Fillable WISCONSIN STATE FIRE CHIEFS ASSOCIATION

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WISCONSIN STATE FIRE CHIEFS ASSOCIATION

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Dear Vendor,
e Wisconsin State Fire Chiefs’ Association (WSFCA) thanks you for your continued support and invites you to exhibit at the IN-PERSON
2021Conference and Trade Show at the KI Convention Center/Hyatt Regency in Green Bay, WI. Have you considered becoming a WSFCA
Platinum, Gold, Silver or Bronze Sponsor? Sponsors receive many benets including the opportunity to select their exhibit location in
advance. e many benets of sponsorship are listed on the WSFCA Web site (www.wsfca.com) under the “Sponsorship” section.
WISCONSIN STATE FIRE CHIEFS’ ASSOCIATION
Together We Make a Dierence.
EDUCATION • PREVENTION • SAFETY • SUPRESSION • EMS
IMPORTANT INFORMATION:
Trade Show Location:
Hyatt Regency Green Bay
333 Main Street, Green Bay, WI
Dates:
June 25-26, 2021
Vendor Set-up:
Friday, June 25 8am-12pm
Exhibit Hours:
Friday June 25, 12pm-6pm
Saturday June 26, 9am-1pm
Tear Down:
Saturday, June 26 at 1pm
Vendor Meeting:
Saturday, June 26 at 8am
BOOTH PACKAGE: e ocial exhibit area decorator, Valley Expo, will facilitate all your space and
booth needs for our 2021 Annual Conference and Trade Show. Each booth is 8’ x 10’ and your exhibit
cost includes side and back drape, an 8’ skirted table, 2 chairs and an identication sign. Upon arrival,
you may request a table and 2 chairs for your apparatus space at no additional charge. Electricity for all
space is an additional fee and must be ordered on the attached form. Valley Expo will be contacting
you directly for additional needs. For information regarding Valley Expo, please visit their website at
www.valleyexpodisplays.com.
Due to space limitations, no booth or apparatus space will be held until payment is received in full.
Upon receipt of payment you will be provided with a link to select your booth space online. Sponsors
receive preferred spacing. All other space is assigned on a rst-come, rst-serve basis. Send your forms in
early – we sold out quickly at our last conference!
COST: Your rst booth/apparatus space is $650. Each additional booth/apparatus space will cost $525.
Associate members receive a $100 per booth/apparatus space discount. Non-Members can nd a
membership application on our Web site, www.wsfca.com. Associate membership in WSFCA is $95 per
year.
SPONSORSHIP: One way for you to receive additional exposure for your products and services and
show additional support for WSFCA is through our conference sponsorship program. Your sponsorship
will be recognized in the program materials and signage at the event. Please review the enclosed form to
see a list of our sponsorship opportunities.
MEALS: Meals are not included in the exhibit fee. Tickets for individual meals can be purchased now, or closer to the event. Please note that
the trade show is open during the lunch hour. Due to space constraints and to best accommodate the maximum number of apparatus and
booths on the trade show oor, lunch will not be held on the trade show oor this year. Lunch is oered from 12:00pm to 1:00pm on Friday
and Saturday and tickets are $29.00 each.
ere will be a Welcome Reception on ursday evening and all exhibitors are welcome to attend. Please RSVP on your reservation form for
the Welcome Reception. In addition to the Welcome Reception there will be a reception on the trade show oor Friday evening.
e WSFCA Foundation is hosting a President’s Dinner the evening of Saturday, June 26. Please RSVP on your reservation form for the
President’s Dinner. All proceeds from the event benet the WSFCA Foundation.
HOTEL INFORMATION: e headquarters hotel for the 2021 Annual Conference and Trade Show is the Hyatt Regency Green Bay in
the KI Convention Center. Vendors are only allowed two rooms per booth space. We encourage everyone to make his or her reservations for
this property online by visiting https://www.hyatt.com/en-US/group-booking/GRBRG/G-WSFC
Rates per night: $122 (Standard Suite); $172 (Executive Suite)
You may also call (920) 432-1234 and mention you are with the Wisconsin State Fire Chiefs’ Association.
RESERVATION FORM: Please send a check payable to WSFCA or credit card information with your completed reservation form to:
WSFCA, 11801 W Silver Spring Drive, Suite 200, Milwaukee, WI 53225. Additional reservation forms may be obtained from our website,
www.wsfca.com. Should you have any questions or concerns please call the WSFCA oce at (414) 501-2603.
We look forward to your participation at our 2021 Annual WSFCA Conference in Green Bay!
Sincerely,
Christopher Ruditys
WSFCA Executive Director
WISCONSIN STATE FIRE CHIEFS’ ASSOCIATION
2021 ANNUAL CONFERENCE & TRADESHOW
Hyatt Regency • Green Bay, WI • June 23-27, 2021
Exhibit Reservation Form
Company Name: _____________________________________________________________________________________________
Product Line: ________________________________________________________________________________________________
Contact Person: _______________________________________________________________________________________________
Company Address: ____________________________________________________________________________________________
City: ______________________________________________________ State: _______________ Zip: _________________________
Phone: ___________________________ Driver Cell Phone (vehicles only): _________________________ Time Arriving: _____________
Email: ______________________________________________________________________________________________________
Note: It is important to provide an email address. Vendor updates will be communicated by email.
Name of your company as you would like to appear on signage: __________________________________________________________
Representative Names (for name badges): To expedite vendor check-in, additional names must be provided by June 1, 2021
____________________________________________ ______________________________________________
____________________________________________ ______________________________________________
PAYMENT INFORMATION:
First space:
Booth Apparatus 1 x $650 $650
Apparatus size: ___________________ Electricity (120V - 10AMP): ________ x $65 per space + $__________
Additional booth spaces: _________ spaces x $525 per space + $__________
Additional apparatus spaces: _________ spaces x $525 per space + $__________
Apparatus size(s): _______________________________
Additional Sponsorship(s): + $__________
Meals: ______ ursday Welcome Reception (FREE) ______ Friday Lunch ($29)
______ Saturday Lunch ($29) ______ Saturday President’s Dinner ($50) + $__________
Associate Members: Subtract $100 discount per space ____ spaces x $100 per space - $__________
Membership applications are available on www.WSFCA.com
Comments: __________________________________________________________________________________________________
____________________________________________________________________________________________________________
*Upon receipt of payment you will be provided with a link to select your booth space online. Sponsors receive preferred spacing. All other space
is assigned on a rst-come, rst-serve basis.
OR PAY BY CREDIT CARD:
Name on Card: ___________________________________________________
Card Number: ___________________________________________________
Expiration Date: __________________________________________________
Signature: _______________________________________________________
PLEASE MAIL WITH PAYMENT TO:
Wisconsin State Fire Chiefs Association
11801 W Silver Spring Drive, Suite 200
Milwaukee, WI 53225
Cancellation Policy: All refund requests must be made in writing to the WSFCA oce via mail, fax or email. Phone requests will not be
honored. No refunds allowed after June 1, 2021. All refund requests are subject to a $25 processing fee
Questions? Please call (414) 755-3354 or email contact@wsfca.com
TOTAL: $___________
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WISCONSIN STATE FIRE CHIEFS’ ASSOCIATION
2021 ANNUAL CONFERENCE & TRADESHOW
Hyatt Regency • Green Bay, WI • June 23-27, 2021
Sponsor Exhibit Reservation Form
Show your support for the Wisconsin State Fire Chiefs’ Association Annual Conference and gain
increase exposure through our conference sponsorship program!
Your sponsorship will be recognized in the program materials and signage at the event.
Company Name: _____________________________________________________________________________________________
Contact Person’s Name: _________________________________________________________________________________________
Email: ______________________________________________________________________________________________________
Name of your company as you would like it to appear on conference materials:
____________________________________________________________________________________________________________
*Please send a high-resolution digital version of your company logo to contact@wsfca.com
MEAL SPONSORSHIPS:
(One sponsor per meal)
You will be given four tickets to the meal with the opportunity to mix and mingle with the attendees. In addition, your company name or
logo will also be displayed at the door and printed on the meal tickets.
Friday, June 25 Saturday, June 26
Lunch................................$1,000 Lunch................................$1,000
GOLF OUTING SPONSORSHIPS:
Each year WSFCA holds an annual charity golf outing to benet the WSFCA Foundation (a 501(c)3 Non-Prot). is year the golf outing
will be held on ursday, June 24 at ornberry Creek in Hobart, WI (near Green Bay). Please contact the Business Oce for sponsorship
opportunities at the Golf Outing.
OTHER SPONSORSHIPS:
Break Sponsorships (5 Available) .................................................................................... $500.00 Each
Your company logo will be displayed on a sign at the break station(s) providing water and soda for conference attendees between
workshops. Your company will also be given the opportunity to greet attendees during the break and receive recognition in the
conference program.
Pre-Conference Speaker (2 Available) ................................................................................... $2,500.00
Your company name or logo will be displayed at the door, printed on the lunch meal tickets and in the conference program. You will
be given four tickets to the event with the opportunity to mix and mingle with the attendees.
On-site Conference Tote Bag (EXCLUSIVE) .................................. $2,000.00 or $1,000.00 + Product
e conference tote bag sponsor will have their company logo and/or contact information placed on a tote bag given to every
conference attendee. e sponsor can also place printed material in each bag.
TOTAL: $_____________
Please return with your Exhibit Reservation Form.
If you are not exhibiting, please contact the Business Oce for an invoice.
Questions? Please call (414) 755-3354 or email contact@wsfca.com
TOTAL: $___________
WSFCA foundation sponsorships
Annual Golf Outing Sponsorships
Each year WSFCA holds an annual charity golf outing to
bene󳭶t the WSFCA Foundation. The event is held prior to the
WSFCA Annual Conference. Attendance averages 125 golfers
annually. Sponsorship opportunities include:
>
Gold Sponsorship Package
(2 available) ...................................$2,500 each
The gold sponsorship package includes sponsorship at the
1st or 10th tee box (your company name will be displayed on
a sign), green recognition, a tent for product display, and a 4
person golf package. In addition, your company logo will be
displayed in the conference program.
>
Silver Sponsorship Package
(2 available) ...................................$1,000 each
The silver sponsorship package includes sponsorship at a par 3
tee box (your company name will be displayed on a sign) and
a two person golf package. In addition, your company logo
will be displayed in the conference program.
>Individual Hole Awards
(5 available) ...................................... $100 each
Your company name will be displayed on a sign at the site of
the contest. Company representatives can present the winner
during the Awards Reception event.
>Tee sponsorships
(27 available) .................................... $250 each
Tee sponsors receive recognition at the tee and the
opportunity to meet the golfers and distribute marketing and
promotion products by their tee.
>Practice Green Sponsor
(1 available) ...............................................$500
The practice green sponsor will receive recognition at the
driving range. You will have the opportunity to mix and mingle
with attendees and distribute marketing and promotional
products at the practice green. Your company name will be
displayed on a sign.
>bus Sponsorships
(2 available) ......................................$500 each
The bus sponsorship will provide your company
access to a captive audience while they are
being transported to and from the event.
Each bus will hold 40-44 attendees. The
bus sponsors will have the opportunity to
promote their product/service to attendees
in a “commercial format” on the bus during
transport. In addition, your company logo will
be displayed in the conference program.
>Beverage Carts
(2 available) ....................................... $750 each
You will be given the opportunity to mix
and mingle with attendees at the cart and
the opportunity to distribute marketing and
promotional materials. Your company logo will
be displayed on a sign by or on the cart.
>Lunch Sponsor
(1 available) .............................................$3,000
You will be given four tickets to the lunch
with the opportunity to mix and mingle with
attendees and the opportunity to distribute
marketing and promotional materials prior to
the outing and during the lunch. Your company
logo will be displayed on a sign.
>Awards Reception
Sponsor
(1 available) ................................................ $750
The awards reception sponsor will be given the
opportunity to mix and mingle with attendees
immediately after the golf outing during the
awards reception. You will have the opportunity
to distribute marketing and promotional
materials. Your company logo will be displayed
on a sign.
>ANNUAL GOLF OUTING SPONSORSHIPS
Gold Package ($2,500) Silver Package ($1,000) Individual Hole Award ($100)
Tee Sponsor ($250) Practice Green Sponsor ($500) Bus Sponsor ($500)
Beverage Cart Sponsor ($750) Lunch Sponsor ($3,000) Award Reception Sponsor ($750)
Total Conference Sponsorship Amount $
>Sponsor Information
Company Name: ____________________________________________________________________________________________________________________
Contact Person:_____________________________________________________________________________________________________________________
Address: ____________________________________________________________________________________________________________________________
City/State/Zip: ______________________________________________________________________________________________________________________
Phone: ___________________________________________________________ Fax: ____________________________________________________________
Email: _______________________________________________________________________________________________________________________________
>Payment Information
Pay by credit card (MasterCard or Visa only):
Credit Card Number:___________________________________________________________________Exp. Date: ___________________________
Cardholder’s Name: ___________________________________________________________________________________________________________________
Cardholder’s Signature: ________________________________________________________________________________________________________________
WSFCA Sponsorship Commitment
Please make checks payable
to WSFCA Foundation and mail to:
WSFCA Foundation
11801 W Silver Spring Drive, Suite 200, Milwaukee, WI 53225
Email: contact@wsfca.com
Thank You for Your Support!
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WISCONSIN STATE FIRE CHIEFS’ ASSOCIATION
2021 ANNUAL CONFERENCE & TRADESHOW
Hyatt Regency • Green Bay, WI • June 23-27, 2021
Door Prize Participation Form
WSFCA encourages vendors to provide door prizes to attendees. WSFCA will promote your door
prize(s) on our website prior to the show and distribute a list of vendors and their door prizes
in each attendee packet. There will be no public PA system available for vendors to announce
door prizes at the trade show.
Company Name: _____________________________________________________________________________________________
Contact Person’s Name: _________________________________________________________________________________________
Email: ______________________________________________________________________________________________________
PRIZES:
________________________________________________________________________________ Value: $____________________
________________________________________________________________________________ Value: $____________________
________________________________________________________________________________ Value: $____________________
________________________________________________________________________________ Value: $____________________
________________________________________________________________________________ Value: $____________________
________________________________________________________________________________ Value: $____________________
________________________________________________________________________________ Value: $____________________
________________________________________________________________________________ Value: $____________________
is form must be returned to the WSFCA business oce by June 1, 2021 to be included in any printed materials.
ALL PRIZES ARE GIVEN AWAY AT YOUR BOOTH:
• Vendor is responsible to manage the drawing and distribute the door prizes to the winners
• No public PA system will be available to announce prizes
• It is recommend to select and post the winners at your exhibit space no later than 11:30 am on Saturday
• e value should be at least $50
I agree to the conditions listed above when participating in the door prize program.
______________________________________________ ___________________________
Name Date
PLEASE RETURN THIS FORM TO:
11801 W Silver Spring Drive, Suite 200, Milwaukee, WI 53225
Questions? Please call (414) 755-3354 or email contact@wsfca.com
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Completed 23 February 2021

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