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WHITE COUNTY, TENNESSEE RFP Package for RFP Number: (White County Tennessee)

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WHITE COUNTY, TENNESSEE

DEPARTMENT OF FINANCE

COURTHOUSE ROOM 204

1 EAST BOCKMAN WAY

SPARTA, TENNESSEE 38583

PHONE (931)-836-3216 FAX (931)-836-3343

finance@whitecountytn.gov

WHITE COUNTY, TENNESSEE

RFP Package

for

RFP Number: 2020-0710-01-007

Emergency Medical Service

Automated CPR Devices and Portable Ventilator

RFP Opening:

July 10, 2020

2:00pm Central Time

RFP Opening Location:

White County Department of Finance

1 East Bockman Way, Room 204

Sparta, Tennessee 38583

Posted for public inspection at

whitecountytn.gov/bids

Request for Proposals

RFP Number: 2020-0710-01-007

EMS Automated CPR Devices and Portable Ventilator

White County, Tennessee Page 2 of 13

Table of Contents

I. Purpose and Overview ............................................................................................................................ 3

A. Purpose ............................................................................................................................................... 3

B. Project Description ............................................................................................................................. 3

C. Delivery and Training ........................................................................................................................ 3

D. Service and Warranty ......................................................................................................................... 3

E. References .......................................................................................................................................... 3

II. Detailed Specifications ........................................................................................................................... 4

A. Automated CPR System ..................................................................................................................... 4

B. Portable Ventilator ............................................................................................................................. 4

III. Evaluation of Proposals .......................................................................................................................... 5

A. Method of Source Selection ............................................................................................................... 5

B. RFP Timetable .................................................................................................................................... 5

IV. Instructions for Request for Proposal Responses .................................................................................... 6

A. Compliance with RFP ........................................................................................................................ 6

B. Delivery of RFP Response ................................................................................................................. 6

V. General Terms and Conditions ............................................................................................................... 6

A. Electronic Transmissions ................................................................................................................... 6

B. Laws and Regulations ........................................................................................................................ 7

C. Sub-contracts ...................................................................................................................................... 7

D. Award of Contract .............................................................................................................................. 7

E. Title VI of the Civil Rights Act of 1964 ............................................................................................. 7

F. Errors in Proposals ............................................................................................................................. 7

G. Taxes .................................................................................................................................................. 7

H. Tie Bids .............................................................................................................................................. 8

I. Specification Details........................................................................................................................... 8

VI. Advertisement for RFP ........................................................................................................................... 8

VII. RFP Response Form ............................................................................................................................... 9

VIII. Exception Form .................................................................................................................................... 10

IX. References Form ................................................................................................................................... 11

X. Certification of Bidder Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion ... 12

XI. Iran Divestment Act .............................................................................................................................. 13

Request for Proposals

RFP Number: 2020-0710-01-007

EMS Automated CPR Devices and Portable Ventilator

White County, Tennessee Page 3 of 13

I. Purpose and Overview

A. Purpose

The White County Department of Finance, on behalf of the White County Emergency

Medical Service (EMS), is soliciting proposals for the purchase of five (5) automated CPR

systems and one (1) portable ventilator, designed specifically for use in the emergency

medical service environment.

B. Project Description

The objective of this request for proposals is to provide the purchase and delivery of five

(5) automated CPR systems and one (1) portable ventilator from a supplier or manufacturer

(hereinafter referred to as vendor) of medical devices and equipment, specifically designed

for use in the emergency medical service environment. The selected vendor must have a

proven track record of providing high quality, durable medical devices and equipment with

exceptional customer service. Any response to this RFP should provide information on the

vendor’s history, qualifications, and market share as it relates to the Emergency Medical

Service environment.

White County Emergency Medical Service makes an estimated 4,200 calls per year while

servicing an estimated population of 27,000. The service consists of twenty-two (22) full-

time employees and eight (8) ambulances.

C. Delivery and Training

All prices quoted should include the cost of shipping to Sparta, Tennessee. In the event

training on the medical devices or equipment is required, separate pricing should be

quoted for this service.

Any response to this RFP should specify the average lead-time required for delivery of

any of the products proposed.

D. Service and Warranty

The response to this RFP should provide details on the standard warranty provided with

the products as well as any additionally warranty options. A minimum of a one (1) year

warranty is required on any product. Additional warranty requirements may be requested

in the detailed specifications of specific products. Where there is conflict, the greater

warranty period will prevail.

Careful consideration should also be given to the process required for normal service of

devices and equipment, as well as warranty work. The response to this RFP should detail

how warranty items will be handled as well as the vendor’s ability to offer normal service

and maintenance to devices and equipment.

E. References

A minimum of three (3) EMS industry references should be provided in any response to

this RFP. For ease of response to this request, a reference sheet has been provided as part

of this RFP document. Additional references are welcome, but are not required.

Request for Proposals

RFP Number: 2020-0710-01-007

EMS Automated CPR Devices and Portable Ventilator

White County, Tennessee Page 4 of 13

II. Detailed Specifications

White County is requesting any proposing vendor be capable of providing the following

medical devices or equipment.

A. Automated CPR System

1. General Requirements

a.) Must meet 2015 AHA guidelines

b.) Automatic sizing fitment to patient to prevent under compression

c.) Automatic adjustment to account for patient chest stiffness

d.) Ability to fit up to at least a 50 inch chest circumference

e.) Proven ability to accurately and appropriately perform compressions to enhance

the likelihood of survival. Clinically document, peer reviewed studies are

preferred.

f.) A carrying case should be provided, which is rugged in nature and is capable of

being easily sanitized.

g.) Ability to record and download event records from device

2. Chest Compression Parameter Requirements

a.) Provide circumferential chest compression around patient’s thoracic cavity of the

chest in accordance with AHA guidelines

b.) Circumferential compression at a rate of 80 compressions per minute, with a +/-5

compression tolerance

c.) Ability to choose patient-customized compressions

3. Device Operability Requirements

a.) Ability to lift and maneuver patient without being required to stop device from

providing compressions

b.) Ability to deliver compressions at an angle

c.) Ability to move patient with device on with as soft stretcher, carry sheet, or

backboard

d.) Automatically stop compressions if patient becomes misaligned in device or is in

an unsafe position

e.) The device should perform full circumferential compressions that create chest

displacement of the patient’s chest by 20% Anterior to Posterior compression

f.) Provides a maximum of 6lbs per square inch of pressure to avoid patient injury

4. Battery Requirements

a.) Rechargeable lithium-ion batteries are required

b.) Low battery indicator

c.) Battery charging system which can test battery output during each charge cycle

B. Portable Ventilator

1. General Requirements

a.) Must be capable of being utilized on infants to adults, with a minimum patient

size of at least eleven (11) pounds

b.) Capable of operating in temperatures between 32ºF and 122ºF

c.) Must be vibration, shock, and drop tested to meet MIL-STD 810F for use in an

EMS environment

d.) Compressor driven

e.) Unit must be able to operate with compressor alone, with high-pressure oxygen,

or with low-flow oxygen

f.) Unit must be easily calibrated and repaired in the field (under most circumstances)

Request for Proposals

RFP Number: 2020-0710-01-007

EMS Automated CPR Devices and Portable Ventilator

White County, Tennessee Page 5 of 13

g.) Operator should be able to operate unit without visible light or in low-light

conditions

h.) Liquid Crystal Display (LCD)

2. Clinical Requirements

a.) Unit should provide both volume and pressure targeted breaths

b.) Unit should have the following modes: Assist Control, Synchronized Intermittent

Mechanical Ventilation, Continuous Positive Airway Pressure, Noninvasive BL

Ventilation with IPAP and EPAP as primary setting

c.) Should measure plateau pressure

d.) Pulse oximeter

e.) FiO2 should be adjustable in 1% increments

f.) Unit should have both audible and visible alarm systems

3. Battery Requirements

a.) Rechargeable lithium-ion batteries are required

b.) Low battery indicator

c.) When plugged in, unit should be able to recharge while also operating at full

capacity

III. Evaluation of Proposals

A. Method of Source Selection

White County will score all properly submitted proposals to this RFP based on the below

matrix. All proposals will be scored by at least two (2) scorers independently of each

other.

Criteria Possible Points

Price of equipment, services, and fees 25

Compliance with RFP requirements 20

Vendor qualifications and references 15

Functionality with existing equipment 10

Service, maintenance, and warranty 10

Prior experience with vendor 10

Delivery lead-time 10

The responder with the highest points after applying this matrix will be awarded the

resultant contact form this RFP.

B. RFP Timetable

Issue Request for Proposals June 25, 2020

Deadline for Written Questions July 2, 2020 @ 2PM

Amendment(s) Issued July 6, 2020

Proposals Due July 10, 2020 @ 2PM

Notification of Selected Proposer July 24, 2020

All times listed are Central Time.

Request for Proposals

RFP Number: 2020-0710-01-007

EMS Automated CPR Devices and Portable Ventilator

White County, Tennessee Page 6 of 13

IV. Instructions for Request for Proposal Responses

A. Compliance with RFP

Submissions must be in strict compliance with this Request for Proposals. Failure to

comply with all provisions of the RFP may result in disqualification.

Requests for additional information or clarifications by potential Proposers must be made

in writing. Proposers may email requests for additional information or clarifications.

Requests for additional information or clarifications shall be sent to:

Mike Kerr

Director of EMS

White County, Tennessee

mike.kerr@whitecountytn.gov

Prior to the due date, responses to inquiries and all RFP amendments White County deemed

necessary will be issued and published on the solicitation web page. Bidders should not

rely on any representations, statements, or explanations other than those made in any

written addendum to this RFP. Where there appears to be a conflict between the RFP and

any addenda issued, the last addendum issued shall prevail.

Addenda will be made available on the solicitation web page and it is solely the Proposer’s

responsibility to assure receipt of all addenda.

Solicitation Web Page is: www.whitecountytn.gov/bids

B. Delivery of RFP Response

Submissions will be accepted by the White County Department of Finance no later than

2:00 p.m. July 10, 2020 (local time).

All documents shall be submitted to the following:

Chad S. Marcum

Director of Finance

White County Department of Finance

1 East Bockman Way, Room 204

Sparta, Tennessee 38583

All submissions must be written, sealed, and labeled as a response to this RFP. Submission by

electronic means will not be accepted.

V. General Terms and Conditions

A. Electronic Transmissions

Electronic transmissions will not be accepted, except when in the course of the proposal

process addendums or other notifications of errors on behalf of the owner places an undue

hardship upon prospective proposer. Written notification by the owner must precede the

acceptance of facsimile or email transmissions.

Request for Proposals

RFP Number: 2020-0710-01-007

EMS Automated CPR Devices and Portable Ventilator

White County, Tennessee Page 7 of 13

B. Laws and Regulations

The proposer’s attention is directed to the fact that all applicable state laws, municipal

ordinances, and the rules and regulations of all authorities having jurisdiction over the

project shall apply to the contract throughout, and they will be deemed to be included in

the contract the same as though herein written out in full. Proposers may be required to

provide proof of valid business license and Workers Compensation Insurance if required

by law.

C. Sub-contracts

The Proposer is specifically advised that any person, firm, or other party to whom it is

proposed to award a sub-contract under this contract must be acceptable to White County.

D. Award of Contract

White County further reserves the right to reject any and all proposals, to waive any and

all informalities and to negotiate contract terms with the successful proposer, and the right

to disregard all non-conforming, non-responsive or conditional proposals. White County

may conduct such investigations as it deems necessary to assist in the evaluation of any

proposal to establish the responsibility, qualifications, and financial ability of the proposer,

proposed sub-contractors and other persons and organizations to perform the work in

accordance with the contract documents to the proposer who does not pass any such

evaluation to the owner’s satisfaction. The contract shall be awarded to the lowest, best

and most responsible bidder, whose evaluation by the owner indicates to the owner that the

award will be in the best interest of White County. It is also understood that the “apparent

low bidder” will be announced at the bid opening; however the “successful bidder”, who

may or may not be the lowest bidder, will not be announced until all issues, which include,

but are not limited to quality, service, conformity to specifications, etc. have been resolved

and until a period of review has been completed by the County. White County does not

enter into contracts which provide for mediation or arbitration.

E. Title VI of the Civil Rights Act of 1964

All interested parties, without regard of race, color or national origin, shall be afforded the

opportunity to bid and shall receive equal consideration. Title VI states “No person in the

United States shall, on the ground of race, color or national origin, be excluded from

participation in, be denied the benefits of, or be subjected to discrimination under any

program activity receiving Federal financial assistance.” White County strives to protect

individuals’ civil rights through active compliance with the requirements of Title VI.

F. Errors in Proposals

When an error is made in extending total prices, the unit bid price will govern. Carelessness

in quoting prices or in preparation of proposal otherwise, will not relieve the bidder.

Erasures or changes to proposals must be initialed. Any alteration, erasure, addition to or

omission of required information, change of the specifications or bidding schedule, is made

at the risk of the proposer.

G. Taxes

White County is tax exempt except where T.C.A. §67-6-209 shall be applicable.

Request for Proposals

RFP Number: 2020-0710-01-007

EMS Automated CPR Devices and Portable Ventilator

White County, Tennessee Page 8 of 13

H. Tie Bids

If two or more proposers submit identical bids and are equally qualified; selection shall be

made at the discretion of the county based upon performance.

I. Specification Details

These specifications have been designed to meet a certain level of quality as well as to

standardize certain components. In numerous places reference to specific brands of

components may have been made. This has been done to establish a certain level of quality

and in no way is an attempt to write out venders of similar or equal equipment components.

VI. Advertisement for RFP

White County, Tennessee

Request for Proposals

RFP No. 2020-0710-01-007

Take notice that the Director of Finance for White County shall accept sealed written proposals for

emergency medical service devices and equipment.

Proposals, bids, or responses must be submitted to the office of the Director of Finance, Room 204,

White County Courthouse, Sparta, Tennessee, 38583, no later than 2:00 P.M. central time, July 10,

2020 at which time the proposals will be opened and considered.

Copies of RFP documents may be obtained at whitecountytn.gov/bids

The owner (White County) further reserves the right to reject any and all proposals, to waive any and

all informalities and to negotiate contract terms with the successful proposer, and the right to disregard

all non-conforming, non-responsive, or conditional proposals.

Chad S. Marcum

Director of Finance

Publication Date: 06/25/2020

Request for Proposals

RFP Number: 2020-0710-01-007

EMS Automated CPR Devices and Portable Ventilator

White County, Tennessee Page 9 of 13

VII. RFP Response Form

Project: EMS Automated CPR Devices and Portable Ventilator

Bid Date: July 10, 2020; 2:00p.m. Central Time

Company Name: _____________________________________________

Address: _____________________________________________

_____________________________________________

Phone Number: _____________________________________________

Contact: _____________________________________________

Email Address: _____________________________________________

Pricing:

Automated CPR Device: $________________________________ each.

Portable Ventilator: $________________________________ each.

Estimated Ordering Lead Time: ______________________________________

Please include this page with the following items in your response:

1) Proposed solution for the project, in a format of your choosing, that

corresponds with the requirements as outlined in this RFP.

2) List of at least three (3) EMS industry references.

3) Exception form (if necessary)

4) Debarment certification form

5) Iran Divestment Act certification form

By signing below, I affirm that I am a duly appointed and authorized representative of the

company named herein. Furthermore, acting on behalf the named company I acknowledge

that I have read, understand, and agree to abide by all terms and conditions as outlined in this

request for proposal unless otherwise properly and specifically noted.

Signature: ___________________________________

Title: ___________________________________

Date: ___________________________________

Request for Proposals

RFP Number: 2020-0710-01-007

EMS Automated CPR Devices and Portable Ventilator

White County, Tennessee Page 10 of 13

VIII. Exception Form

Proposer has agreed to abide by all terms and conditions of this RFP, except for specific

exceptions as noted below. If taking exception, please note the page and section number

where exception is taken.

Use Additional Pages as Needed

Request for Proposals

RFP Number: 2020-0710-01-007

EMS Automated CPR Devices and Portable Ventilator

White County, Tennessee Page 11 of 13

IX. References Form

Use this form to provide details of at least three (3) references with firsthand knowledge of

the products your firm offers.

Reference #1:

Name of Client: _________________________________________________________________________

Procuring Entity (Federal Agency, State Agency, Local Government, Other)

Location (City, State): ___________________________________________________________________

Client Representative knowledgeable about the project work:

Name: _________________________________________ Title: ________________________________

Phone: _______________ Fax: ______________ Email: _____________________________________

Reference #2:

Name of Client: _________________________________________________________________________

Procuring Entity (Federal Agency, State Agency, Local Government, Other)

Location (City, State): ___________________________________________________________________

Client Representative knowledgeable about the project work:

Name: _________________________________________ Title: ________________________________

Phone: _______________ Fax: ______________ Email: _____________________________________

Reference #3:

Name of Client: _________________________________________________________________________

Procuring Entity (Federal Agency, State Agency, Local Government, Other)

Location (City, State): ___________________________________________________________________

Client Representative knowledgeable about the project work:

Name: _________________________________________ Title: ________________________________

Phone: _______________ Fax: ______________ Email: _____________________________________

Attach additional pages as necessary.

White County reserves the right to contact the client representative for this project.

Request for Proposals

RFP Number: 2020-0710-01-007

EMS Automated CPR Devices and Portable Ventilator

White County, Tennessee Page 12 of 13

X. Certification of Bidder Regarding Debarment, Suspension,

Ineligibility, and Voluntary Exclusion

Request for Proposals

RFP Number: 2020-0710-01-007

EMS Automated CPR Devices and Portable Ventilator

White County, Tennessee Page 13 of 13

XI. Iran Divestment Act

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