) Staff must ensure that the animals are kept clean and comfortable.
(4) Where appropriate for the species, a toileting area and opportunities for toileting must be
(5) Procedures must be in place to ensure accommodation and any equipment within it is cleaned as
often as necessary and good hygiene standards are maintained and the accommodation must be
capable of being thoroughly cleaned and disinfected.
(6) The animals must be transported and handled in a manner (including for example in relation to
housing, temperature, ventilation and frequency) that protects them from pain, suffering, injury and
(7) All the animals must be easily accessible to staff and for inspection and there must be sufficient
light for the staff to work effectively and observe the animals.
(8) All resources must be provided in a way (for example as regards. frequency, location and access
points) that minimises competitive behaviour or the dominance of individual animals.
(9) The animals must not be left unattended in any situation or for any period likely to cause them
Suitable diet
6.(1) The animals must be provided with a suitable diet in terms of quality, quantity and frequency
and any new feeds must be introduced gradually to allow the animals to adjust to them.
(2) Feed and (where appropriate) water intake must be monitored, and any problems recorded and
(3) Feed and drinking water provided to the animals must be unspoilt and free from contamination.
(4) Feed and drinking receptacles must be capable of being cleaned and disinfected, or disposable.
(5) Constant access to fresh, clean drinking water must be provided in a suitable receptacle for the
species that requires it.
(6) Where feed is prepared on the premises on which the licensable activity is carried on, there must
be hygienic facilities for its preparation, including a working surface, hot and cold running water and
Monitoring of behaviour and training of animals
7.(1) Active and effective environmental enrichment must be provided to the animals in inside and
any outside environments.
(2) For species whose welfare depends partly on exercise, opportunities to exercise which benefit
the animals’ physical and mental health must be provided, unless advice from a veterinarian
suggests otherwise.
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(3) The animals’ behaviour and any changes of behaviour must be monitored and advice must be
sought, as appropriate and without delay, from a veterinarian or, in the case of fish, any person
competent to give such advice if adverse or abnormal behaviour is detected.
(4) Where used, training methods or equipment must not cause pain, suffering or injury.
(5) All immature animals must be given suitable and adequate opportunities to
(a)learn how to interact with people, their own species and other animals where such
interaction benefits their welfare, and
(b)become habituated to noises, objects and activities in their environment.
Animal handling and interactions
8.(1) All people responsible for the care of the animals must be competent in the appropriate
handling of each animal to protect it from pain, suffering, injury or disease.
(2) The animals must be kept separately or in suitable compatible social groups appropriate to the
species and individual animals and no animals from a social species may be isolated or separated
from others of their species for any longer than is necessary.
(3) The animals must have at least daily opportunities to interact with people where such interaction
benefits their welfare.
Protection from pain, suffering, injury and disease
9.(1) Written procedures must
(a)be in place and implemented covering
(i)feeding regimes,
(ii)cleaning regimes,
(iv)the prevention of, and control of the spread of, disease,
(v)monitoring and ensuring the health and welfare of all the animals,
(vi)the death or escape of an animal (including the storage of carcasses);
(b)be in place covering the care of the animals following the suspension or revocation of the
licence or during and following an emergency.
(2) All people responsible for the care of the animals must be made fully aware of these procedures.
(3) Appropriate isolation, in separate self-contained facilities, must be available for the care of sick,
injured or potentially infectious animals.
(4) All reasonable precautions must be taken to prevent and control the spread among the animals
and people of infectious diseases, pathogens and parasites.
(5) All excreta and soiled bedding for disposal must be stored and disposed of in a hygienic manner
and in accordance with any relevant legislation.
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(6) Sick or injured animals must receive prompt attention from a veterinarian or, in the case of fish,
an appropriately competent person and the advice of that veterinarian or, in the case of fish, that
competent person must be followed.
(7) Where necessary, animals must receive preventative treatment by an appropriately competent
(8) The licence holder must register with a veterinarian with an appropriate level of experience in
the health and welfare requirements of any animals specified in the licence and the contact details
of that veterinarian must be readily available to all staff on the premises on which the licensable
activity is carried on.
(9) Prescribed medicines must be stored safely and securely to safeguard against unauthorised
access, at the correct temperature, and used in accordance with the instructions of the veterinarian.
(10) Medicines other than prescribed medicines must be stored, used and disposed of in accordance
with the instructions of the manufacturer or veterinarian.
(11) Cleaning products must be suitable, safe and effective against pathogens that pose a risk to the
animals and must be used, stored and disposed of in accordance with the manufacturer’s
instructions and used in a way which prevents distress or suffering of the animals.
(12) No person may euthanase an animal except a veterinarian or a person who has been authorised
by a veterinarian as competent for such purpose or
(a)in the case of fish, a person who is competent for such purpose;
(b)in the case of horses, a person who is competent, and who holds a licence or certificate, for
such purpose.
(13) All animals must be checked at least once daily and more regularly as necessary to check for any
signs of pain, suffering, injury, disease or abnormal behaviour and vulnerable animals must be
checked more frequently.
(14) Any signs of pain, suffering, injury, disease or abnormal behaviour must be recorded and the
advice and further advice (if necessary) of a veterinarian (or in the case of fish, of an appropriately
competent person) must be sought and followed.
10.(1) A written emergency plan, acceptable to the local authority, must be in place, known and
available to all the staff on the premises on which the licensable activity is carried on, and followed
where necessary to ensure appropriate steps are taken to protect all the people and animals on the
premises in case of fire or in case of breakdowns of essential heating, ventilation and aeration or
filtration systems or other emergencies.
(2) The plan must include details of the emergency measures to be taken for the extrication of the
animals should the premises become uninhabitable and an emergency telephone list that includes
the fire service and police.
(3) External doors and gates must be lockable.
(4) A designated key holder with access to all animal areas must at all times be within reasonable
travel distance of the premises and available to attend in an emergency.
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Specific Conditions : Hiring out Horses
1. In this Part, “client” means a person for whose use a horse is hired out.
2.(1) The licence holder must
(a)hold an appropriate formal qualification, or have sufficient demonstrable experience and
competence, in the management of horses, and
(b)hold a valid certificate of public liability insurance which
(i)insures the licence holder against liability for any injury sustained by, and the death
of, any client, and
(ii)insures any client against liability for any injury sustained by, and the death of, any
other person,
caused by or arising out of the hire of the horse.
(2) The certificate mentioned in sub-paragraph (1)(b) must be clearly and prominently displayed on
the premises.
3.(1) The activity must not at any time be left in the charge of a person aged under 18 years.
(2) No horse may be hired out except under the supervision of a person aged 16 years or more
unless the licence holder is satisfied that the person hiring the horse is competent to ride without
(3) The following must be clearly and prominently displayed on the premises
(a)the full name, postal address (including postcode) and telephone number of the licence
holder or other person with management responsibilities in respect of the activity;
(b)instructions as to the action to be taken in the event of a fire or other emergency.
Suitable environment
4.(1) It must be practicable to bring all the horses on the premises under cover.
(2) Suitable storage must be provided and used for feed, bedding, stable equipment and saddlery.
(3) All arena surfaces must be suitable for purpose, well drained, free of standing water and
maintained regularly to keep them level.
Suitable diet
5.(1) At all times when any horses are kept at grass, adequate pasture, shelter and clean water
must be available for them.
(2) Supplementary feed and nutrients must be provided to any horse when appropriate.
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(3) Each horse must be fed a balanced diet of a quantity and at a frequency suitable for its age,
health and workload to enable it to maintain an appropriate physical condition.
Protection from pain, suffering, injury and disease
6.(1) The horses must be maintained in good health and must be in all respects physically fit.
(2) A preventative healthcare plan agreed with the veterinarian with whom the licence holder has
registered under paragraph 9(8) of Schedule 2 must be implemented
(3) A daily record of the workload of each horse must be maintained and available for inspection at
any reasonable time.
(4) Each horse must be suitable for the purpose for which it is kept and must not be hired out if, due
to its condition, its use would be likely to cause it to suffer.
(5) Any horse found on inspection to be in need of veterinary attention must not be returned to
work until the licence holder has, at the licence holder’s expense, obtained from and lodged with the
local authority a veterinary certificate which confirms that the horse is fit for work.
(6) Each horse’s hooves should be trimmed as often as is necessary to maintain the health, good
shape and soundness of its feet and any shoes should be properly fitted and in good condition.
(7) An area suitable for the inspection of horses by a veterinarian must be provided.
(8) The following must not be hired out
(a)a horse aged under 3 years;
(b)a mare heavy with foal;
(c)a mare whose foal has not yet been weaned.
(9) The licence holder must keep a register of all horses kept for the licensable activity on the
premises, each such horse’s valid passport showing its unique equine life number and a record of its
microchip number (if any).
7. All equipment provided to clients must be in good and safe condition and available for inspection
at any reasonable time.
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