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WATER & SEWER BUDGET Fiscal Year 2020 October (North Springs Improvement District)

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WATER & SEWER BUDGET
Doug Hyche
District Manager
Mark Capwe ll
Pres ident
Fiscal Year 2020
October 1, 2019 - September 30, 2020
Prepared by:
Rod Colon
Deputy District Manager
Prepared For:
Board of Supervisor
Vincent Moretti
Secretary
Maryam Omidi
Chief Financia l Officer
Alen Hsu
Assistant Secretary
Proposed
NORTH SPRINGS
IMPROVEMENT DISTRICT
Water/ Sewer FY 2020 Proposed Budget
Table of Contents
Statement of Revenues & Expenditures:
PAGE#
• Revenue ................................................................................................................ 6
• Expenses / Personnel & Admin ............................................................................ 7
• Expenses / Plant Operations ................................................................................. 8
• Expenses / Field Operations ................................................................................. 9
• Debt Service 2011 Bond Series .......................................................................... 10
Narratives
Revenues
• Water & Sewer Revenues ................................................................................... 11
1. Rates FY 2020 ................................................................................... 11-12
2. Water
I Sewer Billing Calculations ................................................... 11-12
• Permits Fees & Licenses ..................................................................................... 13
• Standby Fees·....................................................................................................... 13
• Water Revenue Irrigation (future Re-use) .......................................................... 13
• NSF Check Fees ................................................................................................. 13
• Processing Fee Revenue ..................................................................................... 13
• Lien Information Fee .......................................................................................... 13
• Delinquent Fee Revenue ..................................................................................... 13
• Turn On Fees ...................................................................................................... 13
• Meter Fees .......................................................................................................... 14
• Connection Fees -
WIS .......................................................................................14
• Interest- Investments ........................................................................................... 14
• Contract Field Management Revenue ................................................................ 14
• Miscellaneous Revenues ..................................................................................... 14
Expenses / Personnel & Admin.
• Compliance Monitoring ...................................................................................... 15
• Personnel & Admin ............................................................................................ 15
• FICA Taxes ......................................................................................................... 15
NORTH SPRINGS
IMPROVEMENT DISTRICT
Water I Sewer FY 2020 Proposed Budget
• Pension Benefits ................................................................................................. 15
• Life / Health Insurance ....................................................................................... 16
• Workers Comp .................................................................................................... 16
• Professional Services - Arbitrage Rebate ........................................................... 16
• Professional Services - Dissemination Agent .................................................... 16
• Professional Services Engineering ..................................................................... 16
• Professional Services Legal ................................................................................ 16
• Professional Services Trustee ............................................................................. 17
• Professional Service Website Hosting ................................................................ 17
• Professional Service - Payroll /
HR...................................................................17
• Auditing Services ................................................................................................ 17
• Financial and Accounting Services .................................................................... 17
• Communication Telephone ................................................................................. 17
• Postage
I Freight ................................................................................................. 17
• Insurance - General Liability ............................................................................. 18
• Printing and Binding ........................................................................................... 18
• Legal Advertising ............................................................................................... 18
• Office Supplies ................................................................................................... 18
• Misc. Services..................................................................................................... 18
• Misc. Contingency .............................................................................................. 18
• Capital Outlay ..................................................................................................... 18
Operations - Field Services
• Payroll Salary ...................................................................................................... 19
• FICA Taxes ......................................................................................................... 19
• Pension Benefits ................................................................................................. 19
• Life & Health Insurance ..................................................................................... 19
• Workers Comp .................................................................................................... 19
• Contracts - Generator Maintenance ................................................................... 19
• Communication - Telephone Field .................................................................... 20
• Electricity - General ........................................................................................... 20
• Utility Meter Replacement Program ................................................................... 20
• Utility Backflow Preventers ............................................................................... 20
• Insurance - General Liability ............................................................................. 20
• R&M General .....................................................................................................
20
• R&M Lift Station ................................................................................................ 20
• R&M Roads & Alleyways .................................................................................. 20
NORTH SPRINGS
IMPROVEMENT DISTRICT
Water/ Sewer FY 2020 Proposed Budget
• R&M Vehicles .................................................................................................... 21
• R&M Valve Replacement ................................................................................... 21
• R&M Painting ..................................................................................................... 21
• Licenses & Permits ............................................................................................. 21
• Misc. Contingency .............................................................................................. 21
• Office Supplies ................................................................................................... 21
• Operating Supplies - General ............................................................................. 21
• Operating Supplies - Uniforms .......................................................................... 21
• Operating Supplies - Fuel /Oil ........................................................................... 21
• Operating Supplies - Meter Supplies ................................................................. 22
• Operating Supplies - Hand Tools ....................................................................... 22
• Road Supplies - Other ........................................................................................ 22
• Capital Outlay - Equipment ............................................................................... 22
• Capital Outlay - Vehicles ................................................................................... 22
Operations - Plant Services
• Payroll - Salaried ................................................................................................ 23
• FICA Taxes ......................................................................................................... 23
• Pension Benefits ................................................................................................. 23
• Life / Health Insurance ....................................................................................... 23
• Workers Comp .................................................................................................... 23
• Contracts - Meter Expense ................................................................................. 23
• Contracts - Water Quality .................................................................................. 24
• Contracts - Landscape ........................................................................................ 24
• Contracts - Generator Maintenance ................................................................... 24
• Contracts - Sludge Removal .............................................................................. 24
• Communication Telephone ................................................................................. 24
• Electricity - General ........................................................................................... 24
• Utility Wastewater Treatment.. ........................................................................... 24
• Rentals General ................................................................................................... 24
• Insurance - General Liability ............................................................................. 25
• R&M General ..................................................................................................... 25
• R&M Air-conditioning ....................................................................................... 25
• R&M Electrical ................................................................................................... 25
• R&M Vehicles ....................................................................................................
25
• R&M Slaker Repairs ........................................................................................... 25
• R&M Well Maintenance ..................................................................................... 25
NORTH SPRINGS
IMPROVEMENT DISTRICT
Water/ Sewer FY 2020 Proposed Budget
• R&M Painting ..................................................................................................... 25
• Licenses & Permits ............................................................................................. 25
• Contingency ........................................................................................................ 26
• Office Supplies ................................................................................................... 26
• Operating Supplies - General ............................................................................. 26
• Operating Supplies - Uniforms .......................................................................... 26
• Operating Supplies - Fuel / Oil .......................................................................... 26
• Operating Supplies - Chemicals ......................................................................... 26
• Operating Supplies - Lab Chemicals ................................................................. 26
• Operating Supplies - Lab Equipment. ................................................................ 26
• Capital Outlay - Equipment ............................................................................... 27
• Capital Outlay - Vehicles ................................................................................... 27
• Reserve - Renewal / Replacement ..................................................................... 27
Debt Service
• Debt Retirement .................................................................................................. 27
• Interest Expense .................................................................................................. 27
• Projected Annual Income (Loss) ........................................................................ 27
• Coverage Calculation .......................................................................................... 28
• Budgeted Reserves .............................................................................................. 28
North Springs Improvement District
Water
& Sewer Fund
Adopted Budget FY 2020
Account Description
Adopted
Bud et FY 2019
Actuals as of
05/31/2019
Projected June-Sept
2019
Total Projected
9/30/19
Proposed Budget
2020
FY
Revenue
Permits, Fees, & Licenses
5,500
570
285 854 1,000
Water Revenue
8,450,000 5,387,924
3,100,000 8,487,924
8,500,000
Water Revenue (MEPT Sawgrass Center)
1,000 1,254
627 1,881
1,000
Water Revenue (Lucky Star Holdings)
1,000 242
121 363 1,000
Water Revenue (Magnolia Shoppes)
1,000 1,378
400
1,778
1,000
Standby Fees
300,000 388,877
20,000 408,877
250,000
Sewer Revenue
6,550,000 4,263,430
2,500,000 6,763,430
7,150,000
Water Rev-Irrigation
500,000 355,757
150,000
505,757 500,000
Misc Ub Revenue
(378)
(189)
(568)
Nsf Check Fees
7,000 2,795
1,398
4,193 4,000
Processing Fee
30,000 29,201
5,000
34,201 30,000
Lien Information Fee
25,000 17,075
8,538
25,613 25,000
Delinquent Fee
390,000 284,833
100,000
384,833
350,000
Turn On Fees
22,000 23,960
5,000 28,960
25,000
Meter Fees
100,000 100,000
5,000
105,000
100,000
Connection Fees-W/S
100,000
20,000
20,000
20,000
I nterest-1 nvestments
20,000
110,329
20,000 130,329
80,000
Miscellaneous Revenues
20,000 112,436
112,436
15,000
Contract Service-Field Mgt..Frm 003
12,000 10,000 5,000
15,000
15,000
16,534,500
11,109,682 5,921,179
17,030,861
17,068,000
Total Revenue
Page 1 of 5
Account Description
Adopted
Bud et FY 2019
Actuals as of
05/31/2019
Projected June-Sept
2019
Total Projected
9/30/19
Proposed Budget
FY
2020
Expenses
Personnel & Administration
Payroll-Salaried
990,000
607,973
380,000
987,973
1,030,000
Payroll- Vehicle Benefit 700 619 310
929
1,000
Fica Expense
76,000 43,760 30,000
73,760
78,000
Pension Expense
127,000 95,515 47,758
143,273
160,000
Health & Life Insurance
320,000 161,334 80,667
242,001
320,000
Workers Comp Insurance
18,000 5,526
2,763
8,288
15,000
Unemployment Compensation
5,000 5,000
5,000
5,000
Other Post Employment Benefits (OPEB) 20,000 20,000
20,000
20,000
Prof Serv-Engineering (CH2M Hill) 110,000 14,648 50,000
64,648
100,000
Prof Serv-Arbitrage Rebate
3,000 700
350 1,050
1,500
Prof Serv-Dissemination Agent
1,000 1,000
1,000
1,000
Prof Serv-Trustee
15,000
11,665
11,665
15,000
Prof Serv-Legal Services
100,000
52,753 26,376
79,129
100,000
Prof Serv-Litigation Expense/Broward Cty
20,000
Legal Expense/Collection Fees
3,000
10,818 5,409
16,227
15,000
Prof Serv-Civil Engineer 11,045 5,523
16,568
12,000
Prof Serv-Legislative Expense 61,000
35,002
17,501
52,503
61,000
Actuarial Computation Fee-Opeb
5,000
5,000
5,000
5,000
Prof Serv-Mgt Consulting Serv
14,500 18,505
4,860
23,365
14,500
Prof Serv-lnfo Technology
200,000 66,557 30,000
96,557
100,000
Prof Serv-Web Site Develop
5,000
1,590 795
2,384
5,000
Prof Serv-Human Resources
12,000
7,677 3,838
11,515
12,000
Annual Audit
30,000
16,208 13,000
29,208
30,000
Communication-Telephone
20,000
8,132 10,000
18,132
20,000
Postage And Freight
75,000
50,758 25,379
76,137
80,000
Printing And Binding
35,000 18,958
15,000
33,958
35,000
Rentals-General..Record Storage
6,000
2,277
3,000
5,277
6,000
Rental/Lease-Vehicle/Equip
10,000
5,149 4,000
9,149
10,000
Insurance-General Liability
20,000
20,030 10,015
30,045
32,000
Legal Advertising
5,000
1,857 3,000
4,857
5,000
Office Supplies
25,000
11,207 10,000
21,207
25,000
Janitorail Services/Supplies
50,000
36,419 18,209
54,628
55,000
Misc-Licenses & Permits
50,000 4,231 30,000
34,231
45,000
Misc-Merchant Fees
136,000
93,856 41,000
134,856
136,000
Misc-Services
4,000
3,312 1,656
4,968
5,000
Misc-Contingency
35,000
13,548 15,000
28,548
30,000
Capital Outlay- Equipment
50,000
2,907 25,000
27,907
30,000
Total Personnel & Administration Exeenses
2,657,200 1,434,535 941,408
2,375,943
2,615,000
Page 2 of 5
Account Description
Adopted
Bud et FY 2019
Actuals as of
05/31/2019
Projected June-Sept
2019
Total Projected
9/30/19
Proposed Budget FY
2020
Operation & Maintenance Expenses
Field
Payroll-Salaried 805,000 493,959
280,000 773,959 820,000
Employement Ads 3,100 3,100
3,100 3,000
Fica Expense
60,000 36,664 20,000
56,664 60,000
Pension Expense 65,000 44,629 22,314
66,943 70,000
Health & Life Insurance
280,000 142,030 80,000 222,030 280,000
Worker's Comp. Insurance 57,000
20,261 28,000
48,261 55,000
Unemployment Taxes 3,500 3,500
3,500 3,500
Other Post Employment Benefits (OPEB) 20,000 20,000
20,000 20,000
Water Quality Testing
200
Contracts-Generator Maint
5,000 112
800 912
5,000
Communication-Telephone
15,000 8,290
6,000 14,290 15,000
Electric 60,000 33,432 26,000
59,432 60,000
Rental/Lease - Vehicle/Equip 3,000 22,690 11,345 34,036
35,000
Insurance-General Liability 30,000
31,233 31,233 50,000
R&M-General
65,000 96,662 48,331 144,993 150,000
R&M-Vehicle Repairs 30,000 15,325
7,662 22,987 30,000
R&M-Roads & Alleyways 15,000 6,057 3,028
9,085
15,000
R&M-Lift Stations 140,000
194,524 97,262
291,786
150,000
R&M-Painting 5,000 2,840 1,420
4,261 5,000
R&M-Valve Replacement 4,000 4,000
4,000 4,000
Utility-Meter Replacemt Prog 50,000 20,000
20,000 20,000
Utility Backflow Preventors
5,000
677
4,000
4,677 5,000
Office Supplies
1,500
718
750 1,468 1,500
Op Supplies-General
25,000 5,978 18,000
23,978 25,000
Op Supplies-Uniforms
10,000 7,105
3,553 10,658 12,000
Op Supplies-Fuel, Oil
50,000 26,267
23,000 49,267 50,000
Op Supplies-Hand Tools
1,000 508
254 762 1,000
Op Supplies-Meter Supplies
30,000 S,137 24,000
29,137 30,000
Misc-Licenses & Permits
7,000 2,114 3,000 5,114 7,000
Misc-Contingency
1,000 671
335
1,006
1,000
Cap Outlay-Other
15,000 15,000 15,000
15,000
Cap Outlay-Equipment
150,000 48,703 50,000 98,703
100,000
Cap Outlay-Vehicles 30,000 128,507
40,000 168,507
30,000
Total Field Expenses
2,041,300 1,375,095
864,656
2,239,750
2,128,000
Total Oeerating Exeenses
12,123,400
7,553,847 4,534,261 12,088,108
12,673,000
Net Income (Loss} Before Debt Services
4,411,100
3,555,835 1,386,918 4,942,753 4,395,000
Page4 of 5
Adopted
Actuals as of Projected June-Sept
Total Projected Proposed Budget FY
Account Description
Bud et
FY2019 05/31/2019 2019
9/30/19
2020
Debt Services
Debt Service Series 2011
2,375,000
1,583,333 791,667
2,375,000
2,455,000
930,288 618,674
Interest Expense Series 2011
1,300,000
1,548,963
1,213,197
Total Debt Service
3,675,000 2,513,622 1,410,341 3,923,963
3,668,197
Projected Manual Income iLoss)
736,100 1,042,213 (23,423)
1,018,790 726,803
Coverage Calculation
1.20
1.26 1.20
100,000
100,000
100,000
Renewal and Replacement
100,000
50,000
50,000
Rate Stabilization
50,000
50,000
500,000
500,000
Reserves
500,000
500,000
Total Reserves
$ 650,000 $
$
650,000
$
650,000
$ 650,000
Projected Surplus (Deficit)
86,100 368,790
76,803
Pages of s
NORTH SPRINGS
IMPROVEMENT DISTRICT
Water I Sewer FY 2020 Proposed Budget
REVENUES:
Water - Sewer Revenue
The projected revenue is based upon the current approved rate structure for both water and sewer
utilizing projections of consumption for the upcoming year. The rate structure provides for a
base rate and per thousand gallon rate. There are differing rate structures for residential and
commercial derived from the last rate study and approved by the Board of Supervisors.
Water Minimum Charge
RateFY20
Water Availability Minimum $39.52
Minimum Water Residential, Multi
Family, Ranches/ Magic
$24.34
Water Commercial l" Minimum $60.84
Water Commercial 1.5" Minimum
$121.68
Water Commercial 2" Minimum $194.69
Water Commercial 3" Minimum $365.05
Water Commercial 4" Minimum
$608.41
Water Commercial 6 & 8" Minimum $1,216.83
Sewer Minimum Charge
RateFY20
Minimum Sewer Residential, Multi
Family, Ranches/ Magic
$18.81
Sewer Commercial l" Minimum
$41.60
Sewer Commercial 1.5" Minimum
$79.56
Sewer Commercial 2" Minimum $125.13
Sewer Commercial 3" Minimum $231.45
Sewer Commercial 4" Minimum
$383.33
Sewer Commercial 6
& 8" Minimum
$763.04
Page 11
NORTH SPRINGS
IMPROVEMENT DISTRICT
Water/ Sewer FY 2020 Proposed Budget
Irrigation Minimum Charge Rate FY 20
Residential Irrigation Minimum $24.34
Commercial 1.5" Irrigation Minimum
$121.68
Residential 2" Irrigation Minimum $194.69
Water Volume Charge RateFY20
Water Residential, Commercial 1", 1.5", 2", 3", 4", 6", & 8", Ranches/ Magic
0-12,600 Gals
$2.35
12,601-25,200 Gals
$4.71
25,201 Gals and Over
$7.06
Water Med/ High Density Consumption
0-7,600 Gals
$2.35
7,601-15,200 Gals
$4.71
15,201 Gals and Over
$7.06
Sewer Volume Charge
RateFY20
I
Sewer Residential, Commercial 1", 1.5", 2", 3", 4", 6", & 8", Ranches/ Magic
0 Gals and Over
I $2.10
Sewer Med/ High Density Consumption
0 Gals and Over
I$2.10
Irrigation Volume Charge
RateFY20
Irrigation Residential, Commercial 1.5"& 2" Consumption
0-12,600 Gals
$2.35
12,601-25,200 Gals
$4.71
25,201 Gals and Over
$7.06
Page 12
NORTH SPRINGS
IMPROVEMENT DISTRICT
Water/ Sewer FY 2020 Proposed Budget
Permits, Fees, & Licenses
The District charges permit fee for water and sewer projects undertaken by contractors within the
District. This fee offsets inspections and plan reviews for these projects conducted by the
District.
Standby Fees
Platted and unplatted residential & commercial parcels and tracts are charged a fee per parcel or
tract.
Irrigation
The projected revenue is based upon the current approved rate structure for irrigation water
charges utilizing projections of consumption for the upcoming year. The rate structure provides
a per thousand gallon rate for irrigation water only and in the future will include the Districts re-
use projects.
NSF Check Fees
Fees charged to customers related to non-sufficient funds.
Processing Fee Revenue
A processing fee is charged for new accounts.
Lien Information Fee
A fee is charged for an estoppel letter.
Delinquent Fee Revenue
The Board of Supervisors at a public meeting held in 2014 adopted a $25 late fee to customers
who receive a delinquent notice on their account and /or a termination date is hand delivered.
Turn On Fees
Fees charged to customers who have had their service shutoff for lack of payment and service is
restored after payment.
Page 13
NORTH SPRINGS
IMPROVEMENT DISTRICT
Water/ Sewer FY 2020 Proposed Budget
Meter Fees
Represents the amount collected for meter Fees based on the size of the meter:
Meter Size
Amount
5/8" Meter
$400.00
1" Meter
$600.00
1 1/2" Meter
$900.00
ERT
$150
2" Meter ($150 per unit (ERC) plus cost of meter
3" Meter ($150 per unit (ERC) plus cost of meter
The amount budget is based on prior year's meters.
Connection Fees - WIS
Represents the amount collected for new connections based on the following:
User Class Wastewater
Water
Single Family
Medium Density
Commercial
Irrigation
$11,391
$5,974
$11,391
$558
$264
$558
$166
The revenue is based on prior year's fees.
Interest- Investments
The District earns Interest Income on the checking accounts with SunTrust, various CD's, and
debt services trust accounts with US Bank.
Contract Field Management Revenue
The District receives reimbursement of $12,000 from the Parkland Isles fund. This
reimbursement is for field management services performed by District staff to include acting as a
liaison between the home owner associations
(HOA), oversight of contractors, and compliance.
Miscellaneous Revenues
Represents miscellaneous fees charged for repairs and other services provided to the customer by
the district.
Page 14
NORTH SPRINGS
IMPROVEMENT DISTRICT
Water/ Sewer FY 2020 Proposed Budget
EXPENDITURES:OPERATINGEXPENSES
Personnel and Administration:
Payroll - Salaried
This includes payroll, workers comp, FUT A/SUT A truces and payroll charges for the admin.
personnel based upon current rate plus an increase. Each employee will be evaluated in
September to determine their actual increase. The District employs the following under this
category:
• District Manager
• Deputy District Manager
• District Clerk
• Executive A
• District Engineer
• Human Resources Director
• Chief Financial Officer
• Senior Accountant
• Staff Accountant
• Utility Billing Manager
• Assistant Utility Billing Manager
• Utility Billing Supervisor
• Customer Service
• Customer Service
• Customer Service
• Customer Service
FICA Taxes
Payroll truces for the Administrative personnel.
Pension Benefits
The District's pension plan was established whereby the employer contributes for each
employee's annual salary into a Florida Retirement System.
Page 15
NORTH SPRINGS
IMPROVEMENT DISTRICT
Water/ Sewer FY 2020 Proposed Budget
Life and Health Insurance
The District offers the employees' health, life, dental and disability insurance as part of their
benefits plan while employed by the District.
Worker's Compensation
Payments required by law to be made to an employee who is injured or disabled in connection
with work. The District's policy is with Travelers Insurance.
Professional Services - Arbitrage Rebate
The District contracts with an independent certified public accountant to annually calculate the
District's arbitrage rebate liability on its revenue bonds. The amount is based on standard fees
charged for this service.
Professional Services - Dissemination Agent
The District is required by the Security and Exchange Commission to comply with Rule
15c2-12(b) (5), which relates to additional reporting requirements for unrelated bond issues. The
District has contracted for this service and the amount is based on the contracted amount.
Professional Services - Engineering
The District has a continuous services contract with CH2M Hill to provide engineering services
to the District. Also the district contracts with other engineering firms for services of electrical
engineering, consulting, and surveying services.
Professional Services - Legal Services
The District has legal counsels. This expense includes preparation for monthly board meetings,
contract review, etc.
Page 16
NORTH SPRINGS
IMPROVEMENT DISTRICT
Water I Sewer FY 2020 Proposed Budget
Professional Services - Trustee
In 2011, The District issued the 2011 Series of Revenue Refunding Bonds and is deposited with
a Trustee to handle all trustee matters. The annual trustee fee is based on standard fees charged
plus any out of pocket expenses.
Professional Service Website Development
The District has contracted Watt Media Corp. to maintain its website www.nsidfl.gov. The
District has been granted permission by the Federal Government to use the .gov domain, which
is consistent with government agencies.
Professional Services - Payroll / HR
The District has contracted with COMPUPAY CORP. to handle payroll and other HR related
matters.
Auditing Services
The District is required by Florida Statutes to arrange for an Independent Audit of its financial
records on an annual basis. This expense is based on existing year engagement letter plus
anticipated increase for this year's engagement letter.
Financial and Accounting Services
The District has contracted GMS (Government Management Services) to perform financial
consulting services, Assessments for Non Ad V alorem taxes, and coordinate with our in house
accountants.
Communication -Telephone
Telephone and fax machine expenditure estimates are based on prior years cost.
Postage and Freight
Mailing of agenda packages, overnight deliveries, correspondence, utility bills etc.
Page 17
NORTH SPRINGS
IMPROVEMENT DISTRICT
Water/ Sewer FY 2020 Proposed Budget
Insurance - General Liability
The District retains an Insurance Agent, who on an annual basis, arranges the placement of the
District insurance coverage requirements
Printing and Binding
Printing and Binding agenda packages for board meetings, printing of computerized checks,
stationary, envelopes, photocopies, etc.
Legal Advertising
Advertising of monthly board meetings, public hearings, requests for bids and any other legal
advertising that may be required.
Office Supplies
Any supplies that may need to be purchased during the Fiscal Year, i.e., paper, minute books, file
folders, labels, paper clips, etc.
Miscellaneous Services /Licenses & Permits
This is for any miscellaneous services that are necessary for the operations and maintenance of
the software.
Misc Contingency
This represents any unexpected expenses that may arise in the District.
Capital Outlay
Periodic replacement of office equipment as needed.
Page 18
NORTH SPRINGS
IMPROVEMENT DISTRICT
Water/ Sewer FY 2020 Proposed Budget
OPERATIONS AND MAINTENANCE:
Field Operations:
Payroll - Salaried
This includes Payroll, Workers Comp, FUT A/SUT A Taxes and payroll charges for the Field
personnel based upon current rate plus an increase. Each employee is evaluated in September to
determine their actual increase. The following personnel are budgeted in this line item:
• Field Manager
• "14" Field Distribution Operators
• "3" Meter Readers
FICA Taxes
Payroll taxes for the Field personnel.
Pension Benefits
The District's pension plan was established whereby the employer contributes for each
employee's annual salary into Florida Retirement system.
Life and Health Insurance
The District offers the employees Health, Life, Dental, and Disability Insurance.
Workers Compensation
Payments required by law to be made to an employee who is injured or disabled in connection
with work.
Contracts - Generator Maintenance
This is for the quarterly and yearly maintenance of generators.
Page 19
NORTH SPRINGS
IMPROVEMENT DISTRICT
Water/ Sewer FY 2020 Proposed Budget
Communication - Telephone - Field
The District provides cellular telephones for all field employees. This also includes service from
Sunshine State One Call.
Electricity - General
The District has utility accounts with Florida Power & Light for the field lift stations.
Utility - Meter Replacement Program
This expense represents the replacement of customer utility billing meters, which have a limited
operational life and must be replaced approximately every 10 years.
Utility Backflow Preventers
This expense is for installation or replacement of backflow preventers at our customer's utility
meters as required by Florida law. This prevents cross connections and unsafe backflow hazards
into our potable water distribution system.
Insurance - General Liability
The District retains an Insurance Agent, who on an annual basis arranges the placement of the
District insurance coverage requirements.
R & M - General
This expense is for repairs and maintenance on the Districts equipment, which is necessary to
maintain the District in an operational condition.
R & M - Lift Station
This expense includes pump repairs and cleaning for the lift stations.
Page 20
NORTH SPRINGS
IMPROVEMENT DISTRICT
Water I Sewer FY 2020 Proposed Budget
R & M - Road & Alleyways
This expense includes street and driveway paving and repairs.
R & M - Vehicles
This is for the monthly maintenance on the District's vehicles plus any repairs.
R & M- Valve Replacement
This is for the valve replacement program for the District
R & M - Painting
This expense is for the painting of misc. items such as lift stations, fire hydrants, etc.
Licenses & Permits
This expense includes costs for permits, employee license renewals, subscriptions, licensing,
books, and schooling required to maintain compliance with employee licensing requirements.
Misc. Contingency
This is for any unforeseen expenses that may occur in the Field during the year.
Office Supplies
Any office supplies that may need to be purchased during the Fiscal Year, i.e., paper, minute
books, file folders, labels, paper clips, etc.
Operating Supplies - General
This is for any miscellaneous contingencies that may arise in the District.
Operating Supplies - Uniforms
This is for uniform rental plus an annual shoe allowance.
Page 21
NORTH SPRINGS
IMPROVEMENT DISTRICT
Water/ Sewer FY 2020 Proposed Budget
Operating Supplies - Fuel / Oil
This is for Diesel fuel and Gasoline purchased by the district.
Operating Supplies - Meter Supplies
This expense includes Meter installation supplies.
Operating Supplies - Hand Tools
This expense includes hand and power tools that may be needed for the job.
Road Supplies - Other
This is reserved for the purchase of road supplies
Capital Outlay - Equipment
This is for the purchase of new equipment for the District as needed to maintain operations.
Capital Outlay - Vehicles
This is to purchase vehicles if needed.
Page 22
NORTH SPRINGS
IMPROVEMENT DISTRICT
Water/ Sewer FY 2020 Proposed Budget
Pl.ANT OPERATIONS:
Payroll - Salaried
This includes Payroll, Workers Comp, FUT A/SUT A Taxes and payroll charges for the Field
personnel based upon current rate plus an increase. Each employee is evaluated in September to
determine their actual increase. The following personnel are budgeted in this line item:
• Director of Operations
• "12" Water Plant Operators
• "2" Plant Maintenance Supervisor
• "3" Maintenance Technician
• Master Electrician
• Electrician
FICA Taxes
Payroll taxes for the Plant Operations personnel.
Pension Benefits
The District's pension plan was established whereby the District contributes for each employee's
annual salary into a Florida Retirement System.
Life and Health Insurance
The District offers the employee's Health, Life, Dental, and Disability Insurance.
Workers Compensation
Payments required by law to be made to an employee who is injured or disabled in connection
with work.
Contracts - Meter Expense
This is for the meter calibration every two (2) years.
Page 23
NORTH SPRINGS
IMPROVEMENT DISTRICT
Water/ Sewer FY 2020 Proposed Budget
Contracts - Water Quality
Water Quality Testing is done for the following tests that include Monthly Test (BCHD),
Standard Plate Count, UCMR2 EPA testing, Quarterly Water Samples, and Annual Water
Analysis.
Contracts - Landscape
This is for the monthly landscaping that is done for the water plant and several off site locations
such as wells and right of ways for water plant operations.
Contracts - Generator Maintenance
This is for the contract to repair and maintain the generators plus clean fuels testing and tank
cleaning of the Districts generators.
Contracts - Lime Sludge Removal
This is for the contract for lime sludge removal that is necessary for the District.
Communication - Telephone - Plant
The District provides telephones for all Plant Operations employees.
Electricity - General
The electric requirements for the water plant and wells based upon operating history.
Utility - Wastewater Treatment
The District transmits all of its wastewater for transmission, treatment, and disposal to Broward
County through its Large User Agreement to the County's 2A regional facility.
Rentals - General
This is for the rental of miscellaneous equipment that is needed for the district.
Examples include: heavy equipment; jack hammers; cranes, etc.
Page 24
NORTH SPRINGS
IMPROVEMENT DISTRICT
Water/ Sewer FY 2020 Proposed Budget
Insurance - General Liability
The District uses an Insurance Agent, who on an annual basis arranges the placement of the
Districts insurance coverage requirements.
R & M - General
This expense is for repairs and maintenance on the Districts equipment, which is necessary to
maintain the District in an operational condition, which also includes trash pickup services.
R & M - Air Conditioning
This is for any repairs and maintenance to the air conditioning system.
R & M - Electrical
This is for the electrical maintenance supplies that may be needed by the District.
R & M- Vehicles
This is for the monthly maintenance on the District's vehicles plus any repairs.
R & M - Slaker Repairs
This is for the repair and maintenance on the District's slaker(s), which is a piece of equipment
used in the water treatment process at the Districts water treatment plant.
R & M - Well Maintenance
This is for the repair and maintenance on the District's wells.
R & M - Painting
This is for the painting of the facility and storage tanks in the District.
Licenses & Permits
Page 25
NORTH SPRINGS
IMPROVEMENT DISTRICT
Water / Sewer FY 2020 Proposed Budget
This expense represents the cost for facility license renewals, subscriptions and employee
licensing, books and schooling required to maintain their license to operate.
Contingency
This is for any unforeseen expenses that may occur for the Plant Operations during the year.
Office Supplies
Any office supplies that may need to be purchased during the Fiscal Year, i.e., paper, minute
books, file folders, labels, paper clips, etc. Anew printer will need to be purchased this year to
replace an older model.
Operating Supplies - General
This expense is for general operating supplies such as janitorial, lab supplies, etc. to operate the
Districts water treatment plant.
Operating Supplies - Uniforms
This is for uniform rental plus an annual shoe allowance.
Operating Supplies - Fuel/Oil
This is for Diesel Fuel and Gasoline purchased by the District.
Operating Supplies - Chemicals
This is for chemicals for Plant treatment purchased by the District.
Operating Supplies - Lab Chemicals
This is for lab chemicals purchased by the District.
Operating Supplies - Lab Equipment
Page 26
NORTH SPRINGS
IMPROVEMENT DISTRICT
Water/ Sewer FY 2020 Proposed Budget
This is for the purchase of lab equipment for the water plant for compliance testing required by
regulatory agencies.
Capital Outlay - Equipment
This is reserved for the purchase of miscellaneous tools for the District and for the purchase of a
new computer for the water treatment plant.
Capital Outlay - Vehicles
This is to purchase vehicles if needed.
Reserve - Renewal & Replacement
This is for the reserves for the renewal & replacement.
DEBT SERVICE:
Debt Retirement
The District has refinanced all of its water and sewer tax exempt bonds into a new series 2011,
Water & Sewer Revenue Refunding / Revenue Bond. These bonds have a principal and interest
payment due October 1 each year and are based on amortization schedules
Interest Expense
The District has refinanced all of its water and sewer tax exempt bonds into a new 2011 series
Water & Sewer Revenue Refunding / Revenue Bond. These bonds have a principal and interest
payment due April 1 & October 1, each year and are based on amortization schedules.
Projected Annual Income (Loss)
This is the total income received or total income loss after all expenses has been paid by the
District to include operational expenses and debt service.
Page 27
NORTH SPRINGS
IMPROVEMENT DISTRICT
Water/ Sewer FY 2020 Proposed Budget
Coverage Calculation
The District is required to maintain 110% debt coverage as required by the series 2011 bond
documents. This means that the District's operating income needs to equal or exceed its annual
debt service payments by 110%.
Budgeted Reserves
• Renewal
& Replacement: The District has developed a reserve program for its
operational equipment to be replaced after it has exceeded its life expectancy, or is no
longer operational.
• Rate Stabilization: This expense is to stabilize the Water & Sewer bond rates in the
2011 series.
Page 28
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WATER & SEWER BUDGET Fiscal Year 2020 October (North Springs Improvement District)

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Completed 22 February 2021

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