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INVITATION TO BID

Arkansas Tech University Bid No. B019046

Procurement Services

Young Building East End Tel: (479) 968-0269

203 West O Street

Russellville, Arkansas 72801-2222 Fax: (479) 968-0633

Arkansas Tech University will receive sealed bids for construction described as follows: PROVIDE ALL

LABOR, MATERIALS AND EQUIPMENT NECESSARY TO REMOVE AND REPLACE FLOORING AT

WITHERSPOON AUDITORIUM MAIN AREA TO INCLUDE COVE BASE, STAIRS, AND TWO STAGE

ROOMS.

Arkansas Tech University will receive sealed bids until 3:00 p.m. local time, May 7, 2019, in

Procurement Services; Young Building East End; 203 West O Street; Russellville, Arkansas. Bids

received after that time will not be accepted. All interested parties are invited to attend.

There shall be only one bid for the entire project. Bid shall be submitted on the form provided by the

University and shall be delivered in a clearly identified, sealed, opaque envelope.

THE OWNER RESERVES THE RIGHT TO REJECT ANY OR ALL BIDS AND WAIVE ANY

FORMALITIES.

Bona Fide Bidders may obtain documents at the ATU Procurement Services; Young Building East End;

203 West O Street; Russellville, AR on the following basis:

Prime contractor shall receive ONE free set of bid documents, and shall be responsible for any

cost of duplication of specifications/plans during all construction phases.

Act 2157 of 2005 of the Arkansas Regular Legislative Session requires that any business or person

responding to a Request for Quotation (Bid) submit their most current equal opportunity policy (EEO). The

EEO Policy form is included with this bid package. Failure to submit an EEO Policy or response may

result in rejection of your bid response.

Pursuant to Arkansas Code Annotated § 22-9-203, the University encourages all small, minority, and

women business enterprises to submit bids for capital improvements. Encouragement is also made to all

general contractors that in the event they subcontract portions of their work, consideration is given to the

identified groups.

IF THE BASE BID IS IN EXCESS OF $20,000

Bid security in the amount of 5% of the Base Bid must accompany each proposal in accordance

with the “INSTRUCTION TO BIDDERS”.

All bidders shall conform to the requirements of the Arkansas Code Annotated 17-25-101 et seq.,

Arkansas State Licensing Law for Contractors. Contractors must be licensed on the day of the bid

submittal. There shall be only one (1) bid submitted per State Contractor’s License, and each bid

received shall have the license for that bidder.

IF THE BASE BID IS IN EXCESS OF $25,000

In accordance with the Governor’s Executive Order 98-04, all bidders are herein notified that included with

this bid package is the “Contract and Grant Disclosure and Certification Form.” If the base bid exceeds

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$25,000, the successful bidder shall complete and return the disclosure form when notified and as

instructed.

Act 157 of 2007 of the Arkansas Regular Legislative Session requires that any business or person

responding to an Invitation for Bid with a total dollar value of $25,000 or more MUST CERTIFY, prior to the

award of the contract, that they do not employ or contract with any illegal immigrants. The Certification

Form is included with this bid package. Failure to certify will result in reject of bid, and no award will

be made to a vendor who has not so certified.

Invoice to: Arkansas Tech University

Accounts Payable

1505 N Boulder Ave

Russellville, AR 72801

INSTRUCTIONS TO BIDDERS

SECURING CONSTRUCTION BID DOCUMENTS

Copies of the drawing and/or specifications are on file and may be obtained from the ATU Procurement

Services; Young Building East End; 203 West O Street; Russellville, AR 72801-2222.

BID SUBMISSION

Each bid must be submitted in a sealed, opaque envelope, bearing on the outside the name of the bidder,

name and number of the project and Arkansas Contractors License Number (if applicable). Only those

bids submitted on the University’s forms and received prior to the time and date for receipt of bids will be

considered.

All blanks on the form should be filled out in ink or be typewritten. Only original ink signature shall be

acceptable. Unsigned bids shall be disqualified.

Erroneous entries shall be lined out, initialed by the bidder, and the corrected entry inserted on the bid

form.

LATE BIDS AND MODIFICATIONS TO BIDS

Oral modifications to bids and telegraphic or facsimile bids will not be considered.

Bidders may submit written modifications to their bid in writing, telegraph or facsimile at any time prior

to the expiration of the bidding time and date and shall be so worded as not to reveal the amount of the

original bid.

Telegraph or facsimile shall require written confirmation over the signature of the bidder within twenty-four

hours after the bid opening date and time.

ALTERNATIVE BIDS

Alternative bids other than those listed in the bid form shall not be considered.

BID GUARANTEE FOR BASE BIDS OVER $20,000

If the base bid is in excess of $20,000.00, each bid shall include a bid security in the amount of 5% of the

total bid offered. The bidder is required to submit a bidder’s deposit, either a cashier’s check payable to

the order of ARKANSAS TECH UNIVERSITY drawn upon a bank or trust company doing business in

Arkansas or a corporate bid bond in an amount equal to 5% of the bid.

DISCLOSURE REQUIREMENTS FOR CONTRACTS OVER $ 25,000.00

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Failure to make any disclosure required by Governor’s Executive order 98-04, or any violation of any rule,

regulation, or policy adopted pursuant to that Order, shall be a material breach of terms of this contract.

Any contractor, whether an individual or entity, who fails to make the required disclosure or who violates

any rule, regulation or policy shall be subject to all legal remedies available to the agency.

a) The contractor shall, prior to entering any agreement with any subcontractor for which the total

consideration is greater than $25,000, require the subcontractor to complete a Contract and Grant

Disclosure and Certification Form. The contractor shall ensure that any agreement, current or

future between the contractor and a subcontractor for which the total consideration is greater than

$25,000 shall contain the following statement:

Failure to make any disclosure required by Governor Executive Order 98-04, or any

violation of any rule, regulation or policy adopted pursuant to that Order, shall be a

material breach of the term of this subcontract. The party who fails to make the

required disclosure or who violates the rule, regulation, or policy shall be subject to

all legal remedies available to the contractor.

b) The contractor shall, within ten (10) days of entering into any agreement with a subcontractor,

transmit to the ATU Purchasing Department, a copy of the Contract and Grant Disclosure and

Certification Form completed and signed by the subcontractor and a statement containing the

dollar amount of the subcontractor.

c) The terms and conditions regarding the failure to disclose and conditions which constitutes

material breach of contract and rights of termination and remedies under the Executive Order

98-04 are hereby incorporated within.

PERFORMANCE & PAYMENT BOND FOR CONTRACTS OVER $20,000.00

(Arkansas Code Annotated 18-44-503, 18-44-506, 18-44-507 and Arkansas Code Annotated 22-9-401,

22-9-402, 22-9-403)

The successful bidder shall furnish a Performance and Payment bond within 10 days after receipt of the

University’s Notice of Intent to Award. Use the proper Arkansas Statutory Performance and Payment

Bond Form, provided by the University or by the Arkansas Building Authority. Failure to furnish the

required bonds may cause forfeiture of bid guarantee to the Owner as liquidated damages.

The Contractor shall furnish a “Performance and Payment Bond” in the amount equal to 100% of the

contract price as security for the faithful performance of this contract and for payment of all indebtedness

for labor and materials furnished or performed in connection with this contract. The bond shall be written

by a surety company that is qualified and is authorized to do business in the State of Arkansas. The bond

must be executed by a resident local agent who shall be entitled to the full commission paid local agents,

who is licensed by the Insurance Commissioner to represent the surety company executing said bond and

who files with said bond his Power of Attorney as his authority. The mere countersigning of a bond will not

be sufficient.

The bond shall be written in favor of Arkansas Tech University and executed. An original and two (2)

copies of the bond must be furnished, with Power of Attorney attached to each. The contractor shall file

(not record) the original with the Clerk in the Circuit Court of Pope County. The contractor is to pay all

expenses incident to the filing of the bond. The remaining two copies should be certified by the Clerk to

evidence the filing of the original and these two copies submitted to ATU Procurement Services.

SUBCONTRACTORS

All prime contractors, as a condition to perform construction work for and in the State of Arkansas, shall

use no other subcontractors when the subcontractors’ portion of the project is $20,000 or more, except

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those qualified and licensed by the Contractors Licensing Board in Mechanical (HVAC-R), Plumbing,

Electrical and Roofing/Sheet Metal.

For those bids where the listed work is $20,000 or more, the prime contractor must make a definite

decision as to which subcontractor he intends to use. The prime contractor shall place the names,

licenses of each subcontractor and indicate on the space provided on the Bid Form that the amount of the

listed work is $20,000 or more.

The prime contractor may use his own forces to do the listed work; however if the listed work is $20,000 or

more, the prime contractor must be qualified and licensed by the Arkansas Contractors Licensing Board to

perform the listed work. Once the prime contractor determines his own forces will be used, he shall place

his name, license number and indicate on the space provided on the Bid Form that the amount of listed

work is $20,000 or more.

In the event the amount of the listed work is below $20,000, the Prime Contractor shall place the names

of the person or firm performing the work and indicate on the space provided on the Form of Proposal that

the listed work is under $20,000.

Failure to complete the bid form correctly shall cause the bid to be declared non-responsive and

the bid will not receive consideration.

In the event that one (1) or more of the subcontractors named by the prime contractor in his successful bid

thereafter refuse to perform his contract or offered contract, the prime contractor may substitute another

subcontractor, after having obtained prior approval from the architect or engineer and the University.

It shall be mandatory that any subcontractors listed in (A) – (D) on the Bid Form by the prime contractor be

awarded a contract under Arkansas Code Annotated § 22-9-204. Prime Contractors who submit a bid

listing unlicensed contractors or who use unlicensed contractors on a state project or any subcontractor

not licensed by the Contractors Licensing Board who perform work on a state project are subject to a civil

penalty, after notice and hearing, of not less than $250 or more than $500 and may be suspended from

bidding on state projects.

CONTRACTOR’S INSURANCE REQUIREMENTS

The contractor shall purchase and maintain such insurance as will protect him from claims set forth that

may arise out of or result from the contractor’s operations under the contract, whether such operations be

by himself or by anyone directly or indirectly employed by any of them, or by anyone for whose acts they

may be liable;

a) Claims under Workmen’s Compensation, Disability Benefit and other similar benefit act:

b) Claims for damages because of bodily injury, occupational sickness or disease, or death of

his employees;

c) Claims for damages because of bodily injury, sickness or disease, or death of any person

other than his employees;

d) Claims for damage insured by usual personal injury liability coverage, which are sustained.

(1) by any person as a result of an offense directly or indirectly related to the employment of

such person by the Contractor, or

(2) by any person; and

e) The contractor shall provide and maintain during the term of this contract, at the contractors’

expense, Comprehensive Automobile Liability Insurance at limits no less than the statutory

requirements and it shall be shown on the certificate in per person, per accident for bodily

injury and per accident for property damages.

f) Claims under comprehensive general liability for damages because of injury to or destruction

of tangible property including loss of use resulting therefrom. Coverage for “completed

operation” shall be required under this comprehensive liability section.

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The policy shall be written by Casualty Company authorized to do business in the State of Arkansas. The

Certificate of Insurance shall show the agent’s signature, business name, address and telephone number

and must be submitted to the ATU Purchasing Department prior to the Contract Award. The certificate

shall stipulate 15 days written notice be given prior to policy coverage cancellation.

EXAMINATION OF DRAWINGS, SPECIFICATIONS, AND SITE OF WORK

Before submitting a bid, each bidder shall carefully examine the drawings, read the specifications and all

other documents and visit the site of work. (See page 12) Each bidder shall fully inform himself - prior

bidding - as to all existing conditions and limitations under which the work is to be performed, and he shall

include in his bid a sum to cover the cost of all items necessary to perform the work as set forth in the

Contract Documents. No allowance will be made to any bidder due to lack of such examination or

knowledge. The submission of a bid will be construed as evidence that the bidder has made such

examination.

INTERPRETATION OF CONTRACT DOCUMENTS PRIOR TO BIDDING

All references to the Owner shall be interpreted to mean the State of Arkansas and Arkansas Tech

University.

If any person contemplating submitting a bid is in doubt as to the true meaning of any part of the bid

documents or finds discrepancies or omissions, he may submit to the ATU Procurement Services a written

request for an interpretation or correction thereof not later than five (5) days before the bids will be

opened. Address all communications regarding the bid documents to:

Arkansas Tech University

Procurement Services

203 West O Street Email: jholloway@atu.edu

Russellville, AR 72801-2222 Fax: 479-968-0633

The person submitting the request will be responsible for its prompt delivery.

Any interpretation or correction of the bid documents will be made only by addendum and will be mailed or

delivered to each bidder of record. The University will not be responsible for any oral explanations or

interpretations of the bid documents.

All addenda issued during the bidding period will be incorporated into the resultant contract.

PROOF OF COMPETENCY OF BIDDER

Attention is called to the fact that the bidder, in signing the Bid Form, represents that he has the financial

ability and experience to carry the work through its several stages within the time specified.

A bidder whose bid is under consideration shall, upon request, promptly furnish satisfactory evidence of

his financial resources, his experience and the equipment he has available for the performance of the

contract.

TAXES

The bidder shall include in his bid ALL State Sales Tax, Social Security Taxes, State Unemployment

Insurance and all other items of like nature. It is the intent that the bid shall represent the total cost to the

University of all work included in the contract. The local tax rate is 9%.

PAYMENT TO CONTRACTOR

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The University shall make final payment within 30 days after the contract has been substantially

completed [ACA 22-9-604]. In the event the project extends beyond 30 days, periodic payments shall be

made.

Arkansas Code 19-4-1411 allows a maximum processing time for Contractor payment requests:

Five (5) working days for the University

Five (5) working days for the Department of Finance and Administration

Transmittal times are not included in processing. Failure of any of the above to complete processing

within the time allowed can result in a penalty being assessed against the responsible agency.

FINAL PAYMENT REQUEST

The contractor shall complete and submit Contractor’s Affidavit and Consent of Surety for final payment

form with final payment request. Failure to do so will result in a delay of payment.

Upon receipt of payment from the University, the contractor shall promptly pay each subcontractor for the

subcontractor’s work. The contractor shall require each subcontractor to make payments to his sub-

contractors in similar manner. Failure to promptly pay subcontractors shall be cause to call upon the

contractors payment bond for relief. Also see “Payment Withheld Item (a).

PAYMENT WITHHELD

The University may nullify the whole or any part of any Certificate for Payment previously issued, to such

extent as may be necessary in its opinion to protect the University from loss due to:

a) When periodic payments are made, ten percent (10%) will be withheld in accordance with

Arkansas Code Annotated 22-9-601 et.seq.;

b) Defective work not remedied;

c) Third party claims filed or reasonable evidence indicating problem filing to such claims;

d) Failure of the contractor make payments properly to subcontractors or for labor, materials or

equipment, also see “Final Payment Request”

e) Reasonable evidence that the work cannot be completed for the unpaid balance of the

contract sum;

f) Damage to the University or another contractor;

g) Reasonable evidence that the work will not be completed within the contract time; or

h) Persistent failure to carry out the work in accordance with the contract documents.

CHANGE ORDERS

All requests for changes, additions or deductions, shall be submitted in a complete, itemized breakdown

acceptable to the University.

If unit prices are stated in the contract, submit an itemized breakdown showing each unit price and its

quantities.

The contractor shall present an itemized accounting, together with appropriate supporting data, for the

purposes of considering additions or deductions. Supporting data shall include but is not limited to the

following:

a) costs of labor, including social security, old age and unemployment insurance, fringe

benefits required by agreement or custom, and worker or workmen’s compensation

insurance;

b) costs of materials, supplies and equipment, including cost of transportation, whether

incorporated or consumed;

c) rental costs of machinery and equipment, exclusive of hand tools, whether rented from the

contractor or others;

d) costs of premiums for all bonds and insurance, permit fees, and sales, use or similar

taxes related to the project; and

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e) additional costs of supervision and field office personnel directly attributable to the

change.

f) the value of all such additions and deductions shall then be computed as set forth in

below.

The burden of proof of cost rests upon the contractor. Contractor agrees that University’s Representative

shall have the right, at reasonable times, to inspect and audit the books and records of contractor to verify

the propriety and granting of such cost.

Compute requests for changes, either additions or deductions, as follows:

(1) For work performed by the Contractor:

Net cost of material a

State Sales Tax b

Net Placing cost c

W.C. Insurance Premium and FICA Tax d

a+b+c+d

Overhead and profit, 12% X (a+b+c+d) e

Allowable Bond Premium f

TOTAL COST a+b+c+d+e+f

(2) Credit for work omitted shall be computed as outlined in (1) “a through e” except the

contractor’s share of overhead and profit percentage is 7%.

(3) For work performed by Subcontractors:

Subcontractors shall compute their work as outlined in (1) “a through e”.

To the cost of that portion of the work (change) that is performed by the subcontractor,

the general contractor shall add an overhead and profit change of five (5%) percent plus

the allowable bond premium.

TIME FOR COMPLETION

The contractor agrees to start work within 5 days after issuance of “Notice to Proceed” and said work shall

be prosecuted regularly, diligently, and uninterruptedly to completion. No architect or engineering

observation will be furnished on legal holidays, Saturdays and Sundays and no work shall be performed

on these days except with prior written approval from the University.

LEGAL HOLIDAYS: New Year’s Day, Memorial Day, Independence Day, Labor Day,

Thanksgiving Day and Christmas Day.

No other days will be considered.

PROJECT & SITE CLEAN UP

The contractor shall, at all times, keep the premises free from accumulation of waste materials or rubbish

caused by his operation. At the completion of the work, he shall remove all his waste materials and

rubbish from and about the project as well as all his tools, construction equipment, machinery and surplus

materials, shall clean all glass surfaces and leave the work “broom-clean” or its equivalent, except as

otherwise specified.

If the contractor fails to clean up, the University may do so and the cost thereof shall be charged to the

contractor.

SUBSTITUTIONS (“OR EQUAL”

These specifications are intended to establish a minimum desired quality or performance level or other

minimum dimensions and capacities that will provide the best product available at the best price. When a

brand and/or model is designated and a bidder offers other than the designated brand and/or model, the

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other than designated brand and/or model must be listed, specifications and descriptive literature provided

and, if required, a sample made available for testing. Other than designated brands and/or models

approved as equal to designated products shall receive equal consideration.

a) When proofs of compliance for materials and equipment are requested in the technical

specifications or requested by the University, such proofs of compliance shall be furnished by

the contractor by supplying the following:

(1) Certificates of Compliance from the manufacturer

(2) Mill Certificates

(3) Testing laboratory certificates

(4) Report of actual laboratory test

b) In some cases, prior approval of materials and/or equipment must be obtained from the

University in order to obtain the desired color, size, visual appearance, etc. VERIFY this

requirement in the technical specifications.

TIE BIDS

If two or more sealed bids are equal in amount, meet specifications and are the lowest received at the bid

opening, the apparent low bidder will be determined by lot (placing the name of the tie bidders into a

container and drawing one name). The drawing shall be done by ATU personnel or another person so

designated by ATU in the presence of a witness and tie bidders. The witness shall be an employee of the

State of Arkansas. Documentation of the drawing must be included on the bid tabulation and be signed by

those present. Nothing in the above and foregoing will diminish the State’s reserved right to reject any

and all bids and to waive formalities.

ANTIDISCRIMINATION CLAUSE REQUIRED IN CONTRACTS

The contractor shall not discriminate against any employee, applicant for employment or subcontractor as

provided by law. In addition, a contractor shall be responsible for ensuring that all subcontractors comply

with all federal and state laws and regulations related to discrimination. Upon a final determination by a

court or administrative body having proper jurisdiction that the contractor has violated state or federal laws

or regulations, the University may impose a range for appropriate remedies up to and including termination

of the contract.

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BID FORM for ATU BID NO. B019046

BID OPENING LOCATION BID OPENING DATE & TIME

Arkansas Tech University Date: May 7, 2019

Procurement Services

Young Building East End Time: 3:00 p.m.

203 West O Street

Russellville, Arkansas 72801-2222

Proposal of __________________________________________________ a corporation organized and

existing under the law of the State of ___________________________________________ , or

 A partnership consisting of ________________________________________________, or

 An individual trading as ___________________________________________________

(Strike out inapplicable provisions)

This page must be signed and returned to bid.

TO: Arkansas Tech University

Procurement Services

Young Building East End

203 West O Street

Russellville, AR 72801-2222

The undersigned in compliance with your Invitation to PROVIDE ALL LABOR, MATERIALS AND

EQUIPMENT NECESSARY TO REMOVE AND REPLACE FLOORING AT WITHERSPOON

AUDITORIUM MAIN AREA TO INCLUDE COVE BASE, STAIRS, AND TWO STAGE ROOMS.

Bid to and having examined the location(s), specifications/drawings and related documents and being

familiar with all the conditions surrounding the project including the availability of labor, hereby propose to

furnish all labor, materials, supplies and equipment as described above in accordance with the bid

documents at the price stated below. This price is to cover all expenses of any nature incurred in

performing the work required under the bid documents, of which this bid is a part. In submitting this bid, it

is understood that the right is reserved by the University to reject any or all bids and to waive any

formalities.

Bidder acknowledges receipt of the following addenda: ____________________________________

Base Bid: Witherspoon Auditorium carpet and cove base

$________________________________________________________________________

BID PRICES FIRM

No bid shall be withdrawn for a period of thirty (30) days subsequent to the opening of the bids without the

consent of the University.

CONTRACT AGREEMENT AND PERFORMANCE & PAYMENT BOND:

Upon receipt of notice of the acceptance of the above base bid, the bidder will execute the formal contract/

agreement, if required, within five (5) days and deliver a Performance and Payment Bond in the amount of

100% of the accepted bid as security for faithful performance of this contract and payment of all person

performing labor, or furnishing equipment in connection with this contract.

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CONSTRUCTION PERIOD

If awarded the contract, the undersigned agrees to commence work within five (5) days of the issuance of

a “Notice to Proceed” and complete no later than June 28, 2019.

Further, the undersigned agrees to pay as liquidated damages the sum of seven-hundred fifty dollars

($750) for each day the project exceeds the above allotment of time.

INSPECTION: If awarded the contract, the undersigned agrees to allow any Federal or State inspector,

acting in their official capacity, access to the project site.

SUBSTITUTE PRODUCTS: Bidders are advised that they may bid other than specified products. If

bidder takes no exception to specifications, they will be required to furnish material and/or equipment

according to the brand names etc. as specified.

___________ Check if bidding brand(s) specified ________ Check if bidding substitute(s)

Brand(s) substituted ______________________________________________________________

Carpet: _________________________________________________________________________

Tile: ___________________________________________________________________________

_______________________________________________________________________________

RESPECTFULLY SUBMITTED,

SIGNATURE _____________________________________________________________________

(TITLE)

FIRM: _________________________________________________________________________

(PRINT OR TYPE)

BUSINESS ADDRESS: ___________________________________________________________

(PRINT OR TYPE)

CITY, STATE, ZIP: _____________________________________________________________

(PRINT OR TYPE)

FEDERAL ID NUMBER or SSN_________________________

TELEPHONE NUMBER ( ) _____________________ FAX NUMBER ( ) _________________

ARKANSAS CONTRACTOR’S LICENSE NUMBER: _______________________

DATE: ___________________

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MECHANICAL, PLUMBING, ELECTRICAL AND ROOFING WORK

All mechanical, plumbing, electrical and roofing work shall be listed regardless of qualifications, licensures

or work amount. Failure to fill out this form correctly shall cause the bid to be declared non-responsive

and the bid will NOT receive consideration.

Indicate the Name(s), License Number(s) of each entity performing the listed work and the amount:

HVAC:

Sub-Contractor: ________________________________________________________________

Is the amount of work $20,000 or over? Yes ___ No ___

If over $20,000, Arkansas Contractors License No: _____________________________________

ELECTRICAL (Indicative of wiring and illuminating fixtures):

Sub-Contractor: ________________________________________________________________

Is the amount of work $20,000 or over? Yes___ No ___

If over $20,000, Arkansas Contractors License No: _____________________________________

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SPECIFICATIONS

INSPECTION:

It is REQUIRED that all bidders view the facility. There will be a mandatory site visit, Tuesday, April 30

at 1 p.m. Failure to attend the Site Visit will result in rejection of bid.

Interested parties are to meet at Witherspoon Building East Entrance 407 West Q Russellville,

Contact: Sandy Mabry 479-264-4637.

Bidders are responsible for accurate measurements.

Examine the areas and conditions under which work of this section will be performed. Correct conditions

detrimental to the proper and timely completion of the work. Do not proceed until unsatisfactory conditions

have been corrected. Proceeding with the work will constitute acceptance of all existing conditions.

COORDINATION WITH OWNER & PRE-EXECUTION CONFERENCE:

Prior to actually beginning work, there will be a conference involving the Contractor and the University’s

representative, Sandy Mabry. The primary purpose of this conference will be to coordinate the following

issues:

a. access to the site and building

b. parking

c. scheduling work

Before any work is started at the project site, representatives of the Contractor and the University shall

inspect the interior and exterior finishes of the building. A list of any obvious flaws will be made and

signed by both representatives, who will each receive a copy. This list will also note the condition of the

lawns, sidewalks, landscaping and any roof surfaces that might be damaged by the Contractor’s

operations.

Prior to final inspection, the list will be reviewed by both representatives and any damage to the building

finishes, lawns, landscaping, sidewalks or roofs caused by the Contractor will be repaired at the

Contractor’s expense.

Bidders are cautioned that the building may be occupied during the project. The Contractor will be

expected to make a reasonable effort to keep noise to a minimum. All walkways are to be kept clear of

tools, debris, power cords, etc. to the extent feasible.

Furniture in the vicinity of the work area is to be relocated and covered with drop cloths or plastic sheets.

Floor finishes are to be protected.

At completion of the work in any area, the Contractor shall sweep up dust and debris, dust off furniture,

and return any relocated furniture to its original location.

SITE SAFETY AND SECURITY:

Contractor shall obtain temporary parking permits from the University’s Public Safety Office for each

company vehicle parked on campus during the project.

Contractor shall be required to sign out and return project area keys from the University’s representative.

No final project acceptance or payment shall be approved until all keys are returned. All exterior openings

are to be made secure at nights, on holidays and weekends.

Special Terms and Conditions:

1. Notify Sandy Mabry, (479) 264-4637 (cell), at least five (5) working days prior to

commencing the work.

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2. The Contractor will be responsible for erecting any necessary barricades adjacent to or

around the work area.

3. The Contractor, at all time, shall keep the premise free from unnecessary accumulation

of waste materials or rubbish.

4. All quantities are approximate, the Contractor is responsible for own measurements

and quantities.

ATTACHMENTS:

SCOPE OF WORK

SPECIFICATIONS

Construction Documents

SECTION TITLE

Division One

01010 General Requirements

Division Nine

096800 Carpet Tiles

Scope of Work

The intent of this bid is for the purchase, removal and replacement of commercial carpet

tiles and the Rubber Cove Base and all finishing accessories, including, but not limited to furniture

moves/relocations, floor preparation to accept to product and supervision. The replacement areas

will be the entire auditorium and 2 back stage rooms.

Provide all material, labor, tools, equipment and plant necessary to perform the following

work. Contractor shall be responsible for providing his own measurements, quantities, and any

materials not listed to complete the contract. Clean up and haul off debris. All flooring must be

protected where designated during construction of new project. All pathways must be protected to

and from work area to include elevators.

1. Use only qualified journeyman for the construction of this job. In acceptance or rejection

of work, no allowance will be made for lack of skill on the part of the journeyman.

2. Deliver materials at job site in original unopened containers with labels intact and legible

at time of use. Store only approved materials at job site. Deliver materials to the job site

72 hours in advance of installation. Due to this area being a public area, all materials

must be delivered at a time of day that does not conflict with the operation of the

building/residence.

3. Do not dispose of waste on ATU property.

4. Ensure all materials are environmentally safe.

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5. Ensure all on-site personnel directly involved in performing the Work shall comply with

standards of Arkansas Tech University.

6. Products:

a. Modular Carpet:

1. Manufacturer: Mannington Carpet Mills

2. Pattern/Style: Cricut Modular, Horizontal Brick Ashlar

3. Color: Reformat 14408 quick ship

4. Backing: Infinity Modular

5. Installation Method: Quarter-Turn

b. Cove Base:

i. Rubber Cove Base

1. Manufacturer: Johnsonite

2. Style: Traditional Wall Base DC-XX

3. Color: Black/brown

4. Height & Thickness: 4 inch typical height; 1/8 inch thick

5. Length: rolls

7. Carpentry:

a. Doors: cut all doors to fit new flooring height.

8. Execution:

a. Demolition and Installation

i. Demolition: Removal of (1) layer of existing flooring

ii. Installation: Per manufacturer’s recommendations

b. Expansion Joints:

i. Use a carbide tipped scraping head to remove all adhesive

ii. All saw, cut and control joints are to be cut, cleaned, and vacuumed out and

have all existing obsolete white/gypsum patch and debris removed.

iii. All joints are to then be grinded with a cup grinder to level joints.

iv. Joints are to fill back with Ardex Feather finish.

v. After patching to acceptable levelness, the floor is to be sanded where patch

to ensure a smooth finish ready to receive new flooring.

c. Accessories:

i. Transition strips to be approved by ATU.

ii. Sub-Floor Filler: Ardex Feather Finish, Cementous Base Rate; Moisture

Emission Rate

9. Cleaning: Clean all installed work with vacuum and clean all debris.

10. Protect work and materials of other trades.

11. Remove exposed piping, valves, meters, equipment, supports and foundation of

disconnected and abandoned utilities.

12. If hazardous materials are discovered during removal operations,

stop work and notify ATU, Sande Mabry.

General Notes:

Page 15 of 17

1. Start date will be scheduled after the receipt of Purchase Order and

scheduled with ATU, Sande Mabry. Completion date not later than June 28.

Project completed as soon as Purchase order is received. This job cannot

start until Purchase Order has been received by the contractor and Sande

Mabry.

2. All work to comply with accepted industry standards.

3. Changes of work, materials, labor must be approved by ATU, Sande Mabry.

4. All subcontractors will be registered with ATU, Sande Mabry.

5. Daily Reports: contractor shall supply ATU, Sande Mabry, with daily reports by

phone or email.

6. All work performed before 7AM and after 4PM must be prior approved. Facility has

special hours and should accommodate work schedules.

7. All work must be pre-arranged with Sande Mabry.

8. Keep construction area free and clean of debris which may accumulate during

execution of work.

9. Parking: contractor name must be on all vehicles. Place name of company with a

phone contact on sheet of paper and place in the dash of vehicle at all times. DO

NOT BLOCK SIDEWALKS OR PARK ON GRASSY AREAS. VEHICLES WILL

BE TOWED AT CONTRACTOR’S EXPENSE.

10. UNLOADING: Contractor can unload on the east side for easy delivery. They

must also get a temporary parking pass to be on campus at ATU Office of

Public Safety.

11. Successful bidder must provide a certificate of insurance for automobile, general

liability and workers compensation.

12. This is an area of on-going business. Contractors must have all journeymen

conduct themselves in a professional manner at all times.

13. Dress code: shirts and pants worn at all time, no shorts allowed.

14. Materials can be brought in early and late if need be to avoid day-time business.

15. Name Tags: contractor to supply photo ID name tags for all personnel on campus

at all times.

16. No Smoking: ATU is a no-smoking/tobacco campus.

17. Keys: ATU will provide a contractor entrance.

Arkansas Tech University is a Tobacco Free Campus.

The use of tobacco products

is prohibited anywhere on Arkansas Tech Property.

Page 16 of 17

ARKANSAS TECH UNIVERSITY

Purchasing Department

203 West O Street

Russellville, AR 72801-2222

Act 2157 of 2005 of the Arkansas Regular Legislative Session requires that any business or person

responding to a Request for Quotation (Bid) submit their most current Equal Employment Opportunity policy

(EEO Policy).

Although bidders are encouraged to have a viable equal opportunity policy, a written response stating that

the bidder does not have an EEO Policy will be considered that bidder’s response and will comply with the

requirement of Act 2157.

Submitting your EEO Policy is a one-time requirement. The Arkansas Tech University Purchasing

Department will maintain a file of the EEO Policies or written responses received.

This is a mandatory requirement when submitting a bid response. Failure to submit an EEO Policy

or response may result in rejection of your bid.

If you have any questions, please call the Procurement Services at 479-968-0269.

Thank you.

Jessica Holloway, APO

************************************************************************************************************

TO BE COMPLETED BY BUSINESS OR PERSON SUBMITTING BID RESPONSE

________ EEO Policy attached

________ EEO Policy previously submitted to ATU Purchasing Department

________ EEO Policy is not available

_________________________________________

Name of Company or Person

__________________________________________

Signature

__________________________________________

Name (printed or typed)

__________________________________________

Title

__________________________________________

Date

click to sign

signature

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Page 17 of 17

ARKANSAS TECH UNIVERSITY

Procurement Services

203 West O Street

Russellville, AR 72801-2222

Tel: 479-968-0269

Fax: 479-968-0633

Act 157 of 2007 of the Arkansas Regular Legislative Session requires that any business or person responding to a

Request for Proposal (RFP) for professional services, technical and general services or any category of construction

in which the total dollar value is $25,000 or greater certify, prior to the award of the contract, that they do not employ

or contract with any illegal immigrants. Bidders are to certify online at:

https://www.ark.org/dfa/immigrant/index.php/user/login

This is a mandatory requirement. Failure to certify may result in rejection of your proposal, and no award will

be made to a vendor who has not so certified. If you have any questions, please contact the Purchasing

Department.

Thank you.

Jessica Holloway, APO

*********************************************************************************************************

TO BE COMPLETED BY BUSINESS OR PERSON SUBMITTING RESPONSE:

Please check the appropriate statement below:

_______ We have certified on-line that we do not employ or contract with any

illegal immigrants

Date on-line certification completed: ________________________________

_______ We have NOT certified on-line at this time, and we understand that

no contract can awarded to our firm until we have done so.

Reason for non-certification: ______________________________________

Name of Company

Mailing Address

City, State & Zip

Signature

Name & Title

(printed or typed)

Date

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