UNIVERSITY APPOINTMENTS COMMITTEE (UAC) CHECKLIST
Instructions: To be completed by the Department and Dean and included in the complete file coming
forward to the UAC.
Nam
e of Recommended Candidate: _________________________________________
Department: _________________________________________
Type of appointment:
T
enure-track
Le
cturer Stream
9 m
onth terminal
4 month terminal
O
ther (e.g. Distinguished Visiting Professor)
Is
the position to be cross-appointed (Article 10.1.24)? Yes ___ No ___
If the position is to be cross-appointed, provide the name of the secondary academic unit.
_______________________________________________________________________
Are the primary and secondary Academic Units in agreement with the recommendation
for cross-appointment? Yes ___ No ___
Rationale for appointment _______________________________________________________
(e.g., leave of absence, retirement, resignation)
Me
dia in which position was advertised Length of time ad appeared
__
________________________________ _________
__________________________________ _________
__________________________________ _________
(Note: Lecturer Stream positions need not necessarily be advertised in the national media)
RE
SPONSE TO ADVERTISEMENT / OTHER APPLICANTS
Total Number of applicants _______ Number of Canadian applicants _______
Number of applicants who met minimum qualifications for position _______
Number of candidates on the short-list _______
Did all the candidates who were invited come for an interview? Yes ___ No ___
If no, please explain:
Hum
an Resources and Skills Development Canada requires that, if the recommended candidate is not a
Canadian citizen or landed immigrant, that a reason or reasons be provided for those short-listed
candidates who are Canadian or Permanent Residents as to why they did not meet the advertised job
requirements.
CANDIDATE RECOMMENDED FOR APPOINTMENT
F
ile Includes:
Dean
’s recommendation
Depa
rtment’s recommendation, including rationale for the candidate’s suitability
for the appointment
Num
ber of eligible voting faculty (as per Article 10.1.20.h)
Num
ber of eligible voting member in favour of the recommendation
Cand
idate’s letter of application (as per Article 10.1.20.b.i)
Cur
riculum vitae (as per Article 10.1.20.b.i)
O
riginal or copy of transcripts
T
eaching evaluations
Cop
y of the position advertisement (as per Article 10.1.20.b)
E
xternal letters of reference (at least 3) as per Article 10.1.20.b.i from:
Name Affiliation
_______________________________ ___________________________________________
_______________________________ ___________________________________________
_______________________________ ___________________________________________
R
ecommended Step / Rank (in accordance with Articles 10.1.20.b.i and 10.1.20.h, provide clear
rationale)
CREDIT GIVEN FOR PREVIOUS EXPERIENCE (see articles 10.1.30 b and c)
(Specify name of institution, # of years’ credit / how credit was calculated)
Institution(s)
# of years
(full-time) or
courses
(part-time)
# of years
credit
recommended
Chair / Dept. comments
Pre-Ph.D.
teaching
Post-Ph.D.
teaching
Post-doctoral
fellowship
Relevant
Professional
experience
(specify)
NOTE: Credit for full or part-time teaching done before the completion of a Ph.D. is given on the Lecturer
scale. Credit for post-Ph.D. teaching counts on the Assistant scale. Part-time teaching should be
converted to full-year equivalencies by dividing the total number of courses taught by five.
Department comments
Dean comments
Positive Action to Improve the Employment of Women, Aboriginal Peoples, Visible Minorities, and
People with Disabilities
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Yes No
Within the context of this hire and relative to Article 10.4 of the Collective Agreement, please describe
consideration given in the hiring process of positive action undertaken to improve the employment of
women, aboriginal peoples, visible minorities or people with disabilities.
In accordance with Article 10.4.4 the Selection Committee included at least one member from one of the
groups specified in Article 10.4.1 (women, aboriginal peoples, visible minorities, and people with
disabilities)
_______________________________
Signature of Chair
Date: _________________________
_________________________________
Signature of Dean of Faculty
Date: ___________________________
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