REQUIRED PAPERS AND DOCUMENTS
ORIGINALS OF THESE DOCUMENTS NEED TO BE PRESENTED WITH YOUR ORIGINAL
APPLICATION SUPPLEMENT. WE DO NOT KEEP THE ORIGINALS – THEY ARE
RETURNED TO YOU. WE NEED TO SEE THE ORIGINALS AND WILL MAKE COPIES OF
THEM FOR OUR FILES. THE APPLICATION SUPPLEMENT IS DUE 5 BUSINESS DAYS
AFTER YOUR INTERVIEW. HOWEVER, YOU ARE ENCOURAGED TO SUBMIT THE
APPLICATION SUPPLEMENT AND THE REQUIRED DOCUMENTS WHEN YOU COME FOR
YOUR TESTING OR INTERVIEW.
1. Birth Certificate or Naturalization certificate - Original only. Hospital Birth Certificates (with feet
imprints) are not acceptable. If needed, you may purchase a certified birth certificate locally at the
Hays County Clerk’s office if you were born in Texas. They are located at the Government Center
at 712 S Stagecoach Trail. NO EXCEPTIONS
roof of Education – Original high school diploma or an official sealed transcript from your high
school, GED certificate, or an official sealed transcript from a university or college indicating that
you earned a degree can be submitted. An official transcript must be in a sealed envelope from the
school. If you have attended a university or college without earning your degree, you must provide
our high school diploma or an official sealed transcript from your high school or GED certificate. If
the school will not give you the transcripts, you may have them mailed to: Human Resources, Hays
County Sheriff’s Office, 1307 Uhland Road, San Marcos, TX 78666. NO EXCEPTIONS
3. DD Form 214 - If applicable, a copy of your DD Form 214, Certificate of Discharge from the Armed
ces, for each period of military service. The DD Form 214 must be the copy that reflects
“Reentry Code.” NO EXCEPTIONS
ocial Security Card - Original only. Please note: Laminated social security cards are unlawful.
Therefore they are NOT accepted. If you have a laminated social security card you may obtain a
new card. The receipt issued by the Social Security Administration Office for the new card will
cepted. You may contact the local Social Security Administration Office at 1.866.388.8515. NO
river’s License - An original of your valid driver’s license must be submitted. NO EXCEPTIONS
LE License Card for Peace Officer or Basic Jailer License for Corrections Officer- If y
e applying for a Deputy position, an original of your TCOLE License Card must be submitted. If
you do not have your TCOLE License by the date of application, we will accept a notification letter
from TCOLE stating you have successfully passed your Texas Peace Officer Licensing exam. If
you are applying for a Correction Officer position, an original of your TCOLE Basic Jailer License
must be submitted. If you do not have a Basic Jailer License, you must be able to obtain it withi
year of being hired.
7. Personal Credit Report – You will be required to provide a personal credit report (not a credit
score). A recent personal credit report obtained within the 12 months of the date of your Applicati
ill be accepted. These can be obtained from many different websites, such a
annualcreditreport.com or creditkarma.com.
ehicle Insurance Card - Current insurance card or proof of vehicle insurance.
THESE DOCUMENTS MUST BE SUBMITTED WITHIN THE TIMEFRAME OR YOU WILL NOT
QUALIFY TO CONTINUE IN THE HIRING PROCESS.
If you have any questions, please contact Human Resources at 512.393.7838.
Revised October 2017 4