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Research Corporation
of the University of Hawai’i
Human Resources Department
Page 1 of 11
New Hire Reference Guide (updated: 4/18, 7/19)
)
Welcome to the Research Corporation of the University of Hawai‘i (RCUH). We are happy that you have chosen to work
for RCUH and hope that you will find your experience with us both challenging and rewarding.
This New Hire Reference Guide has been created as a supplement to the New Hire Orientation (NHO) training videos (Part
1 & Part 2), which you are required to complete in order to successfully pass your New Hire Probation Period. At the
conclusion of NHO, please be sure to complete the Certificate of Awareness and Understanding Form and return it to
RCUH Human Resources immediately.
Should you have any questions or need further assistance at any time during your employment, please do not hesitate to
contact us at the numbers listed below. We will be happy to assist you. Best wishes to you as you begin your
employment as an RCUH employee.
Sincerely,
Nelson M. Sakamoto
Director of Human Resources
HUMAN RESOURCES SECTIONS
CONTACT INFORMATION
RCUH Human Resources: General Inquiries
(808) 956-3100
Policy Matters, EEO/Sexual Harassment
Complaints, Workplace Violence, Training
(808) 956-3100
Employee Benefits, Time Off/Leaves/Disability
(808) 956-2326
Payroll, Paychecks, Direct Deposit, Time Reports
(808) 956-7624
Immigration/Work Authorization
(808) 956-0871
Employee Self-Service
(808) 956-8376
* This Reference Guide should not be construed as a statement of policy or procedure. It is also not intended to be an Employee Handbook and does
not create a contract between you and the RCUH, University of Hawai‘i, or any other agency, program, or individual. All RCUH employees are state,
non-civil service employees subject to the policies and procedures of the RCUH. Your continued employment is dependent upon program/operational
needs, satisfactory work performance, availability of funds, and compliance with applicable Federal/State Laws. You are encouraged to review the
Human Resources Policies and Procedures; which will provide you with additional details, eligibility requirements, procedures, deadlines, and other
important information. Please be advised that RCUH may change or delete any policy, practice, procedure, benefit or guideline at any time, with or
without notice.
RCUH HUMAN RESOURCES
DEPARTMENT
Contact Information:
1601 East-West Road
Burns Hall
4
th
Floor, Makai Wing,
Honolulu, Hawai‘i 96848
Website: www.rcuh.com
Email: rcuhhr@rcuh.com
Phone: (808) 956-3100
Fax: (808) 956-9423
Equal Opportunities Employer –
Minorities/Women/Disability/
Veteran
Research Corporation
of the University of Hawai’i
Human Resources Department
Page 2 of 11
New Hire Reference Guide (updated: 4/18, 7/19)
)
RCUH GENERAL POLICIES
Topic & Reference
Description
Employee Self Service (ESS),
Reporting of Changes & Corrections
of Employee’s Personal Records
(see Policy 3.290)
All RCUH employees
You will receive an email from RCUH containing your ESS User ID and Password. The
ESS provides centralized access to information and documents important to RCUH
employees. Once you log in to ESS, you will have direct access to: human resources
announcements and forms, pay statements, compensation history, benefits summary
and your job description. ESS allows you to update personal records, federal and state
tax withholdings, and apply for open vacancies, etc. via the internet in a secured
setting. It is your responsibility to keep your personal data updated at all times.
NOTE: There is a “black-out” period each pay period (i.e., semi-monthly) due to payroll
processing. During this black-out period, you will only be able to “view” your personal
information. Updates/changes can be made once the black-out is lifted. See the
Personnel Action Deadline schedule on ESS under the Recruitment and Employment tab
for black-out periods.
Payroll & Certification
(see Policy 3.810)
All RCUH employees
You must complete the Employee Time/Leave Certification Form (Time Sheet) or
authorized equivalent in order to be paid. Check with your supervisor for the deadlines
established by your project. Accurate time reporting is mandatory and falsification of
time reported may lead to disciplinary actions, including termination of employment.
Payroll is processed on a semi-monthly basis with two pay periods each month (1st-
15
th
and 16
th
-end-of-month). Pay Days are the 7th and 22nd of each month. When the
7th or 22nd falls on a weekend or holiday, pay day is the preceding business day. All
paychecks will be directly deposited into your bank account. You may view/print your
pay statements via ESS.
NOTE: Pay statements are ONLY available via ESS; no paper statements will be issued.
Employee Communication
(see www.rcuh.com)
All RCUH employees
Information pertaining to your employment will be posted on the RCUH website, which
can be found in the “News” section of our home page. Urgent notices may be sent to
you via e-mail using your primary email address on file in ESS so please ensure that
your contact information is current.
UH Alert Emergency Notification
System
All RCUH employees
Sign up via www.hawaii.edu/alert
The UH system emergency notification system alerts the university community in the
event of a natural, health, or civil emergency.
Probationary Period
(see Policy 3.264)
Regular-Status
You will remain on a new hire/job probationary status for the first twelve (12) months
from date of hire. This is a formal evaluation period when you must demonstrate your
ability to perform the duties and responsibilities of your job in a satisfactory manner or
better. During this time, you are at-will and may be terminated at any time without a
statement or reason.
Research Corporation
of the University of Hawai’i
Human Resources Department
Page 3 of 11
New Hire Reference Guide (updated: 4/18, 7/19)
)
Topic & Reference
Description
Leave Benefits
(see page 7)
If time-off is needed, submit your request to your supervisor. If you are sick, you must
contact your supervisor no later than one (1) hour after your scheduled start time. If
you are absent for five (5) or more consecutive work days due to illness, a doctor's note is
required.
Dual Employment
(see Policy 3.250)
All RCUH employees
All RCUH employees (regardless of status or category) must disclose their dual
appointment between the University of Hawai‘i and RCUH, or concurrent appointment
with another government agency, or other employer doing business with his/her project.
An RCUH Dual Employment Form must be completed and submitted to RCUH Human
Resources at least seven (7) days prior to the commencement of the dual appointment.
It is the employee’s responsibility to notify RCUH of any changes to their Dual
Employment arrangement. RCUH reserves the right to deny any dual or concurrent
appointment.
Employment of Relatives & Other
Close Relationships
(see Policy 3.255)
All RCUH employees
Any employee who has relatives and/or others with whom they have close
relationships that have an affiliation with the program in which they are employed
shall disclose the relationship to RCUH Human Resources as soon as practicable at any
time during employment by completing the Employment of Relatives and Other Close
Relationships Form. The relationship must not inhibit or adversely affect the fair and
equitable treatment of the other employees of the project.
12-Month/Needs-Based
Performance Evaluations
(see Policy 3.410)
Regular-Status
Your Principal Investigator will complete a 12-Month/Needs-Based Performance
Evaluation for you each year; which provides a means to evaluate, document, and
apprise employees of their overall job performance for a designated period of time.
Additional evaluations may be conducted since appraisals are a continuous process.
Work Schedule, Work Week and
Work Hours
(see Policy 3.262)
All RCUH employees
Your Principal Investigator establishes your work schedule, therefore, check with your
supervisor to ensure that you are meeting the project’s scheduling/attendance
requirements. All work schedules must be compliant with the Fair Labor Standards Act
(FLSA).
Research Corporation
of the University of Hawai’i
Human Resources Department
Page 4 of 11
New Hire Reference Guide (updated: 4/18, 7/19)
)
RCUH EMPLOYEE BENEFITS
The following table provides an overview of the benefits available to eligible employees. You may need to submit required RCUH
and/or vendor forms in order to receive certain benefits. Therefore, it is important to reference the entire policy on the RCUH
website for the most recent version of the forms required for each type of benefit.
Type of Benefits &
Eligibility Requirements
Description
Effective Date
of Coverage
Health Plans*
(see Policy 3.520)
Regular-Status, 50-100% FTE
RCUH offers several health care options including medical (includes
prescription drug and vision riders) and dental coverage. Health Plans
are offered through HMSA and Kaiser. Dental coverage is available
through Hawaii Dental Service (HDS).
Worldwide Coverage:
HMSA: If you elect the Comprehensive Medical plan,
Comprehensive Medical Basic plan, or the Preferred Provider plan,
the Blue Card Worldwide program is available when you travel/live
abroad. Refer to the Blue Card Worldwide brochure or visit the Blue
Card website for more information. However, if you elect the
Health Plan Hawaii Basic or Health Plan Hawaii Plus plan,
worldwide coverage is only available outside of Hawaii in
emergency or urgent care situations.
Kaiser: If you elect either Kaiser Plan, worldwide coverage is only
available outside of Hawai‘i in emergency or urgent care
situations. Refer to the Kaiser Visiting Member Brochure for more
information.
HDS: If you elect HDS, worldwide coverage is available outside of
Hawai‘i. Worldwide participating dentists include dentists within
the Delta Dental Plans Association. You can locate a Delta Dental
dentist at www.deltadental.com (Click on “Dentists”, then “Find a
Dentist.” Choose the Network Selection: Delta Dental Premier, then
type in your address or zip code).
NOTE: If you reside out of state and/or are traveling, you should review
the RCUH Health Plans policy in detail to ensure that you choose the right
plan and/or are prepared before you leave on travel.
If your health insurance is cancelled (e.g., termination of employment,
decrease in FTE), you may be offered continuation of coverage under
COBRA. This will allow you (and your dependents if eligible) to continue
your health coverage at 102% of the premium under RCUH’s group rates
for 18-36 months.
If hired between 1
st
-
20
th
of the month,
coverage begins 1st of
the following month.
If hired after the 20th,
coverage begins the 1st
of the 2nd month.
Note: Coverage ends at
the end of the month
of ineligibility (e.g.,
termination of
employment, FTE
reduction below 50%,
Leave of Absence
without pay, etc.).
Research Corporation
of the University of Hawai’i
Human Resources Department
Page 5 of 11
New Hire Reference Guide (updated: 4/18, 7/19)
)
Type of Benefits &
Eligibility Requirements
Description
Effective Date
of Coverage
Flexible Spending Account*
(see Policy 3.530)
Regular-Status, 50-100% FTE
Allows you to deduct money on a pretax basis to pay for certain medical
and dependent care expenses. Deductions lower your taxable income,
which reduces money paid on federal, state, and Social Security taxes.
1. Healthcare Expense Reimbursement Account= IRS-eligible
medical, dental,
drug, and vision expenses for you and your
dependents that your health plan(s) do not cover.
2. Dependent Care Reimbursement Account= Expenses include
IRS-eligible childcare services, including preschool and after
school care and/or care of someone, child or adult, who is
physically or mentally incapacitated and who is dependent upon
you.
NOTE: This is a use it or lose it plan meaning you will forfeit all unspent
monies at the end of the plan year (i.e. June 30). You have up to ninety
(90) days to submit reimbursement for services incurred on or before June
30.
Refer to page 10 – Flexible Spending Account Overview for additional information.
Coverage begins the
1st day of the month
following date of hire.
Pre-tax Transportation Benefit
(see Policy 3.530A)
Regular-Status, 50-100% FTE
Allows you to set aside a portion of your salary and allocate it towards
qualified transportation expenses such as parking and transit (e.g. bus
passes), on a pre-tax basis.
Refer to page 10 – Flexible Spending Account Overview for additional information.
Coverage effective
date is determined by
your hire date and the
type of Transportation
selected.
Group Retirement Annuity
(see Policy 3.560)
Regular-Status, 50-100% FTE
RCUH provides a non-contributory, defined contribution retirement
benefit through TIAA. Your project will contribute 10% of your earned
base salary (fully employer-paid) to your GRA each pay period, and all
contributions are immediately 100% vested.
After 1 year AND
1,000 hours of service
as a Regular- status
employee. Both
conditions must be
met at 1 year service
date.
Supplemental Retirement
Annuity (SRA)
(see Policy 3.560)
Regular-Status, 50-100% FTE
The voluntary Supplemental Retirement Annuity (SRA) plan will allow you
to make tax deferred contributions to a TIAA Retirement account based on
a specified dollar amount or percentage amount of base salary per pay
period as allowed by the Internal Revenue Service for the applicable
calendar year. An SRA account may be established immediately upon hire
(no waiting period).
1st pay period
following receipt of a
completed enrollment
form.
Group Life Insurance
(see Policy 3.540)
Regular-Status, 75-100% FTE
Offers your beneficiary (ies) important financial protection in the event of
your death. The benefit provides for (2) times your annual salary not to
exceed $600,000.
Coverage begins 1st of
the month following
date of hire.
Group Long-Term Care
Insurance (LTCI)*
(see Policy 3.545)
Regular-Status, 75-100% FTE
Provides you and your family with assistance in meeting the financial
impact of an extended illness, injury, or your advancing age.
Supplemental Long-Term Care Insurance (SLTCI) is also available if you
would like to increase your LTC level coverage.
Coverage begins 1st of
the month following
date of hire.
Research Corporation
of the University of Hawai’i
Human Resources Department
Page 6 of 11
New Hire Reference Guide (updated: 4/18, 7/19)
)
* Open Enrollment (OE): Open enrollment normally begins in May of each year with changes/new enrollment effective on July 1
st
. During OE,
you can add dependents, make changes to your plans, or enroll in health insurance if you previously waived coverage. New monthly premium
rates and any changes to plans are also announced during this time. Please be on the lookout for this important announcement and note the
pertinent deadlines as open enrollment occurs once annually.
Type of Benefits &
Eligibility Requirements
Description
Effective Date
of Coverage
Employee Assistance Program
(EAP)
(see Policy 3.570)
Regular-Status, 75-100% FTE
EAP is available as a benefit under the LTDI policy. Services include legal
and financial counseling, including up to three (3) face-to-face
assessment and counseling sessions.
Coverage begins 1
st
of
the month following
date of hire.
Workers’ Compensation
(see Policy 3.580)
All RCUH employees
Provides benefits if you become ill or injured on the job (see Chapter
386, Hawai‘i Revised Statutes). If you get injured on the job you must
notify your supervisor immediately and ensure your supervisor fills out
a Supervisor’s Report of Industrial Injury Report within twenty-four (24)
hours of the incident occurring. You must also submit any medical
certifications to your Principal Investigator/Designee.
Coverage is available
from date of hire.
Tuition Expense Reimbursement
(see Policy 3.460)
Regular-Status, 100% FTE
RCUH encourages professional development through education by
reimbursing eligible employees for job related courses. Reimbursements
are limited to the Resident Tuition Rate of the University of Hawai‘i at
Manoa. Reimbursements are limited to the cost of three (3) credits per
academic semester, or nine (9) credits per calendar year.
NOTE: This is a first come, first serve benefit since there is a limited
amount of funding allocated towards this benefit.
Employees may apply
after completing one
year of continuous
service in good
standing.
DELL Employee Purchase Plan
All RCUH employees
You and your family members are eligible to receive discount prices and
special offers for Dell computer hardware/software products using the
Employee Purchase Plan. Go to http://www.dell.com/rcuh. Your member ID
is US69864576.
Upon hire.
UH-RCUH Faculty/Staff ID Card
(see Policy 3.610)
All RCUH employees
You may obtain a UH Faculty/ Staff Identification Card which will provide
you certain benefits and privileges offered by the University of Hawai‘I
(e.g., access to libraries, access to Warrior Recreation Center)
Upon hire.
Service Award Program
(see Policy 3.440)
Regular-Status
RCUH recognizes eligible Regular employees for their dedicated years
of service.
After ten (10) years of
service and every five
(5) years thereafter
Outstanding Employee of the
Year
(see Policy 3.450)
Regular-Status
This program encourages, recognizes, and rewards employees who
have made demonstrable, significant and outstanding contributions.
You must be nominated by your Principal Investigator.
See policy for details
Long-Term Disability Insurance
(LTDI)
(see Policy 3.570)
Regular-Status, 75-100% FTE
Provides partial income to assist you if you are disabled for 90 days or
more because of an illness or injury. This benefit pays 60% of your pre-
disability earnings not to exceed $15,000 per month.
Coverage begins 1
st
of
the month following
date of hire.
Research Corporation
of the University of Hawai’i
Human Resources Department
Page 7 of 11
New Hire Reference Guide (updated: 4/18, 7/19)
)
RCUH EMPLOYEE LEAVE BENEFITS
This is a brief summary of RCUH’s Leave Benefits. Please refer to the full policy on www.rcuh.com for details. Policies may be subject
to change with or without notice. Please email RCUH Benefits (rcuh_benefits@rcuh.com) if you have any questions.
Most leaves must be requested and approved by your supervisor. Therefore, it is important that you find out what your project's work
schedule, attendance and call-in procedures are. Failure to return to work upon completion of an authorized leave may result in your
termination of employment. Consequently, it is important that you contact your supervisor when there are changes to your leave
dates. For certain types of leaves, supporting documentation may need to be submitted in order to get compensated.
Leave Benefit & Eligibility
Requirements
Description
Holidays, Holiday Pay and
Administrative Leave
(see Policy 3.344)
Regular-Status
The RCUH observes all holidays observed by the University of Hawai‘i and Hawai‘i State
agencies. You have thirteen (13) paid holidays per year or 14 days on a general election year.
Holiday pay is based on your FTE.
Vacation Leave
(see Policy 3.620)
Regular-Status,
50-100% FTE
You accrue twenty-one (21) days of vacation per year at your FTE. You can start using your
vacation on the first day of the following pay period in which hours are earned.
Vacation Plan A – You cannot carry forward more than ten (10) workdays of vacation in a
calendar year.
Vacation Plan B – You cannot carry forward more than fifteen (15) workdays of vacation in a
calendar year. The maximum accumulation shall not exceed forty-five (45) workdays.
NOTE: All vacation hours exceeding the maximum carry-over of their applicable vacation
plan will be forfeited on December 31
st
of the calendar year.
Sick Leave
(see Policy 3.640)
Regular-Status,
50-100% FTE
You can accrue to a maximum of twenty-one (21) days of sick leave per year based on a 100%
FTE status. You can start using your sick leave on the first day of the following pay period in
which hours are earned. You can carry over your sick leave hours from the prior calendar year
without forfeiting. Accumulated sick leave can be partially paid out upon termination if
eligible. Eligibility criteria includes: (1) 10 or more continuous years of service with RCUH as
a Regular-Status employee, (2) accumulated 60 days of sick leave at termination, and (3) is
45.33 years old or older on the date of termination (refer to policy).
Leave of Absence Without Pay
(see Policy 3.650)
Regular-Status
All vacation hours must be exhausted prior to going on leave without pay. The leave period
(including paid and unpaid time) shall not exceed a period of six (6) months.
NOTE: Your benefits will be terminated if you do not have enough earnings to cover your
health insurance premium(s).
Leave of Absence Without Pay
(see Victims Leave Addendum
to Policy 3.650)
Regular-Status, at least six (6)
months of continuous service
Under the Hawai‘i “Victims Protection” Law, you may be provided up to thirty (30) days of
unpaid leave and/or other reasonable accommodations if you are victim of domestic or
sexual violence (barring any undue hardship for the program to provide such
accommodations)
Research Corporation
of the University of Hawai’i
Human Resources Department
Page 8 of 11
New Hire Reference Guide (updated: 4/18, 7/19)
)
Leave Benefit & Eligibility
Requirements
Description
Family Leave
(see Policy 3.660)
Allows time off (up to four (4) weeks under Hawai‘i Family Leave Law or up to twelve (12)
weeks under Family and Medical Leave Act) for certain Family-related reasons (i.e. the birth
or adoption of a child, to family member with a serious health condition, due to your own
serious health condition or to take Military Family Leave because of a qualifying exigency, or
to care for a covered service member). You must submit an RCUH Family Leave request no
later than thirty (30) days before commencing leave if foreseeable. If not foreseeable, you
need to inform RCUH immediately.
Bereavement Leave
(see Policy 3.670)
Regular-Status
Allows for paid time off to attend to the affairs relating to the loss of an immediate family
member. It allows for paid administrative leave of up to three (3) days.
Jury Duty Leave
(see Policy 3.672)
Regular-Status
Allows for paid time off taken from work when you are summoned to jury duty.
Military Leave
(see Policy 3.674)
Regular-Status
Allows for leave and paid time off to participate in active duty or training in the Armed Forces
(up to ten (10) working days or eighty (80) hours depending on the employee’s FTE).
Blood Donation Leave
(see Policy 3.676)
Regular-Status
Allows for paid time off to donate blood to the Blood Bank of Hawai‘i (not to exceed two (2)
hours) provided that your Principal Investigator or authorized designee approves the leave in
advance, and is contingent upon operational requirements and the work schedule
determined by the Principal Investigator or authorized designee.
Administrative Leave for
Parent-Teacher Conference
(see Policy 3.678)
Regular-Status
Allows for paid time off to attend a pre-scheduled parent-teacher conference for your
child(ren) in grades K through 12 (not to exceed two (2) hours) and shall be allowed for up
to two (2) conferences per child during a single calendar year (January through December).
Research Corporation
of the University of Hawai’i
Human Resources Department
Page 9 of 11
New Hire Reference Guide (updated: 4/18, 7/19)
)
RCUH WORKPLACE SAFETY AND SECURITY POLICIES
EEO/Sexual Harassment:
You are entitled, by law, to receive equal employment opportunity without regard to race, color, religion, sex, sexual
orientation, national origin, ancestry, age, disability, genetic information, arrest and court record, marital status, or status
as a disabled veteran or veteran of the Vietnam era. You are also entitled to a workplace environment in which you can
work with security, dignity, and freedom from sexual harassment. You must attend this mandatory training at least
once every two (2) years. See 3.110 RCUH Equal Employment Opportunity and 3.120 Sexual Harassment.
Safety & Accident Prevention:
You are required to follow established safety procedures while on duty for work, therefore, be sure to be familiar with
your project’s specific safety policies relating to the use of required safety equipment(s) and safe work practices. You must
report any work-related illness/injuries to the Principal Investigator/designee immediately after their occurrence. See 3.930
RCUH Safety and Accident-Prevention Program.
Controlled Substances are Prohibited:
The unlawful manufacture, distribution, dispensation, possession, and/or use of controlled substances or the unlawful
possession, use, or distribution of alcohol in the workplace is prohibited. Reporting to duty under the influence of any
controlled substance is also prohibited. See 3.470 RCUH Drug-Free Workplace and 3.930B Addendum: Controlled
Substance Prevention.
Violence in the Workplace is Prohibited:
We maintain a zero tolerance for violence in the workplace. This includes physically harming another, shoving, pushing,
harassment, verbal, written or physical intimidation, coercion, brandishing weapons, threats or talk of violence, and
horseplay. See 3.930A Addendum: Workplace Violence Prevention.
Electronic Communications:
Electronic media/services provided by the project are considered the “property of the project.” As such, the primary
purpose of its use should be to facilitate and support the business of the project. There are no rights to privacy and
you should not assume electronic communications are totally private. See 3.480 RCUH Electronic Communications.
If you suspect any violations of law, policy or regulation, experience any adverse/retaliatory action for reporting, attempting
to report, or participating in an official investigation, or believe that your supervisor/co-worker has acted improperly, illegally
or in a manner otherwise inconsistent with their job duties and responsibilities, you are encouraged to report this to the
RCUH Director of Human Resources at (808) 956-3100. RCUH prohibits any form of adverse action or retaliation against
employees reporting violations to a regulatory agency and/or the RCUH Human Resources Department.
Research Corporation
of the University of Hawai’i
Human Resources Department
Page 10 of 11
New Hire Reference Guide (updated: 4/18, 7/19)
)
FLEXIBLE SPENDING ACCOUNT OVERVIEW
Healthcare FSA
Dependent Care FSA
Transit & Parking
Annual Limit (per IRS)*
$2,700
$5,000 or $2,500 if
married and filing
separately
$3,180 (maximum of
$265/month)
Frequency of Deductions
Semi-monthly (every pay
period)
Semi-monthly (every pay
period)
Monthly
Reimbursements
NBS debit card or Manual
(email, fax, mail, online,
mobile app)
Manual (email, fax, mail,
online, mobile app)
Manual (email, fax, mail,
online, mobile app)
Availability of funds
Total amount committed for
the plan year available on
July 1 (or upon
establishment of new
account for new hires)
As contributions are
received
As contributions are
received
Funds subject to
forfeiture at the end of
plan year?
Yes. Use or lose.
Yes. Use or lose.
No. Funds roll over to the
next plan year.
Are mid-year changes to
contribution amount
allowable?
Changes only allowed
during open enrollment or if
change is consistent with a
Family Status Change event
using RCUH Form B-5F.
Allowed if change is
consistent with qualifying
event using RCUH Form B-
5F.
Allowed at any time but
must be at least thirty (30)
days prior to the
requested effective date
of change/cancellation
using RCUH Form B-5F.
Do I need to renew my
election annually?
Yes. Your elections must be
renewed each plan year
during open enrollment
using RCUH Form OEB-5F.
Yes. Your elections must
be renewed each plan
year during open
enrollment using RCUH
Form OEB-5F.
No. Your election will
remain the same unless
you submit a change on
RCUH Form OEB-5F.
*Amounts listed for tax year 2019. Maximum limits are subject to change by the IRS every tax year.
Research Corporation
of the University of Hawai’i
Human Resources Department
Page 11 of 11
New Hire Reference Guide (updated: 4/18, 7/19)
)
RCUH NEW HIRE ORIENTATION FOR REGULAR-STATUS EMPLOYEES
CERTIFICATE OF AWARENESS AND UNDERSTANDING
IMPORTANT: Please complete, sign, and return to RCUH Human Resources Immediately upon viewing of the New Hire
Orientation video.
This is to certify that I am now aware of the benefits offered to me by the RCUH and various RCUH policies including, but
not limited to the following:
Employee Self Service & Reporting Changes to Personal Data
Probationary Period
Work Schedules
Dual Employment & Employment of Relatives/Other Close Relationships
Performance Evaluations
Health Insurance and General Notice of COBRA Continuation of Coverage Rights
Flexible Spending Plan & Transportation Benefits
Retirement (Group and Supplemental)
Workers’ Compensation, Life, Long Term-Disability & Long-Term Care Insurance
Tuition Expense Reimbursement, Employee ID Cards and Employee Recognition Programs
Holidays, Vacation and Sick Leave, Family Leave (Federal Family and Medical Leave Act and Hawai‘i Family
Leave Law), Bereavement Leave, Jury Duty Leave, Military Leave, Administrative Leave for Blood
Donation, Parent-Teacher Conference Leave, Victims Protection Leave & various leaves with/without pay
Payroll & Certification
Equal Employment Opportunity and Sexual Harassment
Reporting Employment Related Complaints
Safety & Accident Prevention, Controlled Substance/Drug-Free Workplace, Violence in the Workplace
Hawai‘i Revised Status Chapter 84 Standards of Conduct, Electronic Communications
The New Hire Reference Guide is not intended to be an Employee Handbook and does not create a contract between you
and the RCUH, University of Hawai‘i or any other agency, program or individual. The RCUH may change or delete any
policy, practice, procedure, benefit or guideline at any time, with or without notice. I understand that failure to follow and
adhere to RCUH policies and procedures at any time during my employment may result in disciplinary action including and
up to termination of employment.
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Employee’s Name (Printed)
_____________________________________________ ____________________
Employee’s Signature Date
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Welcome to the Research Corporation of the University (Research Corporation of University of Hawaii)

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Completed 29 July 2020

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