TUITION EXCHANGE PROGRAM APPLICATION
The University Benefits Office must receive the Tuition Exchange Program Application in the office, by 5 PM on October 1, before the
student’s first fall semester of enrollment at a participating Tuition Exchange institution in order to be considered for Tuition Exchange
Program certification. Renewal applications must be received in the Benefits Office by 5 PM on March 1. A recertification fee of $40
will be taken by payroll deduction on the first available payroll. If October 1 or March 1 fall on a weekend, holiday or non-scheduled
University workday, 5 PM of the first scheduled University workday following October 1or March 1 will serve as the official program
deadline. Due to the limited number of Tuition Exchange Program awards available each academic year, even filing a timely application
does not guarantee certification approval. Because of these limitations, the Tuition Exchange Program should not be considered an
entitlement.
1. The student must submit an application for admission to each Tuition Exchange Program-participating institution of possible
attendance. For a list of Tuition Exchange institutions consult the web site: www.tuitionexchange.org. Admission applications must be
completed in accordance with each institution’s admission requirements and procedures. Tuition Exchange certification to apply for a
Tuition Exchange Program award does not qualify a student for admission, nor does admission qualify a student for a Tuition Exchange
Program award.
2. The employee must complete the Saint Louis University Tuition Exchange Program Application and return it to the Saint Louis
University Benefits Office no later than October 1, before the student’s fall semester of enrollment at a participating exchange institution.
If October 1 falls on a weekend, holiday or non-scheduled University workday, the application must be received by close of business
on the first scheduled University workday following October 1. If the number of eligible applicants is equal to or less than the five
certifications available, all applicants will be approved for Tuition Exchange Program certification. In the event that more eligible
employees apply for the program than can be accommodated, their length of Saint Louis University service will be the factor utilized
for certification. Eligible applicants with the longest continuous full-time service will be certified first to apply for a Tuition Exchange
Program award. If an eligible employee presently has one dependent receiving a Tuition Exchange Program award, additional eligible
dependents will be rank ordered below the last eligible applicant until the sibling’s slot becomes available. In the case of multiple
employees applying who have the same service date, ties will be broken by a lottery system drawing one name at a time. The University
Benefits Office will notify applicants approved for certification to apply for a Tuition Exchange Program award in late October.
3. The receipt of a Tuition Exchange Program award depends on receiving Tuition Exchange Program certification from the Saint Louis
University Benefits Office, being admitted to the exchange institution, and being selected for a Tuition Exchange Program award. Each
exchange institution determines its Tuition Exchange Program policies and procedures. The Liaison Officers at the exchange institutions
will notify the student that their application has been accepted or rejected for a Tuition Exchange Program award.
To qualify to apply for a Tuition Exchange Program award, the student:
A. must qualify as a child (eligible children are children born to the University employee and not adopted by another or children
adopted by the University employee prior to the commencement of the academic year) of a current or former full-time faculty
or staff member, who prior to the first day of classes for the term for which Tuition Exchange benefits are sought, meets one
of the following criteria:
he or she is a full-time faculty or staff member who has completed three years of continuous full-time service with Saint
Louis University immediately prior to the first day of classes for which Tuition Exchange benefits are sought; or
he or she is a former full-time faculty or staff member who was employed for more than seven consecutive years by Saint
Louis University and he or she terminated employment with the University by reason of his or her death or by reason of
retirement upon or after the attainment of age 60.
B. must not have been awarded a Bachelor’s degree; and
C. must have met the established requirements for admission to the participating Tuition Exchange University; and
D. must, once admitted, continue to meet any existing requirements to maintain satisfactory academic progress at the participating
Tuition Exchange University; and
E. must not have reached his or her 25
th
birthday.
NOTE: Please contact the Saint Louis University Benefits Office should you have any questions at (314) 977-2360 or
benefits@slu.edu
