4/2014
Procedures
1. The injured employee is released to return to work by treating doctor with temporary modified work
restrictions. The employee must notify his or her supervisor and the Benefits Office immediately of
their release and provide a return to work slip outlining temporary modified work restrictions.
2. Supervisor and the Benefits Office will determine if employee can be accommodated within the
assigned temporary modified work restrictions. If an accommodation can be made, supervisor
and/or office administrator will determine appropriate work duties to be performed while on
temporary transitional duty. If an accommodation cannot be made, employee will be placed in non-
active status and provided with temporary disability benefits through third party administrator.
3. Supervisor or the Benefits Office will notify the third party administrator concerning the injured
employee’s work status as soon as possible.
4. When the employee is notified that transitional duty is available, the supervisor and the Benefits
Office will provide the employee with a Notice of Temporary Transitional Duty outlining the
requirements of the Return to Work program, which is not to exceed 90 calendar days.
5. Should the employee choose not to return to work or refuse to perform the transitional duties as
assigned, the employee is required to provide a notice from treating doctor. This notice must state
that the employee cannot perform the transitional duties as assigned or is temporary totally disabled
(TTD) from all work. Should the employee fail to provide any valid reason why he or she cannot
work, disciplinary action will be initiated. Supervisor and the Benefits Office must notify the third
party administrator that the employee is refusing to work. During this off work period, the employee
must use accrued vacation time as compensation. Industrial/Accident Leave time (Ed Code benefits)
cannot be utilized during this off work period. The employee is not eligible for temporary disability
benefits until the employee provides an appropriate notice from treating doctor.
6. The supervisor will monitor the employee while on temporary transitional duty to insure the
employee is working within the assigned work restrictions. Monitoring will continue until the
employee is released to regular duty or a maximum of 90 calendar days, whichever comes first.
7. If the employee continues with temporary modified work restrictions beyond the 90
th
calendar day,
the employee will be taken off work and placed in non-active status and provided with temporary
disability benefits through the third party administrator in coordination with Ed Code accident leave
benefits.
8. The Supervisor and the Benefits Office will keep in communication with the employee while off
work to insure that off work slips from treating doctor remain current during the leave.
