For Children and Families Transitioning From WV Birth to Three System - continued
Ensure that families are informed of eligibility criteria, enrollment
procedures, and the notification and/or referral process for Part B and
other early childhood programs/services in the community, including
the need for a valid birth certificate and immunization records.
Send Notice of Face-to-Face Transition Planning Meeting form to all
IFSP team members, and other agencies/individuals who the family
selects to attend the meeting.
At least two weeks prior
to scheduled meeting
and earlier if possible
Obtain consent from parents for release of relevant information from
the child’s WV Birth to Three educational record and send to County
Board of Education when sending the Notice of Face-to-Face
Planning Meeting. Parent consent must be specific about which
documents are to be released as part of the transition packet.
Before sending notice of
the meeting or at any
other appropriate
juncture.
Remind other team members to be prepared to participate in the
completion of the Transition Summary Update form at the face-to-
face transition planning meeting or to send a summary of the child’s
current developmental status for the team’s consideration if not able
to attend the meeting face-to-face.
Prior to transition
meeting
Facilitate completion of the Transition Summary Update during the
face-to face transition planning meeting. Document discussion and
activities of the face-to-face transition planning meeting utilizing the
WV Birth to Three Teaming Activity note.
Provide all participants with copies of completed activity note and
Transition Summary Update.
Send copies within one
week of meeting.
Originals to the child
record.
If a Part B representative is not present at the meeting, and the family
desires a referral to Part B, the service coordinator will assist the
family to complete a letter of request for evaluation and will forward
that request to the County Special Education director or designee.
SC will document in child record.
During face-to-face
transition planning meeting.
For a written referral, the
county board of education
has 10 school days from
the receipt of the referral to
send the letter to obtain
written parental consent for
initial evaluation for a
preschool child.
Arrange for return of all Assistive Technology equipment/devices
provided by WV Birth to Three unless it has been determined that the
child continues to need the equipment. If the child needs the
equipment after age three, the service coordinator will revise the WV
Birth to Three Assistive Technology Loan Agreement to provide the
family with the toll free numbers of the RAU and the WV Birth to
Three State office in order to plan for return of the equipment to the
State when no longer being used by the child.
During transition
planning meeting –
document on activity
note and update loan
agreement.
Follow up with family (and other participants as appropriate) to
assure that activities identified during the face-to-face meeting are
completed.
Immediately after
meeting until child
transitions from BTT.
Complete the Transfer/Transition form, within 5 days of the child’s
exit from the WV Birth to Three System, recording all requested
information. If the date of the face-to-face meeting was less than 90
days before the child’s third birthday, be sure to include the reasons
for the delay.
NOTES: See Transition Policies and Procedures for complete transition requirements – online at www.wvdhhr.org/birth23 .
WV Early Childhood Transition Steering Committee – Revised 2007
