Fillable University of Wyoming - Annual Treasurers Report

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University of Wyoming - Annual Treasurers Report

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  • 10 check-boxes
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Club/Group Name:
Treasurer
:
Wyoming
4-H
Published 2018
Wyoming 4-H/Youth Development Program
Annual Treasurers’ Report
The annual treasurers’ report will be
completed by the club/group treasurer
and the club/group financial review
committee. This report will be submitted
upon completion to the County Extension
office as part of the chartering process.
Wyoming 4-H/Youth Development Program Annual Treasurers’ Report Page | 1
Account Journal
Example
Date
Check #
Source and Purpose
Debit
(expense)
Credit
(Deposit)
Beginning Balance start of year
12/21/16
1046
Wal-Mart – food/supplies for club party
$ 187.36
$
2/6/17
Club Fundraiser – Chili Dinner
$
$ 625.00
4/26/17
1047
Hanna Jones – scholarship national 4-H trip
$ 250.00
$
Record each expense and deposit made in the journal below. The journal will be used to reconcile the account
with the bank statements. The journal will also be used in the financial review/audit process.
Date
Check #
(Check when
cleared)
Source and Purpose
Debit
(expense)
Credit
(deposit)
Balance
Beginning balance
$
$
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Wyoming 4-H/Youth Development Program Annual Treasurers’ Report Page | 2
Account Journal
This page can be copied for additional entries.
Date
Check #
(Check when
cleared)
Source and Purpose
Debit
(expense)
Credit
(deposit)
Balance
Ending balance from previous page
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Wyoming 4-H/Youth Development Program Annual Treasurers’ Report Page | 3
Inventory Report
Club/Group Name:
Club/group does not have any inventory.
List all equipment or property purchased by the club/group, or equipment or property donated to the club
or group. This list needs be updated as needed and maintained for the duration the club/group is active.
Date
Acquired
Item Description
(Include serial # or model # when appropriate)
Purchase
Price
Storage Location
Disposal
Date
9/1/01 12 pocket monthly file folder $ 28.98 Treasure’s house
3/24/16 Fitting Stand – Donated by John French $ Donated Smith’s House
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Wyoming 4-H/Youth Development Program Annual Treasurers’ Report Page | 4
Annual Financial Report
This form is to be completed by the club/group treasurer and provided to the financial review committee. The
information collected for this form should cover the past twelve months of financial information.
Name of 4-H Club/Group:
Year:
Name of Bank /Credit Union:
EIN#
Account Type: _____Checking Account _____Savings Account
_____Club does not have a bank account
List names on Bank Signature Card:
Annual Club/Group Financial Overview
Checking Account
Amount
Beginning Balance
$
Total income for year
(add)
$
Total expenses for year
(subtract)
$
Ending balance on hand
(total)
$
Savings Account
Beginning Balance
$
Total deposits
(add)
$
Total withdrawals
(subtract)
$
Ending balance
(total)
$
Checklist of documents the club treasurer will need to provide to reviewers/audit committee
(The items listed below will need to be provide to the financial review committee)
□ Account Journal (up-to-date)
□
Annual club/group financial report (this report)
□ Bank statements (most recent 12 months)
□ Receipts (expense receipts and bank deposit receipts)
□ Inventory report (up-to-date)
Wyoming 4-H/Youth Development Program Annual Treasurers’ Report Page | 5
Annual Financial Review Form
All chartered 4-H clubs and groups under the direction of the University of Wyoming Extension 4-H Program must
complete an annual financial review. This form is to be completed by the club/group financial review committee.
Checklist for reviewers (The items listed below should be reviewed by the financial review committee)
□ Account Journal reconciled with bank statements and match annual financial report
□ Deposits are documented with bank receipts
□ Expenses are documented with receipts
□ Checks contain appropriate signatures (if able to determine)
□ Inventory report is up-to-date and accurate (may review minutes or account journal for accuracy)
List any income and/or expenses without receipts and/or entries without proper documentation of
source or purpose.
Date
Check #
Payee
Expense (list item)
Reason/Concern
Suggestions for improvement/ Reviewers’ comments:
We have examined the financial records of the club/group and found then to be:
□ In order
□ In order, but need better organization or record keeping
□ Not in order
Date review was conducted ________________
Members of the review committee:
Reviewer 1____________________________ Signature _______________________________
Reviewer 2____________________________ Signature _______________________________
Reviewer 3____________________________ Signature _______________________________
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Completed 23 April 2020

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