Fillable UPP1 06 Contract Processingand Approval Form10 2010 (Marquette University)

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UPP1 06 Contract Processingand Approval Form10 2010 (Marquette University)

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OGC 08/2010
Contract Processing and Approval Form (See UPP I-6 and Instructions)
Person and Department Initiating Request for Approval: __________________________________________
Name(s) of External Party(s) to Contract: _______________________________________________________
Contract Start Date:
Contract End Date (if any):
Dollars to be Paid by MU: $ Dollars to be Received by MU: $___________________
RC Code for Dollars to be Paid/Received:__________ Check if RC Code is a grant-funded account
Date Final Approval Needed By: ______________________________________________________________
The final signed contract will be filed at: (MU location)
I have read and reviewed the proposed contract which correctly states the desired business terms. I have
obtained all necessary project approvals and additional signatures below, if any, from the appropriate persons
prior to forwarding the contract and this form.
X_____________________________________/___________________________ ____________________
Initiating Person / Authorized Under RC Print Name Date Phone Ext.
Request Approved by Information Technology Services if technology-related:
X_________________________________________________________ __________________
ITS Chief Information Officer or Designee Date
CONTRACTS IN EXCESS OF $10,000 REQUIRE APPROVAL OF THE AREA VICE PRESIDENT, DEAN,
SENIOR VICE PRESIDENT, VICE PROVOST, PROVOST OR PRESIDENT:
Request Approved:
X_________________________________/_________________________ __________________
President / SVP / Provost / VP / Dean Print Name Date
Route this completely signed Form with the contract, all attachments and exhibits to the Office of the
General Counsel (“OGC”) for review. If approved, OGC will forward the contract to the appropriate
signatory. Unless otherwise indicated, the signatory will return the signed contract to the Initiating Person.
NOTE: All agreements that obligate the University to make one or more payments to anyone who
provides goods or services must (1) have a University Purchase Order issued to establish payment
authority and (2) include a provision, substantially similar to that set forth in UPP 1-06, that provides
that all invoices must have a University Purchase Order Number and the total amount invoiced under
the agreement may not be greater than the amount stated in the University Purchase Order.
Competitive Bid Summary Form or
Special Considerations/No Bid
Exception Approval Form Attached
__Y __ N
Purchase Order Number __________
OGC 08/2010
Contract Processing and Approval Form Instructions
1. This form must be used with all contracts, agreements, memos of
understanding, commitment letters or other written instruments that may legally
obligate the University to pay money, take action or refrain from taking action.
Contracts are exempt from this requirement as set forth in UPP 1-06.
2. All contracts must be in the name of Marquette University and not in the name
of individual departments or employees.
3. The person initiating the request for contract approval should complete the form to
the best of his or her ability. Individuals with authority to obligate funds from the RC listed
must sign the Approval Form before submission to the Office of General Counsel for
contracts of $10,000 or less. The applicable Vice President, Senior Vice President,
Provost or President must sign the Approval Form before submission to the Office of
General Counsel for contracts in excess of $10,000.
4. Only a limited number of University personnel are authorized to sign contracts on
behalf of the University. Individuals who are unsure of their signatory authority should
reference http://www.marquette.edu/upp/documents/upp1-06.pdf .
5. The Office of the General Counsel has created several standard form contracts for
certain small, repetitive types of situations. The form contracts can be downloaded from
the Office of the General Counsel’s web site at
http://www.marquette.edu/pages/home/ogc/forms.
6. Attach a Bid Summary Form or a Non-Bid/Exception Form to the contract prior to
submission to the Vice President of Finance.
7. The contract signatory will return the contract to the initiating person unless
instructed otherwise. The initiating person is responsible for obtaining a signed contract
from the other party and maintaining a fully signed file copy in the indicated location.
Maintaining a file copy is very important in case of later questions or disputes. No contract
is valid unless and until the University has issued a purchase order for the amounts to be
paid under the contract. A copy of the signed contract must be sent to the Purchasing
department when the purchase order is entered. The Comptroller’s Office requires a
signed contract before honoring any Direct Invoice Vouchers or other check requests. All
payments to all suppliers require a completed Form W-9 also be submitted.
8. The Office of the General Counsel is available to all University personnel for
assistance with contract preparation and review.
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UPP1 06 Contract Processingand Approval Form10 2010 (Marquette University)

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Completed 20 July 2020

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