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procurement guidance for employers (UK National Health Service)

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1
The Psychological Wellbeing Practitioner Apprenticeship:
procurement guidance for employers
Introduction
The Psychological Wellbeing Practitioner (PWP) Apprenticeship offers employers an opportunity to recruit PWPs,
which is an Improving Access to Psychological Therapies (IAPT) role.
Among its applicants, the PWP Apprenticeship will attract people who do not have an undergraduate-level degree,
those who wish to change career direction, and former IAPT service users who wish to give something back. During
employment as a PWP apprentice, a trainee will undergo on-the-job training at an IAPT service and attend a level 6
(equivalent to final-year undergraduate) course at a recognised university. The employer will pay a salary, while the
university fee is drawn down through an apprenticeship levy. Following a further period of on-the-job training, the
apprentice must successfully complete an assessment – after which they will enter the PWP workforce.
PWPs make a positive difference to people’s lives through brief psychological interventions. They help people in
difficulty to move forward by applying the principles of cognitive behavioural therapy (CBT), through face-to-face
meetings, by phone, online and by delivering courses.
PWP Apprenticeship procurement
Setting up PWP Apprenticeship places is a straightforward and easy-to-follow process for which there is support
readily available from knowledgeable and helpful NHS procurement hubs and local Health Education England offices.
Many large organisations and health trusts have a procurement department, and may also have experience of
administering apprenticeship schemes. IAPT services planning to offer the PWP Apprenticeship should link with these
departments which will offer support and advice on the procurement steps to be followed. If, however, your
organisation does not have a procurement department, contact your local NHS Collaborative Procurement Hub who
will assist.
Dynamic Purchasing System (DPS)
The PWP Apprenticeship should first be listed on an organisation’s dynamic purchasing system (DPS) before it can be
procured. The DPS owner will manage this aspect of the process. Template procurement documents are available at
most organisations and should be used by IAPT services and their partner universities for the apprenticeship
procurement process. Procurement advice can be sought from the four NHS Procurement Hubs listed below. Most of
these are geographically named apart from NHS Commercial Solutions which covers the South East. In certain
regions there may be other providers who can assist.
• NHS Commercial Solutions
• NHS North of England Commercial Procurement Collaborative
• Core: East of England Collaborative Procurement Hub
• NHS London Procurement Partnership
Links to DPS providers
If you do not require procurement advice but need access to a relevant DPS, the links below will provide the required
information.
• NHS Shared Business Services
• North of England Commercial Procurement Collaborative: Apprenticeships Dynamic Purchasing System
• NHS London Procurement Partnership: Apprenticeship Training Providers Dynamic Purchasing System
• NHS Commercial Solutions: Frameworks and Contracts
• NHS East of England NHS Collaborative Procurement Hub
2
Steps to follow
1. Consider collaborating with other nearby IAPT services to procure the apprenticeship: the larger the cohort, the
more attractive it will be for approved providers to submit an offer. Employers may choose to undertake this
process individually, but this may result in fewer offers being received.
2. The DPS owner will provide a suite of template documents for completion, and a user guide.
3. Once you have agreed your evaluation process, your procurement support will approach the market with your
requirements and oversee the formal procurement process.
4. Under the guidance of procurement support you will need to evaluate and score the offers. If you are working
collaboratively this evaluation will be a joint process and you will need to reach collective agreement on the
preferred bidder.
5. Award accordingly.
6. Employers who are levy payers access a Government website where they approve funding for their apprentices
and insert who the training provider is. All levy payers will know how to access the site with their account details.
7. The Education Skills Funding Agency requires that before any apprenticeship start on an approved standard, an
End-Point Assessment Organisation (EPAO) must give an in-principle commitment to deliver the assessment. The
form for this is provided as Appendix 1.
Other useful links
Skills for Health: Procurement Toolkit
Appendix 1
End Point Assessment Organisations (EPAO) in Principle (pre-registration). See pages 3 and 4.
• This guidance has been produced by NHS England and NHS Improvement working in partnership with Health
Education England, and Essex Partnership University NHS Trust.
3
Appendix 1
End Point Assessment Organisations (EPAO) in Principle (pre-registration)
The Education Skills Funding Agency (ESFA) and the Institute for Apprenticeships and Technical Education are
working to make sure that every apprentice, employer and provider who starts on a standard is aware from the start of
their programme which End-Point Assessment Organisation (EPAO) is likely to conduct the End Point Assessment
(EPA).
By completing this form, you are confirming a commitment to submit an application to the Register of End Point
Assessment Organisations (RoEPAO) for a specified standard. Any subsequent full application to the RoEPAO are
subject to approval by the ESFA. Once completed, please submit this form (pages 3 and 4 only) to
apprentice.assessment@education.gov.uk Please contact that same address with any queries.
General information
Organisation:
Contact details:
Name:
Are you currently a registered EPAO?
If yes, please provide EPAO ID:
Name of standard you are pre-registering for:
IFATE Standard code (if assigned):
Has a formal decision been made within your
organisation to deliver assessment for this
standard?
Examples of such decisions include governance approval, business case agreed, funding committed.
If yes, please provide details:
Capacity
What volume of learners would you anticipate
having the capacity to assess on this standard in a
12-month period?
What is the minimum volume of assessments you
would need to deliver on an annual basis to make
this standard financially viable?
What geographic regions will you cover?
If this standard is currently in development, how
soon after publication of the standard and
assessment plan do you plan to submit an
application to the register?
If you answered 6 months+ to the previous
question, please give approximate date:
External quality assurance
Certain standards require external recognition from other bodies.
Please indicate if your organisation is recognised
by any of the following:
Choose an item
Choose an item
Choose an item
Choose an item
4
Other information
Please tell us of any specific circumstances that
would affect your decision to offer assessment
for this standard?
Declaration
I confirm that will I submit an application to the register of end-point assessment organisations for the above
specified standard.
I also confirm that I am authorised to sign this form on behalf of my organisation.
Signature:
Title:
Date:
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Completed 15 December 2020

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