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Patient Financial Assistance Policy
ii) Affiliates:
(1) North Carolina Baptist Hospital
(2) Lexington Medical Center
(3) Davie Medical Center
(4) High Point Medical Center
(5) Wilkes Medical Center
(6) Cornerstone Physicians
(7) Wake Forest Emergency Providers
(8) Wake Forest University Health Sciences Faculty/Physicians
(9) Wake Forest University Health Sciences Fellows
d) WFBMC's Patient Financial Assistance Policy consists of the following components:
i) Financial Assistance Oversight Committee
ii) Program Budget Process
iii) Eligibility Criteria
iv)
Method for Applying for Financial Assistance
v)
Basis for Calculating Amounts Charged to Patients
vi) Financial Assistance Discounts
vii) Policy Publication Measures to Make Widely Available
e) Responsible Department/Party/Parties:
i) Policy Owner: EVP & CFO, President, Health System, and SVP- Clinical
Operations & Patient Financial Services
ii) Procedure: Corporate Revenue Cycle, Clinical Operations
iii) Supervision: Corporate Revenue Cycle
iv) Implementation: Corporate Revenue Cycle, Clinical Operations
v) Departments Affected: Corporate Revenue Cycle, Clinical Operations, Managed Care
2) Definitions: For purposes of this Policy, the following terms and definitions apply:
a)
AGB Percentage: A percentage of gross charges that a hospital facility uses under 26
C.F.R. §1.501(r)-5(b)(3) to determine the AGB for any emergency and other medically
necessary care it provides to a FAP-eligible individual.
b) All-Hospital Plain Language Summary: A written statement that notifies an individual that
WFBMC offers financial assistance under the FAP for inpatient and outpatient hospital
services and contains the information required to be included in such statement under the
FAP for all WFBMC facilities. See Addendum H
c) Amounts Generally Billed (AGB): Amounts generally billed for emergency and other
medically necessary care to individuals who have insurance covering such care determined
in accordance with 26 C.F.R. §1.501(r)-5(b).
d)
Application Period: The period during which WFBMC must accept and process an
application for financial assistance under the FAP. The Application Period begins
on the date the care is provided and ends on the 240
th
day after WFBMC provides the
first post-discharge billing statement for the care.
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Patient Financial Assistance Policy
e) Charge Description Master (CDM): a list of services/procedures, room accommodations,
supplies, drugs/biologics, and/or radiopharmaceuticals that may be billed to a patient
registered as an inpatient or outpatient on a claim.
f) Charity Care: Also known as financial assistance.
g) Elective Services: Services that, in the opinion of the treating physician, may be reasonably
delayed to permit the physician scheduling choices without unfavorably affecting any
clinical outcome. These services are not covered under this FAP.
h) Emergency Medical Condition: A medical condition manifesting itself by acute symptoms
of sufficient severity (including severe acute pain) such that the absence of immediate
medical attention could reasonably be expected to result in placing the health of the
individual (or, with respect to a pregnant woman, the health of the woman or her unborn
child) in serious jeopardy, serious impairment to bodily functions, or serious dysfunction of
any bodily organ or part, or with respect to pregnant woman who is having contractions that
there is inadequate time to effect a safe transfer to another hospital before delivery, or that
the transfer may pose a threat to the health or safety of the woman or her unborn child (42
U.S.C. §1395dd).
i)
Extraordinary Collection Actions (ECA): Actions taken by a hospital facility against an
individual related to obtaining payment of a bill for care covered under the hospital
facility's FAP that require a legal or judicial process or involve selling an individual's
debt to another party or reporting adverse information about the individual to consumer
credit reporting agencies or credit bureaus or deferring, denying or requiring payment
before providing medically necessary care due to prior non-payment.
j) FAP Eligible Individual: A Responsible Individual eligible for financial assistance under
the FAP without regard to whether the individual has applied for financial assistance, i.e.:
charity care.
k) Financial Assistance: Services provided to a patient with no insurance or other third party
funding source or Responsible Individual who does not have the financial ability to pay for
emergent and medically necessary care. Financial assistance is not provided for elective
services. Financial assistance is available to patients who are North Carolina residents who
meet family income and eligibility requirements as defined in this policy (Addendum C1).
For those patients who apply for financial assistance before receiving medical care, the
WFBMC FAP will apply to a single diagnosis, condition or ailment; and all emergency and
medically necessary and related subsequent care for a period of three months from the
initial date of service for which financial assistance is requested provided the applicant
continues to qualify for financial assistance during that period. For those patients who apply
for financial assistance after receiving medical care, charity assistance may be offered for
those services requested on the charity application and which are within the application
period. For care extending beyond 3 months, eligible patients must reapply for financial
assistance.
l)
Financial Assistance Oversight Committee (FAOC): Operational committee
responsible for establishing, reviewing, implementing and monitoring application of the
WFBMC FAP.
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Patient Financial Assistance Policy
m) Financial Assistance Policy (FAP): The WFBMC Financial Assistance Program for Patient
Liability/Self Pay Policy, which includes eligibility criteria for financial assistance, the
basis for calculating charges, the method for applying the policy and the measures to
publicize the policy.
n) Financial Clearance: Confirmed arrangement for reimbursement of services based on
insurance verification, securing a pre-certification, authorization or referral and patient
liability resolution, and/or enrollment in a funding source including but not limited to
Medicaid, COBRA, an Exchange plan, or confirmed eligibility for financial assistance.
o) Gross Charges: The full list price of services and supplies as listed in WFBMC’s Charge
Description Master (CDM).
p) Guarantor: A person or entity that agrees to be responsible for his/her debt or performance
under a contract or another's debt or performance under a contract, if the other fails to pay
or perform.
q) Hospital Specific Plain Language Summary: A written statement that notifies a Responsible
Individual that WFBMC offers financial assistance under the FAP for inpatient and
outpatient hospital services provided at the WFBMC location from which the patient
received services.
r) Household: The responsible party and their dependents under 18 years of age.
s) Household Income: The modified adjusted gross income of you, your spouse (if filing
jointly), and any dependents who are required to file a tax return. Modified adjusted gross
income is the adjusted gross income from tax return plus any excludible foreign earned
income and tax-exempt interest received during the taxable year. Sources of income
including but not limited to: Gross salary and wages, self- employment income, interest and
dividends, real estate, rentals and leases, social security, alimony, child support, VA
pension, settlement income, bonds, tax annuities, unemployment, disability payments, and
public assistance.
t) Medical Indigence: The condition in which individuals are financially unable to access
adequate medical care without depriving themselves and their dependents of food, clothing,
shelter, and other essentials of living.
u) Medically Necessary Care: Emergent and urgent non-elective medical care, defined as a
services that, in the opinion of a treating physician, are critically and urgently necessary and
therefore cannot be safely and reasonably postponed without endangering the health and
well-being of the patient.
v) Non-Elective Services:
i) Non-emergent services: Those services other than emergency and medically
necessary care. See elective services.
ii) Emergent services: Services for a patient whose condition is such that the delay
in treatment may result in death or permanent impairment of the individual’s
health. Typically, patients may present through the Emergency Department,
Labor and Delivery or as an emergency in the office.
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Patient Financial Assistance Policy
w) Notification Period: The period during which WFBMC must notify a Responsible
Individual about its FAP in order to have made reasonable efforts to determine whether the
Responsible Individual is eligible under the FAP. The Notification Period begins on the
first date care is provided to the patient and ends after 120 days after WFBMC provided the
individual with the first post-discharge billing statement for the care.
x) Policy: As defined in the Policy on Creating and Amending Policy, a statement of principle
that is developed for the purpose of guiding decisions and activities related to governance,
administration, or management of care, treatment, services or other activities of WFBMC.
A policy may help to ensure compliance with applicable laws and regulations, promote one
or more of the missions of WFBMC, contain guidelines for governance, and set parameters
within which faculty, staff, students, visitors and others are expected to operate.
y) Reservation of Right to Seek Reimbursement of Charges from Third Parties: In the
event that any first or third party payor is liable for any portion of an Uninsured Patient’s
bill, WFBMC will seek full reimbursement of all charges incurred by the patient at the
Hospital’s Usual and Customary Charges from such first or third party payors, including
situations governed by the provisions of N.C.G.S. Section 135-48.37, et seq. (or the
analogous provisions of the laws of other states as applicable) despite any financial
assistance granted pursuant to this policy.
z) Responsible Individual: An individual person (non-corporate or other entity) that includes
the patient, guarantor, and any other individual person legally responsible for paying for
medical services provided to patient at WFBMC.
aa) Service Area: Physical addresses within zip codes bound by or intersecting one of
the nineteen North Carolina counties WFBMC has defined as its service area (See
Addendum B -Service Area Zip Codes).
bb) Single Patient Account: A report or description of a single event or visit
cc) Substantially-Related Entity (SRE): a hospital facility treated as a partnership in which
WFBMC or an affiliate owns greater than 35% capital or profits or is a general
partner/managing member or in which WFBMC has sufficient control over the hospital
operations.
dd) Tax return filing threshold: the minimum amount of gross income an individual of your
age and with your filing status must make to be required to file a tax return.
ee) Underinsured Patient: A patient whose health insurance plan will not cover a specific
service or procedure at any hospital or healthcare facility, or if the patient has exhausted
their medical or pharmacy benefit for a specified time period.
ff) Uninsured Patient: A patient that presents for health care services without any type of
health insurance or sponsorship (government or privately-funded).
gg) Usual and Customary Charges: The rates for services covered under this FAP that are filed
annually with the North Carolina Department of Health and Human Services or other
applicable state agency/third party. If rates are not required to be filed annually with any
state agency by the relevant Hospital, then the Usual and Customary Charges will be the
rates for Covered Services as set forth in the Charge Description Master (CDM) or
applicable price schedule at the time the Covered Services are rendered.
Page 6
Patient Financial Assistance Policy
hh) WFBMC: Wake Forest University Baptist Medical Center and all affiliated organizations
including Wake Forest University Health Sciences (WFUHS), North Carolina Baptist
Hospital (NCBH), all on-site subsidiaries as well as those off-site governed by WFBMC
policies and procedures.
3) Policy Guidelines:
a) Control and Reporting Mechanisms
i)
Financial Assistance Oversight Committee (FAOC)
(1)
It is the Policy of WFBMC to establish and maintain a FAOC for the purpose
of establishing, reviewing, implementing, and monitoring application of the
WFBMC FAP.
(2) The FAOC will meet no less than annually to review the FAP and be staffed by:
(a)
Vice President Corporate Revenue Cycle
(b)
Vice President Faith and Health Ministries
(c)
Director of Cash Posting & Customer Service
(d)
Assistant Vice President Registration & Financial Clearance
(e)
Director of Outpatient Registration
(f)
Director of Operations -Downtown Health Plaza
(g)
Director of Strategic Planning - Community Health Needs Assessment
(h)
Director of Tax Services
(i)
NCBH Center Community Representative
(j)
Lexington Medical Center Community Representative
(k)
Davie Medical Center Community Representative
(l)
High Point Medical Center Community Representative
(m)
Wilkes Medical Center Community Representative
b) FAP Eligibility Criteria
i.
WFBMC will provide financial assistance under this policy in the form of discounts
from Gross Charges to Responsible Individuals who meet eligibility criteria as follows:
(1)
The patient must be uninsured or have no other third party funding source or
Guarantor.
(2)
Services for which discounts apply must be emergent and medically necessary care.
Category 2 and 3 services noted in the Financial Assistance Exceptions Table are
examples of services which are generally not discounted under the FAP
(Addendum G).
(3)
Patient must be a valid resident within a zip code bounded by or intersecting one
of the nineteen counties defined as WFBMC's Service Area. Proof of residence
in these counties can be verified according to Addendum C1. Any resident may
apply for financial assistance and will be considered without regard to race,
ethnicity, gender, sexual orientation, nationality, citizenship status or religious
preference.
Page 7
Patient Financial Assistance Policy
(4)
If household income is
300% of federal poverty level, patient must first enroll
in all other primary payer programs for which patient is eligible and must assign
benefits to WFBMC.
(5)
Enrollment with a primary payer is not required if the policy premium associated
with the enrollment will result in Medical Indigence.
(6)
If household income is > 300% of federal poverty level, patient is not eligible
for financial assistance under this FAP. The federal poverty guidelines used to
determine financial eligibility is established annually by the U.S. Department of
Health and Human Services. For families/households with more than 8 persons,
add $4,320 for each additional person.
ii.
WFBMC reserves the right to reverse any discount adjustments provided under the
FAP if WFBMC learns that that the information provided during the determination
process was false or misleading, or if WFBMC later learns of a funding or payment
source that was or becomes available to pay for the relevant medical services.
4) Basis for Calculating Amounts Charged to Patients:
a) Certain requirements include:
i)
WFBMC will charge Responsible Individuals meeting FAP eligibility criteria an
amount not to exceed Amounts Generally Billed (AGB) to patients covered by
Medicare or private health insurance for emergency or other medically necessary
care and less than gross charges for all other medical care covered under this
policy.
ii)
WFBMC annually calculates the AGB percentage under the look-back method
using claims allowed by private insurers and Medicare fee-for-service over the
immediately preceding year. These claims are multiplied by the associated gross
charges for the same time period to yield the AGB percentage.
iii)
WFBMC calculates Amounts Generally Billed for emergency and other medically
necessary care provided to FAP eligible patients by multiplying the gross charges
for the care provided by the AGB percentage.
iv) WFBMC will begin applying the AGB percentage by the 120
th
day after the 12-month
period used to calculate the percentage.
5)
Methods for Applying for Financial Assistance:
a) Prospective Application
i)
It is the Policy of WFBMC to employ a pre-service financial clearance process
prior to approval and delivery of all services other than Emergency Medical
Care or screening exams in the hospitals' emergency departments to determine
if an Emergency Medical Condition exists.
ii) In conjunction with the WFBMC pre-service financial clearance process, WFBMC
Page 8
Patient Financial Assistance Policy
pre-registration staff will screen all Responsible Individuals seeking non-emergent
services to determine the ability to pay their liability for the requested services
(Addendum A). For balances less than $2,000, a WFBH Financial Questionnaire
form can be completed. Responsible individuals may obtain a financial application
by contacting WFMBC Financial Counseling at (336) 716-0681, online at
http://www.wakehealth.edu/Financial-Assistance.htm
, or by visiting WFBMC
Cashier offices located within each hospital location. Applications can be returned
at WFBMC Cashier offices located at within hospital location, by facsimile at (336)
716-4660 or by mailing to Wake Forest Baptist Medical Center, Attn: Financial
Counseling, Medical Center Boulevard, Winston-Salem, NC 27157.
b) Retrospective Application
i)
It is the Policy of WFBMC to comply fully with all obligations imposed by the
Emergency Medical Treatment and Active Labor Act ("EMTALA") and related
regulations including but not limited to providing services without regard to a
patient's ability to pay (and without the necessity of any pre-treatment financial
screening) the provision of a medical screening exam to any patient who comes
to a WFBMC Emergency Department and requests an examination or treatment
for a medical condition, including active labor, and the provision of either
stabilizing treatment or an appropriate transfer for patients with Emergency
Medical Conditions.
ii) Without regard to a patient's ability to pay and without requirement of a pre•
admission financial screening or clearance, WFBH will provide to any patient who
requests services for an Emergency Medical Condition the full range of medically
necessary services required to stabilize such condition that are routinely provided by
WFBMC to other patients. For purposes of this procedure, the definition of
"Emergency Medical Conditions" shall be as provided by 42 U.S.C. §1395dd.
iii)
Patients who are provided services pursuant to paragraph (i) and (ii) above, are
referred to Customer Service on a post-admission basis for determination of FAP
eligibility.
Responsible individuals may obtain a financial application by
contacting WFBMC Customer Service at (336) 716-3988, online at
http://www.wakehealth.edu/Financial-Assistance.htm
, or by visiting WFBMC
Cashier offices located within each hospital location. Applications can be returned
at WFBMC Cashier offices located within each hospital location, by facsimile at
(336) 713-4808 or by mailing to Wake Forest Baptist Medical Center, Attn:
Financial Assistance, 100 Kimel Forest Drive, Winston-Salem, NC 27103.
iv)
In the process of determining FAP eligibility, no actions are to be taken by
WFMBC staff to discourage individuals from seeking emergency medical care
or otherwise interfere with the provision of emergency medical care.
c) Presumptive Application
i)
It is the Policy of WFBMC to avoid billing and Extraordinary Collections
Actions (ECAs) against any individual who would otherwise be FAP eligible.
It is the Policy of WFBMC to use commercially available financial profiling and
credit scoring technologies to presumptively screen Responsible Individuals to
determine eligibility for WFBMC's financial assistance discounts under its FAP
Page 9
Patient Financial Assistance Policy
before ECAs are initiated. Patients determined by these technologies likely to
have household income of 300% or less than the FPL will be granted a 100%
financial assistance discount.
i
i) If the FAP presumptive eligibility screening process provides reasonable indications
that the individual would otherwise be FAP eligible had the individual actuall
y
applied for FAP, WFBMC will accept these findings and presumptively award FAP
eligibility consistent with the Financial Assistance Discounts under the FAP.
d)
Billing and Collections
i)
It is the Policy of WFBMC to not engage in ECAs against a Responsible
Individual before making reasonable efforts, as defined under federal regulation,
to determine whether the individual is FAP eligible.
ii) WFBMC reserves the right to employ ECAs against individuals deemed not FAP
eligible after reasonable efforts have been made to determine FAP eligibility.
iii)
Refer to WFBMC Policy 03-002-104 Billing and Collections for a complete
description of WFBMC patient billing and collections policies. Copies may be
obtained at the following web address:
http://www.wakehealth.edu/Insurance-and-Billing/Billing-Policies-and-
Procedures/
di)
Financial Assistance Discounts
i) It is the Policy of WFBMC that no FAP eligible individual will be charged more for
emergency care or other Medically Necessary Care than AGB.
ii) The financial assistance discount available to FAP-eligible individuals under this
FAP will be 100%.
iii) WFBMC reserves the right to reverse any discount adjustments provided under the
FAP if WFBMC learns that that the information provided during the determination
process was false or misleading, or if WFBMC later learns of a funding or payment
source that was or becomes available to pay for the relevant medical services.
1)
Please refer to AGB calculations online at:
http://www.wakehealth.edu/Financial-Assistance.htm
6) Policy Publication Measures to Make Widely Available:
a)
It is the policy of WFBMC that members of the public may obtain a free written copy
(
in English, Spanish, and any other language as required under federal law a
nd
r
egulation) of:
1) The WFBMC FAP;
2) FAP Application; and
3) Plain Language Summary of the FA
P:
Page 10
Patient Financial Assistance Policy
(1)
Online at:
http://www.wakehealth.edu/Insurance-and-Billing/Financial-
Assistance-
Policy.htm
(2)
Request to:
F
inancial Assistance
Wake Forest University Baptist Medical Center
100 Kimel Forest Drive
Winston Salem, NC 27103
(3)
In public locations of the hospital, including the emergency
department, admissions area or the cashier locations at:
1.
North Carolina Baptist Hospital (336) 716-0681
2.
Lexington Medical Center (336) 716-0681
3.
Davie Medical Center (336) 716-0681
4.
Wilkes Medical Center (336) (336) 716-0681
5.
High Point Medical Center: (336) 878-6000
b) WFBMC will take measures to inform patients and visitors and to make available to
the public information about its financial assistance policy by
1)
Notifying and informing patients about the FAP during intake and discharge by
offering a paper copy of the Plain Language Summary of the FAP;
2)
Placing a conspicuous written notice on the billing statement;
3)
Placing conspicuous public displays in the hospital with signs and brochures;
a
nd
4)
Providing via information sheets and pamphlets in the emergency department
and other local public agencies and non-profits that serve the needs of th
e
c
ommunities low income population.
7) R
eview/Revision/Implementation:
a) Review Cycle: This policy shall be reviewed by the EVP & CFO, President of Health
S
ystem, and SVP of Clinical Operations & Patient Financial Services every three years from
the recorded effective date.
b) O
ffice of Record: After authorization, WFBMC’s Legal Department shall house this policy
in a policy database and shall be the office of record for this policy
8) R
elated Policies:
a. 03-002-007 Appropriation of Baptist Benevolent Funds
b. 03
-200-102 Pre-Service Financial Clearance
c. 03-200-104 Billing and Collections
d. 03-200-0006 Patient Liability/Self-Pay Discount Policy
9) Governing Law or Regulations:
a) Internal Revenue Code, Section 501 (26 U.S.C. § 501) and the regulations thereunder.
Page 11
Patient Financial Assistance Policy
10) Attachments:
a. Addendum A: Community Benefit/Statement of Income Application
b. Addendum A1: WFBH Financial Questionnair
e
c. A
ddendum B: Service Area Zip Codes
d. Addendum C: North Carolina Residency Declaration
e. Addendum D: Amounts Generally Billed Calculation
f. Addendum E: Non-hospital facility providers covered under FAP
g. Addendum F: Approval Authority
h. Addendum G: Exclusions
i. Addendum H: Financial Assistance Summary
FOR INTERNAL USE ONLY
Today’s Date: ________________________________________________________________ Date Referred: _________________________
Referred By:__________________________________________________________________ Ins: ___________________________________
Guarantor #(s): ___________________________________________________________ MRN #: _______________________________
Admit/Discharge Date(s): ______________________________________________________________________________________________
Diagnosis: ___________________________________________________________________________________________________________
Procedure: ___________________________________________________________________________________________________________
Est. Charges: __________________________ Est. Pt. Bal.: __________________________ Est. Length Of Disability: ________________________
Patient Information:
Patient Name: ________________________________________________ DOB: _________________________________
Social Security Number: _______________________________________________ County of Residence: _____________________
Mailing Address:______________________________________________ Ci ty: ________________________________ State: ____ Zip: _______
Physical Address: _____________________________________________ Ci ty: ________________________________ State: ____ Zip: _______
Home # ________________________________ Work # _______________________________ Cell # ____________________________________
Is the patient a U.S. citizen? _______________ If no, is the patient a legal resident? ___________________
Immediate Family Members Living in the Home (Younger than age 18 or a full-time student):
Relationship: _________________ Name: ______________________ DOB: ________________________ SSN: _________________________
Relationship: _________________ Name: ______________________ DOB: ________________________ SSN: _________________________
Relationship: _________________ Name: ______________________ DOB: ________________________ SSN: _________________________
Relationship: _________________ Name: ______________________ DOB: ________________________ SSN: _________________________
Relationship: _________________ Name: ______________________ DOB: ________________________ SSN: _________________________
Relationship: _________________ Name: ______________________ DOB: ________________________ SSN: _________________________
Employment Information for Patient/Parent/Legal Guardian/Spouse
Employer: __________________________________________________ How Long at Current Employer: ________________________________
Employee: __________________________________________________ Relationship to Patient: ________________________________________
Hourly Wage: _______________________________________________ Hours Worked per Week: ______________________________________
How Often Paid: _____________________________________________ Monthly Gross Pay: ___________________________________________
Date Last Worked: ___________________________________________ Income While Out of Work: ___________________________________
(If currently unemployed)
Employment Information for Patient/Parent/Legal Guardian/ Spouse
Employer: __________________________________________________ How Long at Current Employer: ________________________________
Employee: __________________________________________________ Relationship to Patient: ________________________________________
Hourly Wage: _______________________________________________ Hours Worked per Week: ______________________________________
How Often Paid: _____________________________________________ Monthly Gross Pay: ___________________________________________
Date Last Worked: ___________________________________________ Income While Out of Work: ___________________________________
Additional Income:
Type: ________________________ Monthly Amt.: ________________ Received by: _________________ Date Began: ___________________
Type: ________________________ Monthly Amt.: ________________ Received by: _________________ Date Began: ___________________
By my signature below, I certify that the above information is an accurate and complete statement of my current financial position, and I give my permission to
verify this information. Wake Forest Baptist Health reserves the right to reverse a discount previously recorded if it is determined that additional third-
party payer resources were available or the information provided was false.
Date:______________________________________________________
Signed by:
Relationship to
Patient: _____________________________________
Patient Financial Assistance Application
Addendum A
Current Accessible Trust Fund
Public Assistance
WFBH Financial Questionnaire
Addendum A1
Patient Medical Record #:_____________________ Balance: ________________
HAR(s) #: _________________________________________________________
WFBH FINANCIAL QUESTIONNAIRE
I attest that the information provided below is true and complete. I understand that any false or misleading information I have
provided may result in ineligibility for any adjustments, discounts or charity care. I also understand that WFBH may check
property values, credit history, among additional information, to verify provided information. Any adjustments, discounts or
charity care will not be approved if any of the information provided in this document are shown to be inaccurate.
Patient Name Telephone Number ________________________
_____________________________________________________________________________________________________
First Middle Last
_______________________
Date of Birth (mm/dd/yyyy)
Home Address (no PO Box):
______________________________________________________________________________________________________
Street City State Zip
Patient Signature Date
Guarantor Name Please Print Guarantor Signature
Question One: How many people are in your household? (This includes spouse, children in the home-under the age of 18 and any
children-under the age of 18 living outside the home that you are responsible for financially).
Number of people in the household
Question Two: What is your gross income per year? $______________
If married, what is your spouse gross income per year? $______________
Question Three:
Do you or your spouse own a home? Yes No Do either of you own land? Yes No
Question Four:
Have you or the patient applied for Medicaid in the past 3 months? Yes No
If no, please explain
___________________________________________________________
Question Five: Are you or the patient receiving SSD or SSI income? Yes No
If yes, please provide date began ________________ and amount $________________
Office Use Only
Application Taken By: Date:
_________________________________________ ______________________________________
WFBH's Community Benefit-- 19 County Service Area Addendum B
County
Zip
City
County
Zip
City
County
Zip
City
Alexander
28636
Hiddenite
Catawba
28601
Hickory
Forsyth, cont.
27104
Winston Salem
28678
Stony Point
28602
Hickory
27105
Winston Salem
28681
Taylorsville
28603
Hickory
27106
Winston Salem
Alleghany
28663
Piney Creek
28609
Catawba
27107
Winston Salem
28644
Laurel Springs
28610
Claremont
27108
Winston Salem
28675
Sparta
28613
Conover
27109
Winston Salem
28623
Ennice
28650
Maiden
27110
Winston Salem
28627
Glade Valley
28658
Newton
27111
Winston Salem
28668
Roaring Gap
28673
Sherrills Ford
27113
Winston Salem
Ashe
28643
Lansing
28682
Terrell
27114
Winston Salem
28615
Creston
Davidson
27239
Denton
27115
Winston Salem
28693
Warrensville
27292
Lexington
27116
Winston Salem
28684
Todd
27293
Lexington
27117
Winston Salem
28694
West Jefferson
27294
Lexington
27120
Winston Salem
28626
Fleetwood
27295
Lexington
27127
Winston Salem
28629
Glendale Springs
29299
Linwood
27130
Winston Salem
28640
Jefferson
27351
Southmont
27150
Winston Salem
28672
Scottville
27360
Thomasville
27152
Winston Salem
28617
Crumpler
27361
Thomasville
27155
Winston Salem
28631
Grassy Creek
27373
Wallburg
27157
Winston Salem
Burke
28612
Connelly Springs
27374
Welcome
27198
Winston Salem
28619
Drexel
Davie
27006
Advance
27199
Winston Salem
28628
Glen Alpine
27014
Cooleemee
Guilford
27284
Kernersville
28637
Hildebran
27028
Mocksville
27285
Kernersville
28641
Jonas Ridge
Forsyth
27009
Belews Creek
27214
Browns Summit
28647
Linville Falls
27010
Bethania
27233
Climax
28655
Morganton
27012
Clemmons
27235
Colfax
28666
Icard
27023
Lewisville
27249
Gibsonville
28671
Rutherford College
27040
Pfafftown
27260
High Point
28680
Morganton
27045
Rural Hall
27261
High Point
28690
Valdese
27050
Tobaccoville
27262
High Point
Caldwell
28611
Collettsville
27051
Walkertown
27263
High Point
28630
Granite Falls
27094
Rural Hall
27264
High Point
28633
Lenoir
27098
Rural Hall
27265
High Point
28638
Hudson
27099
Rural Hall
27282
Jamestown
28645
Lenoir
27101
Winston Salem
27283
Julian
28661
Collettsville
27102
Winston Salem
27301
MC Leansville
28667
Rhodhiss
27103
Winston Salem
27310
Oak Ridge
North Carolina
County
Zip
City
County
Zip
City
County
Zip
City
Guilford, cont.
27313
Pleasant Garden
Iredell
28010
Barium Springs
Rowan
27013
Cleveland
27342
Sedalia
28115
Mooresville
27054
Woodleaf
27357
Stokesdale
28117
Mooresville
28023
China Grove
27358
Summerfield
28123
Mount Mourne
28039
East Spencer
27377
Whitsett
28166
Troutman
28041
Faith
27401
Greensboro
28625
Statesville
28071
Gold Hill
27402
Greensboro
28634
Harmony
28072
Granite Quarry
27403
Greensboro
28660
Olin
28088
Landis
27404
Greensboro
28677
Statesville
28125
Mount Ulla
27405
Greensboro
28687
Statesville
28138
Rockwell
27406
Greensboro
28688
Turnersburg
28144
Salisbury
27407
Greensboro
28689
Union Grove
28145
Salisbury
27408
Greensboro
28699
Scotts
28146
Salisbury
27409
Greensboro
Randolph
27203
Asheboro
28147
Salisbury
27410
Greensboro
27204
Asheboro
28159
Spencer
27411
Greensboro
27205
Asheboro
Stokes
27016
Danbury
27412
Greensboro
27230
Cedar Falls
27019
Germanton
27413
Greensboro
27248
Franklinville
27021
King
27415
Greensboro
27298
Liberty
27022
Lawsonville
27416
Greensboro
27316
Ramseur
27042
Pine Hall
27417
Greensboro
27317
Randleman
27043
Pinnacle
27419
Greensboro
27341
Seagrove
27046
Sandy Ridge
27420
Greensboro
27350
Sophia
27052
Walnut Cove
27425
Greensboro
27355
Staley
27427
Greensboro
27370
Trinity
27429
Greensboro
Rockingham
27025
Madison
27435
Greensboro
27027
Mayodan
27438
Greensboro
27048
Stoneville
27455
Greensboro
27288
Eden
27495
Greensboro
27289
Eden
27497
Greensboro
27320
Reidsville
27498
Greensboro
27323
Reidsville
27499
Greensboro
27326
Ruffin
27375
Wentworth
North Carolina
County
Zip
City
County
Zip
City
Surry
27007 Ararat
Yadkin
27011 Boonville
27017
Dobson
27018
East Bend
27024
Lowgap
27020
Hamptonville
27030
Mount Airy
27055
Yadkinville
27031
White Plains
28642
Jonesville
27041
Pilot Mountain
27047
Siloam
27049
Toast
27053
Westfield
28621
Elkin
28676
State Road
Watauga
28605
Blowing Rock
28607
Boone
28608
Boone
28618
Deep Gap
28679
Sugar Grove
28691
Valle Crucis
28692
Vilas
28698
Zionville
Wilkes
28606
Boomer
28624
Ferguson
28635
Hays
28649
MC Grady
28651
Millers Creek
28654
Moravian Falls
28656
North Wilkesboro
28659
North Wilkesboro
28665
Purlear
28669
Roaring River
28670
Ronda
28683
Thurmond
28685
Traphill
28697
Wilkesboro
Addendum C:
North Carolina Residency Declaration
This form is used to verify that, ______________________________________, is a
(Applicant(s) Name)
resident of North Carolina and resides at
__________________________________________________
(Physical Address)
I have personal knowledge that the above-named:
___ Intends to live in North Carolina permanently
___ Intends to remain in North Carolina for an indefinite period of time
___ Entered North Carolina in order to seek employment
___ Entered North Carolina with a job commitment
I hereby declare that the above information is true and accurate:
(Signature)
(Relationship)
(Date)
____________________________________
____________________________________
____________________________________
(Address)
____________________________________
(Phone Number)
click to sign
signature
click to edit
Appendix C1—English
Proof of Residency for Charity Care
NC Residency In order to be considered a North Carolina state resident and to be charity care
eligible, an individual must be domiciled in North Carolina with the intention to remain here
permanently or for an indefinite period or show that he entered North Carolina to seek employment
or with a job commitment. A person is domiciled in North Carolina if North Carolina is their fixed,
established, or permanent place of residence with the intention to remain there permanently or for an
indefinite period.
REQUIREMENT: To verify residency, two documents from two of the categories below need to be
provided. This means a document or proof must be from two of the little letters below. Example: An
item from c and f would be acceptable. Two documents in b are not acceptable. Applicant or the
applicant’s legal spouse, showing a North Carolina address.
a) A valid North Carolina drivers’ license or other identification card issued by the North Carolina Division
of Motor Vehicles
b) A current North Carolina rent, lease, or mortgage payment receipt, two bank statements, or current
utility bill in the name of the applicant or the applicant’s legal spouse, showing a North Carolina
address.
c) A current North Carolina motor vehicle registration in the applicant’s name and showing the applicant’s
current North Carolina address.
d) A document verifying that the applicant is employed in North Carolina.
e) One or more documents proving that the applicant’s home in the applicant’s prior state of residence
has ended, such as closing of a bank account, termination of employment, or sale of a home.
f) The tax records of the applicant or the applicant’s legal spouse, showing a current North Carolina
address.
g) A document showing that the applicant has registered with a public or private employment service in
North Carolina.
h) A document showing that the applicant has enrolled his children in a public or private school or a child
care facility located in North Carolina.
i) A document showing that the applicant is receiving public assistance (such as Food Stamps) or other
services which require proof of residence in North Carolina. Work First and Energy Assistance do not
currently require proof of NC residency.
j) Records from a health department or other health care provider located in North Carolina which shows
the applicant’s current North Carolina address.
k) A written declaration from an individual who has a social, family, or economic relationship with the
applicant, and who has personal knowledge of the applicant’s intent to live in North Carolina
permanently, for an indefinite period of time, or residing in North Carolina in order to seek employment
or with a job commitment.
l) A current North Carolina voter registration card.
m) A document from the US Department of Veteran’s Affairs, US Military or the US Department of
Homeland Security verifying the applicant’s intent to live in North Carolina permanently or for an
indefinite period of time, or that the applicant is residing in North Carolina to seek employment or has a
job commitment.
n) Official North Carolina school records, signed by school officials, or diplomas issued by North Carolina
schools (including secondary schools, colleges, universities, community colleges), verifying the
applicant’s intent to live in North Carolina permanently or for an indefinite period of time, or that the
applicant is residing in North Carolina to seek employment or with a job commitment.
o) A document issued by the Mexican consular or other foreign consulate verifying the applicant’s intent
to live in North Carolina permanently or for an indefinite period of time, or that the applicant is residing
in North Carolina to seek employment or has a job commitment.
p) WFBMC has the authority to determine what is considered satisfactory proof, and retains the right to
deny eligibility and/or declare WFBMC that the documents provided are unacceptable if WFBMC
believes that the documentation is false or otherwise finds the documentation to be unsatisfactory.
WFMBC can require the provision of additional supporting documentation.
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Addendum D
Amounts Generally Billed Calculation
Please re
fer to Addendum D online at: http://www.wakehealth.edu/Financial-Assistance.htm
Addendum E
Non-H
ospital Providers providing emergency and other urgent and non-elective care that are covered under
WFBMC FAP
Wake Forest University Health Sciences Faculty/Physicians
Wake Forest University Health Sciences Fellows
Wake Forest University Baptist Medical Center Community Physicians
Cornerstone Physicians
Non-H
ospital Providers providing emergency and other urgent and non-elective care that are not covered
under WFBMC FAP
None
Addendum F
Approval Authority
Requir
ed approval levels for authorizing financial assistance application amounts:
$0-$4,999
Staff
$5,000-$14,999
Assistant Manager
$15,000-$49,999
Manager
$50,000-$114,999
Director
$115,000 and Over
Assistant VP or VP
Addendum G
Financial Assistance Exceptions Table
The following table outlines examples of those services which are generally not covered under
the
FAP as emergent and medically necessary, because they are considered elective in may
situations. Services typically covered by Medicaid are indicated with an asterisk (*)
Category
Definition
Financial
Assistance
Program
Service Definition
Category 1
Emergent and
Urgent Non-
Elective Care
YES
All Related Services
Categor
y 2
Othe
r Alternative
Care/Treatment
Usually Available
NO
Cochlear Implant
Elective Infant Circumcision
LDL apheresis
Transplants
Bariatric Surgery
Deep Brain Stimulation
Penile or Testicular Implant
Vasectomy reversal
Left Ventricular Assist Device
Pediatric Hearing aids (ages to 21)
Preservation reproductive opportunities after cancer
treatment (IVF for PROACT)
Services provided to Veterans Administration
recipients who refuse transfer to a VA facility
Categor
y 3
Excluded
Services
NO
Cosmetic surgery/procedures *
Elective obstetric ultrasound *
Labor & Delivery *
Contact lenses or exams *
Hearing Aid Devices *
Acupuncture
Cataract Surgery (unless medically necessary) *
Cardiac Rehab *
Outpatient Physical, Occupational and Respiratory
Therapies *
Weight Management *
Genetic Testing *
Sleep Studies *
Epilepsy Monitoring Unit
Podiatry Services *
Joint Replacements
Synvisc injections
Retail Pharmacy *
Chronic Pain Services
Behavioral Health & Addiction Services *
Out-Patient Dialysis *
Elective virtual colonoscopy
Elective full body MRI
Ultrasound Tissue Characterization Scanning
Ultrasound Tissue characterization Evaluation
Any other procedure which does not meet non
elective care criteria as determined by WFBH *
As of September 1, 2018, Wake Forest Baptist Health updated its financial assistance policy. At Wake Forest Baptist, we
recognize the financial
burden that medical bills may cause for medically necessary services. Our goal is to protect our
patients' financial health and health them manage outstanding balances.
Does Wake Forest Baptist offer any discounts to patients without insurance who have no ability to pay?
Patients without insurance or any other funding source who have a household income equal to or less than 300% of the Federal
Poverty Limit (FPL) and live in North Carolina in Wake Forest Baptist's 19-county service area may be eligible for a full (100%)
discount for non-elective, inpatient or outpatient, critically necessary medical care for a single, qualified condition or ailment for 3
months from date of approval per Wake Forest Baptist policy and retroactively for 240 days per federal law.
Eligibility is based upon a patient or legally responsible individual's household size, income and assets.
Services Typically Not Eligible for 100% Discount
Acupuncture
Bariatric Surgery
Behavioral Health & Addiction Services *
Cardiac Rehab*
Cataract Surgery (unless medically necessary) *
Chronic Pain Services
Cochlear Implant
Contact Lenses or Exams *
Cosmetic Surgery/Procedures *
Deep Brain Stimulation
Elective Full-body MRI
Elective Infant Circumcision
Elective Obstetric Ultrasound *
Elective Virtual Colonoscopy
Epilepsy Monitoring Unit
Genetic Testing *
Hearing Aid Devices *
IVF for PROACT (preserving reproductive
opportunities after cancer treatment)
Joint Replacements
Labor & Delivery *
P
lus:
LDL Apheresis
Left Ventricular Assist Device
Out-Patient Dialysis
*
Outpatient Physical, Occupational and Respiratory
Therapies *
Pediatric Hearing Aids (ages to 21)
Penile or Testicular Implant
Podiatry Services *
Retail Pharmacy *
Sleep Studies *
Synvisc Injections
Transplants
Ultrasound Tissue Characterization Evaluation
Ultrasound Tissue Characterization Scanning
Vasectomy Reversal
Weight Management *
Recipients who refuse transfer to a VA facility
Any other procedure that does not meet non-elective
care criteria as determined by Wake Forest Baptist
Health *
Financial Assistance Summary
What if I need other critically necessary medical care or my care plan goes beyond three months?
Patients may reapply for financial assistance.
What if I am already approved for financial assistance?
Wake Forest Baptist's new policy has new benefit eligibility periods. All patients, except those referred by the Community Clinic of High Point
(who likely will be referred to High Point locations) need to reapply for financial assistance through Wake Forest Baptist.
Note: Any financial assistance approved through UNC's policy from when they owned High Poi
nt Regional and UNC Regional Physicians will be
honored only at UNC facilities until its expiration date.
What kinds of services are considered non-elective?
Non-elective services are those your physician defines as critically necessary and cannot be postponed without harm to you.
Your physician determines whether there is medical urgency for the service.
What kinds of services are considered elective?
Elective servi
ces that are typically not eligible for a 100% discount are listed below. Some of these services may be eligible as
determined by your doctor. Services typically covered by Medicaid are indicated with an asterisk (*).
Addendum H
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How do I apply/reapply for a full (100%) discount?
For a 100% discount, Financial Assistance information and applications (English and Spanish) are available on our website at
WakeHealth.edu, from Customer Service at (336)-713-4955, at the Admissions desk or the Cashier's Office, or at any clinic
registration desk.
What information do I have to provide to apply for a full (100%) discount?
Patients must provide a completed and signed financial application, income documentation and proof of residency in Wake
Forest Baptist's 19-county service area.
How will I know if I am eligible for a full (100%) discount?
After receiving all required information, a Wake Forest Baptist Health representative will process the request, determine
eligibility and then contact the patient/legal guardian.
What
other financial assistance options ar
e available?
Any patients without insurance who live in the United States and do not qualify for the 100% discount may be
eligible for a partial discount on some types of service.
Note: Patients with insurance are not eligible for the full or partial discounts listed above because insurers have
already negotiated a discounted rate.
International patients who live outside the United States may be eligible for a partial (50%) discount on some types of
service.
Patients with or without insurance may be eligible for our 0% interest loan program or extended payment plans to help
manage out-of-pocket expenses on some types of service.
Information on all discounts, loans or payment plans is available through Financial
Counseling at (336)-716-0681.
Can someone explain the financial assistance program and help me apply?
Yes, assistance is available from Financial Counseling at 336-716-0681, and you may meet with a Financial Counselor at the
hospital campus you are visiting.
Financial Assistance Summary (cont.)