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University of Hawaii at Hilo - Request to Serve Alcoholic Beverages

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1. EVENT:

Location:

Time: to

On‐Campus Off‐Campus

DateofEvent:

TypeofEvent:

2. SPONSORORGA

NIZATIONS:

Category: Housing Administration,Faculty,Staff Other

Individualincharge:

Address:

Phone:

3. ESTIMATEDATTENDANCE

Eventisopento:

MembersOnly

StudentBody InvitedGuests

GeneralPublic

Pleaseindicatewhyalcoholicbeverageserviceisanimportantaspectofyourprogram:

Whatsecuritycontrolmeasureswillbeimplemented?

DirectorofCampusSecurity

’sacknowledgementandapprovalofarrangements:

Approved/Disapproved: Date:

DirectorofSecurity

4. ALCOHOLSERVICE

Alcoholicbeveragestobeserved:

Non‐alcoholicbeveragestobeserved:

AllfoodservicemustbeclearedthroughtheUHHiloHealthandSafetyOfficer,unlessfoodis

providedbyUHHilo’scontractedfoodserviceconcessionvendorsorfoodtruckvendors.

FoodprovidedbyaUHHilocontractedfoodservicevendor

UHHilocontractedfoodservicevendorprovidingfood:

Foodprovidedbyanon‐UHHilocontractedfoodservicevendor:

Approved:

HealthandSafetyOfficer,UniversityofHawaiiatHilo

Theundersignedindividualand________________________(groupororganization)agreetotheconditionslisted

onpagetwoofthisform,governingtheserviceofalcoholicbeveragesattheeventdescribedabove.

Printname Signature

5. APPROVED:

Date:

Dean/Director

Date:

ViceChancellorforStudentAffairsorViceChancellorforAdministrativeAffairs

REQUESTTOSERVEALCOHOLICBEVERAGES

ATTACHMENT A

Revised 1/17

1. REQU

ESTTOSERVEALCOHOLformsshallbesubmittedtotheViceChancellorforStudentAffairsorViceChancellorfor

AdministrativeAffairsnolessthan15dayspriortotheevent.Additionalpreliminaryreview andapprovalshallbesecured

foreventsheldintheCampusCenteroranyresidencehallbyth

eC

ampusCenterDirectororStudentHousingDirector,

respectively.FinalapprovalshallbegrantedbytheViceChancellorforStudentAffairsortheViceChancellorfor

AdministrativeAffairs.

2. Theindividualassumingoverallresponsibilityfortheeventshallbeanofficialrepresentativeofthesponsoring

organization.Theofficialrepresentativesig

ningtheRe

questtoServeAlcoholformmustbepresentthroughouttheevent.

3. Serviceofalcoholicbeveragesshallbeincompliancewithallapplicablefederal,stateandcountylawsandordinances.

4. TheDirectorofSecurityshalldeterminetheappropriatenumberofsecurityguardsrequiredfortheevent.Iftheeventis

opentoth

epub

lic,aminimumoftwosecurityguardsshallbeprovided.

a. Allorganizationsmustusecontractedcampussecurityguardsforon‐campuseventsunlessthedegreeofriskinvolved

necessitatestheuseofoff‐dutypoliceofficers.

b. Securityguardsmaybeassignedto

:i)assistinch

eckingpeopleinandoutofentrances;ii)preventpeoplefromleaving

thepremiseswithalcoholicbeverages;iii)patroltheexteriorofthefacility;iv)checkandsecuretheareanearpublic

restrooms;v)checkandpreventvandalismandunauthorizedentryintootherareas.

5. Responsibilityfordama

ges

toUniversitypropertyduringtheventshallbefinanciallyassumedbytheorganizationincharge

oftheevent.Thedesignatedareamustbeleftincleanconditionbeforevacatingthepremises.

6. Ifalcoholisservedatoff‐campusareasorareasthatarenotreadilycontrollable,extremeca

utionmu

stbetakentoensure

thatnoalcoholissold/servedtominors,andthatconsumptionisstrictlycontrolledatalltimestoavoidintoxication.The

serversmustbeauthorizedtomonitorand/orrefuseservicetoindividualspertheserver’sjudgment.

7. Thefollowingshallbeadheredto:

a. Consumptio

nofalco

holispermittedonlywithintheapprovedareasdesignedfortheevent.

b. Non‐alcoholicbeveragesmustbeavailableatthesamelocationandfeaturedasprominentlyasthealcoholic

beverages.

c. Anappropriateamountoffood(asrecommendedbythefoodservicecontractor)shallbeserved.

d. Nosocialeve

tshallincludeanyformofdrinkingcontestsinitsactivitiesorpromotion.Alcoholshouldnotbeusedas

aninducementtoparticipateinanyUniversitysponsoredevent.Promotionalmaterialshallmakenoreferencestothe

amountofalcoholicbeveragesavailable(i.e.numberofkegs).

e. Subterfugesuchas“d

onations”designedtoavoidpu

bliclicensingrequirementsisprohibited.

8. Failuretocomplywiththeproceduresforalcoholserviceshallresultinthefollowing:

a. Warningtocomplyimmediatelywithpolicy,proceduresandrules.

b. Ifcompliancedoesnotoccurafterwarning,immediateterminationofevent.

Non‐complianceatanyeventmayres

ltinsanctionsaffectingfutureevents.

ATTACHMENT A

Revised 1/17

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Completed 17 April 2020

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