Virginia Military Institute
TO: The Deputy Superintendent & Dean of the Faculty
SUBJECT: Administrative Report of Excessive Absences / Withdrawal
DATE: __________________________________________
Accumulated absences amounting to more than 30% of the total number of class meetings
and/or laboratory meetings require an administrative withdrawal from the course. You are
hereby notified that you have accumulated 30% or more absences in the following course, and
that you may not be eligible to receive academic credit in the course.
Cadet Name: _____________________________________________________
VMI ID#: _____________________________________________________
Course Number: _________________________ Term:______________
Course Name: _____________________________________________
This cadet should be assigned a final grade of: (Check appropriate grade)
Instructor Signature:________________________________________ Date:___________________
Department Head Signature:__________________________________ Date:___________________
Dean’s Approval: Withdraw - As Indicated Above Other:______________________
Signature:___________________________ Date:__________________
Failure to maintain a minimum full-time load of at least 12 credit hours in any semester will result in an
administrative withdrawal from the Institution. Cadets will be notified by the Registrar’s Office if they
fail to maintain a full-time load.
For Registrar’s Office Use Only: Processed: By____________________ Date:______
FT Load checked Current hours registered:_________
Copies To: Cadet:__________________________
INSTRUCTIONS: Adviser:_________________________
Academic Department: _____________
The original is sent to the Dean for review.
The completed document is then forwarded to the Registrar’s Office, who will notify the cadet,
cadet’s academic adviser, and department of the withdrawal outcome.
Should a cadet fall below the 12-hour minimum, the cadet, department head, adviser, and Dean
will be notified.