WESTERN ILLINOIS UNIVERSITY Travel Advance
(This form for use by student groups and athletic teams only.)
Section 1
Organization Name: Date:
Location/Address:
Person in Charge:
Name of Preparer: Phone:
Account #:
Purpose of Travel:
Destination:
Estimated Departure Date: Time: am pm
Estimated Return Date: Time: am pm
Number of Travelers in Group:
Section 2 - Travel Advance (Estimated Amount Required)
Transportation: $
Lodging: $
Meals or Meal Allowance: $
Other Expenses: $
Total Advance: $
Note: check will be made payable to the individual in charge as identified above.
This certifies that the undersigned accepts full and complete responsibility for the money requested herein and that any
money expended will be for business purposes and within the guidelines of Western Illinois University Travel Regulations.
Upon completion of the trip, official itemized receipts will be supplied for reconciliation of any expenses.
Signature of Person in Charge Date
INSTRUCTIONS FOR COMPLETING TRAVEL ADVANCE FORMS
The Travel Advance Form should be prepared with an original and two copies. The original and one copy should be
forwarded to Travel Services, and one copy is for your files. The following information is to assist you in preparing the form:
Section 1: (Self-explanatory)
Section 2: Estimate of acceptable funds needed for your trip.
Transportation:
Include only transportation expenses to be paid from the Travel Advance. Do not include
transportation expenses which are to be paid by separate WIU check.
Meals or Meal Allowance:
Include number of people and be sure not to exceed the maximum allowable
per person.
Lodging:
Include number of people and be sure not to exceed maximum allowable per person.
Other Expenses:
Include items such as taxi, car rental, phone, etc.
