New York State
Office of Children and Family Services
Andrew M. Cuomo
Governor
Gladys Carrión, Esq.
Commissioner
REQUEST FOR PROPOSALS
Interactive Budget Forms

Sheila J. Poole
Acting Commissioner
A-1 Summary of Personnel Costs
Position/Title Annual Salary % of Time
Salary times
% of Time* Private Match
OCFS Grant
Funds Total Cost
1. Personnel Total
2. Fringe Benefits Total Enter Rate:
3. Total Personal Services Costs
** The figures in the column are for comparison purposes only. It may not exactly equal the Total Cost figure.
Attachment B Budget
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* Identify those positions which are Administrative.
If a position has both Administrative and Programmatic responsibilities, show the position on two lines. One for
Programmatic responsibilities with associated % of time and one for Administrative responsibilities with associated % of
time.
A-1 Personal Narrative
Budget Narrative: Attach a description of the role/responsibility of each position included above.
Resumes of key project staff should be included as an addendum to the Project Narrative Section.
1. Title:
Enter Role/Responsibility Below
2. Title:
Enter Role/Responsibility Below
3. Title:
Enter Role/Responsibility Below
4. Title:
Enter Role/Responsibility Below
5. Title:
Enter Role/Responsibility Below
* Identify Administrative positions
6. Title:
Enter Role/Responsibility Below
7. Title:
Enter Role/Responsibility Below
8. Title:
Enter Role/Responsibility Below
9. Title:
Enter Role/Responsibility Below
10. Title:
Enter Role/Responsibility Below
11. Title:
Enter Role/Responsibility Below
12. Title:
Enter Role/Responsibility Below
13. Title:
Enter Role/Responsibility Below
14. Title:
Enter Role/Responsibility Below
15. Title:
Enter Role/Responsibility Below
16. Title:
Enter Role/Responsibility Below
17. Title:
Enter Role/Responsibility Below
18. Title:
Enter Role/Responsibility Below
19. Title:
Enter Role/Responsibility Below
20. Title:
Enter Role/Responsibility Below
B4. Contractual/Consultant
Item Private Match OCFS Funds Total Costs
Total Contractual/Consultant Costs
Enter Budget Narrative Below:
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Delineate between Administrative and Program items.
Item Private Match OCFS Funds Total Costs
Total Travel Costs
Enter Budget Narrative Below:
B5. Travel
Reimbursement for travel, lodging, and mileage costs must not exceed the State rates in effect at the time the person traveled.
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Delineate between Administrative and Program items.
B6. Equipment
Item Private Match OCFS Funds Total Costs
Total Equipment Costs
Enter Budget Narrative Below:
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Delineate between Administrative and Program items.
B7. Supply Costs
Item Private Match OCFS Funds Total Costs
Total Supply Costs
Enter Budget Narrative Below:
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Delineate between Administrative and Program items.
B8. Other Expenses
Item Private Match OCFS Funds Total Costs
Total Other Expenses
Enter Budget Narrative Below:
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Delineate between Administrative and Program items.
Expense Category
Private Match
(if applicable)
OCFS Funds Total Project Cost
1
A. Personal Services
1. Project Staff Salaries
2. Fringe Benefits
3. Total (Lines 1 + 2)
B. Non-Personal Services
4. Contractual/Consultant
5. Travel/Per Diem
6. Equipment
7. Supplies
8. Other Expenses
9. Total (Total Lines 4 to 8)
C. Project Total (Lines 3 + 9)
OCFS Funds are the funds you are requesting through this application.
Total Cost refers to the combined Local Share and Grant Funds for this project.
* Total Project Cost must agree with Total Anticipated Revenue form as submitted with this application.
Note: All items in the Budget must be consistent with the goals and objectives of the Project Narrative.
Additional budget narrative pages may be attached as necessary.
Private Match (if required)
Use *calculation below
*Local Match Calculation = % of matching funds (if required in the RFP or contract agreement ) X OCFS
grant award
.
Total costs entered for each budget category above must reflect totals from attached Budget Sections.
Local Share refers to all funds other than this grant award, including in-kind contributions to support the
project as described in the narrative section of the application. The type and amount of in-kind
contributions should be specifically identified under the appropriate Budget Section. The total amount of
the in-kind portion of Local Share should be entered in parenthesis next to Local Share Project Total
space.
Budget Narrative: Complete the narrative section for each part of the budget. Instructions are included
on the following application budget pages.
234
A
PPENDIX B
BUDGET SUMMARY
(Rev. 1/8/02)
The purpose of this form is to document the budget for the proposed project. Indicate the amount of funds
being requested to support the proposed project under “OCFS Funds.”
Program Name:
Contractor Name:
Period of Budget :
Contract Number :
Attachment
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**Administrative Costs: As the budget details are prepared please delineate between Administrative and
Program Costs. Costs include, but are not limited to any staff, support or non-personal service items
needed to facilitate the direction and administrative operation and oversight of the project.
Private Match Breakdown
Source
A
moun
t
A. Cash Donations
B. In-Kind Donations
C. Volunteers/Intern
D. Fees for Service
E. Unrestricted Cash or Fund Balance
F. Grants:
- Other grants supporting this project
Amount of OCFS Funds
Non-OCFS Funds supporting this project
Total
Itemize amounts of assured revenue, potentially available funds, and estimated income from in-kind
contributions to support this project.
Cash Donations
should be calculated on the basis of what the applicant organization can realistically be
expected to raise during the program year; attach a description of fund raising efforts.
In-Kind Donations
refers to equipment, furnishings and other non-personal expenses that are donated to support
the function of this project.
Volunteers
(another type of in-kind contribution) refers to project personnel who donate their time to the
functioning of this project. Volunteer job descriptions and timecards should be kept to substantiate this line item.
Unrestricted Cash or Fund Balance
Unrestricted funds include all revenues that are not specifically restricted as
to their use. Unrestricted funds include income from dues, publication sales, advertising sales, conference fees,
mailing label sales, interest income from unrestricted funds, fees obtained in the execution of externally funded
projects, and contributions.
Fees for Services
refers primarily to income received from clients directly. In addition, any income received by
the applicant organization for reimbursable activities funded by this contract such as counseling, training,
speaking engagements, etc., must be listed here.
Grants
refers not only to the amount being requested under this grant but also to monies received (or applied
for) from another funding source for activities related to this contract, e.g., state, federal, local. Each grant must
be listed separately under Section F.
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