Fillable Undergraduate Student Employment Actions Justification Form Guidelines (State University of New York at Oswego)

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Undergraduate Student Employment Actions Justification Form Guidelines (State University of New York at Oswego)

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Undergraduate Student Employment Actions
Justification Form Guidelines
The Undergraduate Student Employment Actions Justification form MUST be completed for ALL
Student Assistant Temporary Service Appointment forms.
Instructions:
1.) Complete the Undergraduate Student Employment Actions Justification form.
a.) If you are hiring one student employee please include their name on the justification
form.
b.) If you are hiring multiple student employees for the same position you may put
through one form for all of them. On the form please include the number of hires
you have for the same position.
2.) Send the Undergraduate Student Employment Actions Justification form through email for
all of the appropriate signatures.
3.) Payroll will receive last and will let the department head know by email if the justification
form was approved or denied.
4.) If approved, the Student Assistant Temporary Service Appointment form may be completed.
*Reminder: Supervisors must complete Student Assistant Temporary Service Appointment
forms.
If you have any questions or are unsure, please contact the Payroll Office at
payroll@oswego.edu for assistance.
9/1/20
Undergraduate Student Employment Actions Justification Form
SUNY campuses must document all employment or salary actions taken and the decision process
that was made. This form is to document these actions. Please complete this form with objective
supporting commentary and/or data to support your request.
Action Requested: New position
Refill vacant position/Renewals
Single position
Multiple positions
Department: ___________________________________ Division: ______________________
Department Head: _____________________________________________________________
Position Details:
Student Employee Name (if single position): _________________________________________
Number of Hires (if multiple positions): _____________________________________________
Anticipated Salary Rate: ____________ Anticipated Total Expenditure: ___________________
Please include an explanation as to how this action specifically meets the SUNY criteria
selected above?
Describe the critical need for this action, including but not limited to, the impact on the
College if this action is not taken?
Describe all other possible alternatives that have been explored for fulfilling these
responsibilities (reassignment of work to existing staff within your department, division or
another campus area, reorganization, reclassification of position, decrease of FTE,
eliminate duties, etc.)
Describe the overall impact on FTE, headcount, and/or budget (salary/compensation) this
action will have on your unit:
Demonstrate the specific cost and savings to your budget. How much cost savings will this
generate?
IV. Routing and Approval Signatures:
Supervisor/Department Chair: ____________________________________ Date: ____________
Dean/Director/Admin Officer: ____________________________________ Date: ___________
Provost/Vice President: __________________________________________Date: ___________
Finance Office: ________________________________________________ Date: ___________
VP Admin & Finance: ___________________________________________Date: ___________
Payroll: _______________________________________________________Date: ___________
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Undergraduate Student Employment Actions Justification Form Guidelines (State University of New York at Oswego)

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Completed 9 April 2021

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