Alumni Chapel
Facility Request Form
To reserve the USAO Alumni Chapel, you must complete this form in its entirety. Your reservation is marked tentative until the
form is approved and fees are paid. See fees on page 2.
1. Basics
Today’s date _______________ Event date _________________ Event name _______________________________________
Time event begins (as published or advertised) _______________ Time building should be open for set-up __________________
Time building should be locked after event __________________ Rehearsal Date & Time _______________________________
o Security o Custodian Estimated number of guests ________________
o Outside event (not sponsored by USAO)
o USAO-sponsored event Account name ______________________________ Account number _____________________
OFFICIAL USE ONLY
Facility __________ Personnel __________ Equipment ___________
Post to web calendar _______ Billing _______ Security Dep ________
o Approved
Facilities Mgmt ____________________________________________
3. Contact Info
Booking Rep (lling out this form) ____________________________________________ Phone ______________________________
Event-day Contact (physically present at event) _____________________________________________ Phone ___________________
Payee (who pays the bill?) ____________________________________________________ Phone _____________________________
Address ______________________________________________________________________________________________________________________________
______________________________________________________________________________________________________________________________
Signature ________________________________________________________ Email __________________________________
(By signing this, I agree to abide by all University regulations, as listed on page 2 of this form. I also assume responsibility for damage to University property.)
revised 12.1.19
2. Equipment Needs Mark all that apply:
o No equipment needed
o Mic (Please choose one: one lapel, one corded, orne wireless). __________________________________________________
o Audio/Visual Technician (A/V) and Sound Technician
(Tech rehearsal required for all events that need A/V support. Technicians are available Mon.-Fri. from 8 a.m.-5 p.m.):
Scheduled time/date ___________________________________
o Preset lights for stage area
o Piano (separate application and $100 fee)
NOTICE: Technology needs are not guaranteed until you have met with the Technical Director, 405-574-1264. We require a
rehearsal on our equipment in this space if you plan to play a DVD or music on a media player.
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signature
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REGULATIONS
Please prepare and submit this form to the Ofce of Student Services,
located in Student Center 303. You may fax this form to 405-574-1220
or email to fr@usao.edu. When you submit this form, you are making a
“booking hold.” Your event is not conrmed until it is approved and fees
are paid. All blocks on the front must be lled out, and you must conrm
your facility reservation in person or by phone, 405-574-1278.
1.
2.
3.
4.
No food or drinks are allowed in the Alumni Chapel.
USAO is tobacco free, as are all state agencies. This means tobacco
in any form, including but not limited to cigarettes, cigars, pipes,
smokeless tobacco, electronic cigarettes (e-cigarettes), vaping
devices and other tobacco products are prohibited on the campus
property of USAO.
Posting decorations with tape, nails or thumb tacks to walls, doors,
draperies, blinds, pews, drapes or other surfaces is PROHIBITED
in all campus facilities.
The following items are PROHIBITED in all facilities: lighted candles,
fabric with glitter, ice sculptures, rice, bird seed, live rose petals,
glitter (in any form), confetti, smoke/fog machines, duct tape. If you
need to tape down any decorations or cords to the floor, please ask
us for a roll of theater gaff tape, which leaves no residue.
5. Under Oklahoma State statutes, rearms are not allowed anywhere
on University property.
6. The University will not be responsible for any personal equipment,
clothing, and/or other items. If an item is found, it will be retained in
Student Services. Call 405-574-1278 for lost and found.
7. All facility rental fees must be paid once reservations are approved.
This amount is non-refundable.
8. To protect campus facilities, a security deposit is required for every
event.
Capacity / Space / Use
Alumni Chapel .............................. 150 max seating
Stage is 14'4" deep. The back is narrower (16'). The steps leading up
the stage are wider (24') for arranging attendants or owers. Length of
center isle is 38 feet. There are 22 pews. Ideal for weddings, initmate
music concerts, religious services, meetings. The small lobby can be
divided for makeshift dressing rooms for the bride’s and groom’s parties.
FEES
Once your event is approved, you will be required to pay facilities fees
within seven business days or your reservation will be forfeited. Facilities
fees are paid to USAO. Catering fees are paid to Campus Dining
separately.
Alumni Chapel Rental Fee .......
....................... $200
..................................( one day plus rehearsal time)
Add $150 for A/V support. Use of concert grand piano requires
completion of a separate contract and a payment of $100.
Welcome to USAO. We are pleased to host your event. If you have questions about facilities at USAO, please call Student
Services at 405-574-1278 Monday-Friday from 8 a.m.-5 p.m.
Security deposit .............................................
$500
Charged to protect facilities. This will be refunded after the event if no damages
are incurred.
Security personnel
..................or the equivalent to the rental fee (whichever is lower)
$25/hour
If we determine that additional security is needed for your event, the number
of security personnel needed will be arranged through Student Services in
consultation with Security. The hourly rate will be charged per staff needed.
Custodial
$20/hour
If we determine that additional custodial support is needed, arrangments are
made through Student Services.
Audio Visual (A/V) technician
. . . ......
.................................
$25/hour per technician
If we determine that an A/V technician(s) is needed for your event, a two-hour
minimum applies.
Additional multimedia equipment
If the A/V needs for your event can be satis
ed easily with the equipment already
installed in this facility, and without staff support, no additional charges will apply.
However, you may be required to pay fees for the following:
Laptop rental...................................................$50
Additional mics................................................$20 each
Once the equipment has been set to meet your needs, with or without a tech
rehearsal, you may NOT adjust any settings to the preset equipment, including
your personal equipment. If settings are changed, and the equipment quits
working for your event, additional charges may be applied. Charges may
included a tech to come after hours and reset the equipment.
............................................................
........(2-hour minimum)
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