Fillable VFW FIELDS USE APPLICATION (Town of Westford, MA)

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VFW FIELDS USE APPLICATION (Town of Westford, MA)

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TOWN OF WESTFORD
PARKS, RECREATION DEPARTMENT
VFW FIELDS USE APPLICATION
PLEASE PRINT
ORGANIZATION NAME: _ PERSON IN CHARGE:
ADDRESS:
TOWN: ZIP CODE: _
BEST NUMBER TO REACH YOU: HOME# _ WORK# CELL #
EMAIL: Additional contact email for field closure notification:
NAME & CELL PHONE # OF PERSON ON SITE
DATE(S) REQUESTED: from
to
TIME OF DAY: _
DAY(s) OF WEEK_
CHECK FIELD REQUESTED
VFW Baseball
VFW Softball
Fields
Seasonal or multiple use permit requests must
include schedule.
This permit grants the above-named applicant the non-exclusive right to enter and use certain portions of the Town’s property for the purpose of
conducting recreational activities. I acknowledge that I am solely responsible for ensuring the safety of those using the Town’s property
pursuant to this permit and that I am responsible for ensuring that said use is in accordance with all applicable laws, including but not limited-
to the rules and regulations of the Town of Westford Parks, Recreation & Cemetery Department, and the Bylaws of the Town of Westford.
I further acknowledge that I have read the Town of Westford Policy on the Possession and Use of Alcohol on the parking lot for Forge VFW
Field and that if I, or any member of my organization chooses to use alcohol on the parking lot of Forge VFW Field, it is at their own risk, and
the Town of Westford will bear no responsibility or liability as a result of any harm or damage that may arise as a result of such activities.
The permit holder agrees that no person shall be permitted to participate in activities pursuant to this permit unless and until they have executed
the attached Release of Claims, Indemnity and Hold Harmless Agreement.
I certify by signing this permit application that every individual that will participate in the permitted activity has been provided a copy of the
Town of Westford Policy on the Possession and Use of Alcohol on Town Fields and that the required Board of Selectman approval and
associated insurance has been procured.
SIGNED DATED
Fee Structure: Check one
1. Primary User Groups – up to 50% of annual cost of field maintenance
2. Westford Adult/Westford Business $100/game;
3. Community Fields @Nutting Road: Resident $80/hr, non-resident $120/hr
4. Primary User Alliance, Non-resident youth $100/game
5. Camps/Clinics $1,000/up to 5 days for <50 campers; >50 Additional $10/camper (Jack Walsh)
6. Camps/Clinics $1,200/up to 5 days for <50 campers; >50 Additional $10/camper (Nutting Road)
7. Nonresident Groups (one time use or multiple use) $100/hour/field
FOR OFFICE USE ONLY:
PERMIT: GRANTED
DENIED
CANCELED
DATE:
SEASON
PAYMENT RECEIVED: CHECK # AMOUNT $ PERMIT #
2020
CHECK LIST
FIELD PERMITS APPLICATION REQUIREMENTS
____ COMPLETED & Signed Field Permit Application
____ PARTICIPANT ROSTERS
____ WAIVER RELEASE FORMS (each coach/participant)
____ SUBMIT PAYMENT
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STANDARD CONDITIONS:
Field Safety Information
1. Coaches must walk the fields and surrounding area prior to use. A potential hazard must be
reported to players, opposing team, and officials. Report hazards within 24 hours to the Parks
and Recreation Director (978) 692-5532 and to League Officials.
2. Serious injury that requires a doctor, hospital, or ambulance shall be reported in writing to
the Parks and Recreation Department within 24-48 hours. Report forms are available from
the department and on-line
3. Closed fields may not be used for any reason. Use of a closed field jeopardizes the safety
of all and will require additional maintenance to restore the field to safe conditions.
4. A field that is saturated (water logged and feels like walking on a wet sponge) or has standing water
in the playing area should be closed by coaches to avoid damage. If a footstep leaves an
impression on the turf, or if the grass is removed easily with a cleat, the field is considered wet and
should be close until conditions change.
5. Frost on the field – field should not be opened until frost has melted.
6. Fields should be closed under any of the following conditions: lightening, heavy
rain/downpour of rain, thunder, or severe weather warnings, other conditions that present safety
concerns for users/spectators.
7. Field is frozen = field closed
8. Field should be closed when the footing is unsure and or slippery.
9. Coaches and leagues are not allowed to do any maintenance work on wet fields. Do not brush
water off water/clay onto grass areas. This creates a major and unnecessary problem maintaining
the grass around the base areas. The clay settles in the grass creating an uneven base path or lip
resulting in a potential tripping hazard.
10. Soft toss/batting practice and/or kicking against fences is not allowed.
11. Trash and Recycling
Upon completion of a game or practice, the group/team coaches are responsible for the proper
removal and disposal of trash associated with their use of the property. All fields and bench
areas should be left clean at the end of each use.
12. Blocking of Emergency Access entrances is strictly prohibited.
13. COMMUNITY FIELDS AT NUTTING ROAD
• Due to the nature of synthetic turf and its recovery ability the Community Fields at
Nutting Road may stay open when the grass fields are closed. They will be closed if
snow covered and permit holders are not allowed to remove snow from any field. The
field is closed with standing water until it has drained, and surface has dried.
• No beverages /drinks other than plain water allowed on the synthetic turf fields
• No food is allowed on the synthetic turf fields
• No dogs allowed on synthetic turf
• No chewing gum or similar substance is allowed as gum may damage the synthetic turf.
• No staking of any object into the synthetic turf.
14. All the recreation fields are located in residential areas. Please be respectful of neighbors and the
neighborhood.
Completed Forms can be sent via email, fax, mail or hand delivered using the following contact
information:
Westford Parks & Recreation Department, 65 Main Street- 3
rd
Floor, Westford, MA 01886
JFelicani@WestfordMA.Gov
Fax: (978) 392-4471
TOWN OF WESTFORD
PARKS, RECREATION DEPARTMENT
POLICY ON THE POSSESSION AND USE OF ALCOHOL ON FORGE
VFW FIELD PARKING LOT
1. Purpose
WHEREAS, The Town of Westford Parks, Recreation & Cemetery Department (the
“Department”) has the care, custody and control of the following Town recreational facilities:
Forge VFW Fields and the associated parking lots (hereinafter collectively referred-to as the
“Fields”);
WHEREAS, the Department issues permits for groups and individuals to conduct
sporting events and other recreational activities on the Fields;
WHEREAS, Section 58.3 of the Town’s Bylaws provides that “No person shall bring any
alcoholic beverage onto any private property or onto any public property or possess or consume
any alcoholic beverage in or upon any public property or private property without the permission
of the owner or person lawfully in charge or control of such private or public property.”;
WHEREAS, the Department has been informed that adult users of the Fields desire the
use of alcoholic beverages during adult sporting events and recreational activities; and
WHEREAS, the Board of Selectmen is amenable to the use of alcoholic beverages by
adults during such events, limited to only the parking lots associated with the Fields, and
provided that all participants understand and acknowledge that no alcoholic beverages will be
supplied by the Town, that the Town will not supervise or control the consumption of alcoholic
beverages and that the Town will not be held responsible for any harm or damage that may arise
from such activity.
2. Applicability
This policy shall apply to adult sporting and recreational events conducted at the
following Town-owned recreational facilities: Forge VFW Baseball, and Forge VFW
Softball.
3. Policy
The Board of Selectmen hereby grants the holder of a permit issued by the Parks and
Recreation Department, for use of one of the above-listed Fields, permission to possess and
consume alcoholic beverages in the Forge VFW parking areas, subject to the following terms
and conditions:
1. The possession and consumption of alcoholic beverages shall be allowed only in the
parking lot of the location specified in the permit and only during the date and time
that the permit is in effect.
2. The permit holder shall obtain from each participant and observer, and from the parent or
guardian of each minor participant or observer, the Release of Claims, Indemnity and
Hold Harmless Agreement attached to the permit application, and the permit holder shall
certify that it carries insurance in an amount sufficient to support the obligations of the permit
holder under the terms of this Policy.
3. The possession and consumption of alcoholic beverages is prohibited by all other
persons, at all other properties within the care, custody and control of the Department,
and at all other times.
4. Users of the Fields shall be solely responsible for supplying their own alcoholic
beverages. No alcoholic beverages will be supplied by or on behalf of the Town of
Westford.
5. The possession and consumption of alcoholic beverages will not be supervised or
controlled by the Town of Westford and any person who chooses to possess and/or
consume alcoholic beverages does so at their own risk.
6. The possession and consumption of alcoholic beverages is subject to compliance with all
applicable laws, including but not limited to Massachusetts General Laws, Chapter 138,
section 34, which prohibits the delivery of alcoholic beverages to any person under the
age of 21 years.
7. Permit holders shall be solely responsible for leaving the Fields in cleaner condition
than found. All trash from the event must be disposed of properly.
8. Permit holders shall be responsible for any damage incurred by or as a result of their use.
9. The use or possession of tobacco products or illegal substances at the Fields is prohibited.
Pursuant to Massachusetts General Laws, Chapter 270, section 22(j), smoking and the use
of any tobacco products is hereby prohibited on the Fields
4. Disclaimer
By adoption of this policy, the Department does not expressly or impliedly encourage, condone
or endorse the consumption of alcoholic beverages.
5. Acknowledgment
My signature below indicates that I have received and read a copy of the Town of Westford
Parks, Recreation, Cemetery Department Policy on the Possession and Use of Alcohol on VFW
Forge Fields Parking Lot and will fully abide by the terms, conditions and provisions of same. I
also agree to distribute this policy to each participant taking part in activities associated with the
permit for field use.
Organization Name: _____________________________________
Permit Holder Signature: ___________________________________________
Date: ________________
50237
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Release of Claims, Indemnity and Hold Harmless Agreement
I,
, in consideration of the opportunity to participate in a sporting
event or other recreational activity at the Town’s fields (the Program), do hereby release the Town of Westford, and
any employees, agents, officials, representatives, officers, committees, boards, members, sponsors, agents,
associates of any status, and volunteers of the Town of Westford, of any and all liability for any and all claims,
actions, causes of action, demands, damages, costs, loss of services, expenses and compensation which I may have
as the result of my participation in the Program and all activities related thereto. I further acknowledge that
participation in the program is voluntary and may expose me or my property to risks of personal injury. I therefore
enter this program assuming all risk of injury to my person or property arising from my participation in the Program,
and in this regard, assume and agree to pay all medical costs or property damage costs occasioned and thereby
releasing the Town of Westford and any employees, agents, officials, representatives, officers, committees, boards,
members, sponsors, agents, associates of any status, and volunteers of the Town of Westford from and against all
claims, damages, injuries or causes of action which I or my heirs, executors, or administrators may have herein.
Furthermore, I hereby agree to protect the Town of Westford and its successors, departments, boards, committees,
officers, employees, servants, attorneys and agents against any claim for damages, compensation or otherwise
arising out of or resulting from any injury to any party in connection with my participation in the aforementioned
Program and to INDEMNIFY, reimburse or make good to the Town of Westford or its successors, departments,
committees, boards, officers, employees, servants and agents any loss or damage or costs, including attorneys’ fees,
which the Town of Westford or its representatives may have to pay if any claims or litigation arises from said
participation in the aforementioned activities.
I hereby further covenant for myself, my successors and assigns not to sue the said Town of Westford, or
its departments, officers, employees, servants, attorneys, and agents, on account of any such claim, demand or
liability.
I
am fully aware that by signing this document I am releasing the above mentioned parties from liability
that may arise as a result of intentional or negligent acts of these parties. Additionally, it is my intent to release the
above mentioned parties from liability relating to any accident and resulting injuries and/or death that may occur
while participating in the Program.
W
itness my hand and seal this
day of
, 20
___.
Program Participant (Signature) Program Participant (Printed)
Witness
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VFW FIELDS USE APPLICATION (Town of Westford, MA)

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Completed 5 August 2020

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