(List separately ALL multiple dates in the Scheduling Notes section below.)
STUDENT ASSOCIATION FACILTY & EVENT SERVICES REQUEST
ROOM RESERVATION
Facility Requested: _____________________________________________________ Estimated Attendance: ______
Event Name: ______________________________________________________________________________________
Event Description: __________________________________________________________________________________
Date(s) Requested:
Reservation Time: _______________
_________________ Time of Event:
__________________ _________________
From
(Room Access)
To
(Out of room by)
From
To
Scheduling Notes:
CATERING / REFRESHMENTS
Will there be any food/drinks? Yes No BEO# _____________. All food served on campus must be provided by Sodexo
Catering, x6359. Table linens must be requested through Sodexo Catering. Food may be served in the following areas
only: Holy Spirit Room, Trustees’ Dining Room, Fireside Room and Hammer Alumni Dining Room.
Notes: ___________________________________________________________________________________________
CAMPUS EVENT SERVICES (indicate quantity as needed) Set up deadline: _______________________
(Time/Date)
Rectangular Tables: _______ 6ft._______ 8ft. Round Tables (6’ diameter): _______ Chairs: _______ Podium: ______
Pipe & Drape: ______ Risers/Staging: _______ Other (Please indicate): _____________________________________
Notes:
Please attach diagram of arrangement of tables, chairs, etc…, if necessary to the request.
AUDIO SERVICES (indicate
quantity
as needed) Set up deadline: ______________________
(Time/Date)
# Of Vocal Mics: Mic Stand: ________
Other (Please indicate): ____________________________________________________________________________
Notes:
VISUAL SERVICES (indicate
quantity
as needed) Set up deadline: ______________________
(Time/Date)
Easel: Projector: ________ Screen: Whiteboard: ________ Laptop: DVD Player: ________
Other (Please indicate): ____________________________________________________________________________
Notes: __________________________________________________________________________________________
REQUESTER INFORMATION REQUIRED SIGNATURES
_____________________________________
________________________________________
Requester (Please Print) Request Date Student Activities Date
Facility Approval
_____________________________________
________________________________________
Phone # Room # Dean/Department Head Date
_____________________________________
________________________________________
Requester email Vice President Date Calendar Office
SA Offices please attach with all required signatures to the Virtual EMS request and submit at least 7 FULL DAYS prior to the activity.
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