UW Vehicle Passenger Exception Request
One-Time Form
Please complete this form in its entirety if you wish to have a passenger who is not on official University of Wyoming
business accompany you on University business travel. Pursuant to UW’s Vehicle Use Policy, passengers are not allowed
to travel in UW vehicles unless they are participating in official University business. Exceptions may be granted by the
UW Risk Manager under certain limited circumstances where the passenger is necessary and in the best interests of the
University (for example, the passenger will be providing you necessary medical assistance or other accommodation to
allow your work related travel).
Name of UW Driver____________________________________________________________
Purpose of UW Related Travel____________________________________________________
Name of Proposed Passenger______________________________________________________
Travel Dates and Destination_____________________________________________________
Reason for Exception Request (provide a detailed explanation for the need to travel with a passenger including but not
limited to what role the passenger will play, why the passenger is a necessity, the consequences of the passenger not
traveling with you, etc.):
_____________________________________________________________________________________
Approved:
Denied:
____________________________________ ___________________________
UW Vehicle Driver’s Signature and Date Risk Manager’s Signature and Date
Return form to Risk Management, 247 Knight Hall, fax (307) 766-3024, email risk@uwyo.edu
