Fillable Trolley-Rental-Application CITY OF KINGSBURG

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Trolley-Rental-Application CITY OF KINGSBURG

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TROLLEY RESERVATION AGREEMENT
City of Kingsburg
1401 Draper Street., Kingsburg, CA 93631
Telephone: (559) 897-5821
Applicant Information
First Name: Last Name:
Address:
City: State: ZIP
Home Phone: Work #: Cell #:
Driver’s License #: Email Address:
*Contact Person: Cell #:
*If you are not the contact person for the day of the event, please list someone the driver can reach
(particularly important if this is for your wedding).
* If Applicant is an organization or entity, the person (“Responsible Person”) assuming responsibility
for the performance of Applicant’s obligations and responsibilities under this Agreement is as follows:
Name:____________________ Address:______________________________________
Cell #: ___________________
Event Information
Requested Date:
Type of Event:
Trip Starting Address: City:
Trip Ending Address: City:
Pick Up Time: Ending Time:
Number of Passengers:_________________________________________________________
(Maximum Passengers: 26 Seated, 1 Wheelchair; 24 Seated, 2 Wheelchairs)
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(Note: Charged start time for trips begin when the trolley leaves the corporation yard. (1200 Kern,
Kingsburg, CA 93631). If you need the trolley for the beginning of your event – please indicate
the start time of the event so we can ensure the trolley is there on-time.
Other Information:
RULES AND REGULATIONS FOR USE OF THE KINGSBURG TROLLEY
1401 Draper Street, Kingsburg, CA 93631
Phone: (559) 897-5821
1.
All trips must remain within 50 miles of the Kingsburg Corporation Yard located at 1200
Kern, Kingsburg, CA 93631.
2.
Private Party Rental fees are as follows:
• Regular hourly fee is $125.00 per hour. Minimum rental is 2 hours.
• Rentals on City Holidays are $140.00 per hour.
• After the initial four hours at full price, a reduced rate of $75.00 is in effect.
• All rentals include a provided licensed driver.
• Security Deposit is $250.00 (“security deposit”)
3.
Non-Profit Rental fees are as follows:
Regular rate will be $60.00 per hour for rentals.
All rentals include a provided licensed driver.
Security deposit is $250.00.
4.
All rentals are a minimum of two hours. A deposit (“deposit”) of two hours rental fee plus
the security deposit of $250.00 is due at time of booking. No dates are guaranteed without
the deposit. The deposit and the security deposit are fully refundable up to 30- days prior to
the event. Thereafter, the entire deposit is forfeited. Any portion of the security deposit not
used by the City as provided in this Agreement will be refunded to the Applicant within thirty
(30) days after date of use of the Trolley by the Applicant.
5.
The balance of the rental fee (any additional hours beyond the two-hour minimum) is due 30
days prior to the event. Additional hours cannot be added on the day of the event. For rentals
requested less than 30 days from the event, all fees are due at the time of booking the
reservations.
3
6.
Refunds are not given for unused time. Therefore, carefully consider the time you’ll need for
your event.
7.
Food and beverages are allowed in the trolley. Any ice-chests must be secured to the interior
of the vehicle with bungee cords. All trash must be removed from the trolley at the end of the
rental and any spills wiped up immediately. The trolley must be left in the same condition as
it was when the trip started. Applicant agrees the City may deduct from the security deposit
any costs and expenses incurred by the City to clean and repair the Trolley after use by the
Applicant.
8.
Applicant agrees the City may deduct from the security deposit any costs and expenses
incurred by the City for bio-hazard cleaning in the event of a bodily fluid spill (urine, vomit,
blood, etc.)
9.
Decorating the interior of the trolley may be done upon request with advance scheduling and
the City’s approval of the interior decorations. No exterior decorations are allowed.
10.
In the event of a trolley breakdown, during the Trip period, which breakdown is not the result
of any act or omission to act of Applicant or any passenger, a refund for the lost Trip time
will be issued.
11.
Passengers must comply with all safety instructions and regulations issued by the City and
the trolley driver. All passengers must remain seated while the trolley is in motion.
12.
City Holidays are:
New Year’s Day January 1st
Martin Luther King Jr. Birthday 3
rd
Monday in January
Good Friday 1/2 day before Easter
Memorial Day Last Monday in May
Independence Day July 4
th
Labor Day 1
st
Monday in September
Veterans’ Day November 11
th
Thanksgiving Day 4
th
Friday in November
Day after Thanksgiving Friday after Thanksgiving
Christmas Eve December 24
th
Christmas Day December 25
th
New Year’s Eve December 31
st
13.
If Applicant is hosting minor children, (under 18 years of age) Applicant must have an
adequate number of adult chaperones and supervision. Adequate chaperones and supervision is
considered to be not less than one adult per ten (10) minor children. Children must be under the
supervision of a parent, guardian or chaperone at all times while on the trolley.
14.
Applicant/Responsible Person agrees the City may deduct from the security deposit any costs
and expenses incurred by the City as a result of any violation of any rule or regulation identified
in this Agreement. Within thirty (30) days after the date of invoice, the Applicant/Responsible
Person agrees to reimburse the City for any costs or expenses, in excess of the security deposit,
incurred by the City as a result of any violation of any rule or regulation identified in this
Agreement.
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15. Narcotics, tobacco products, vaping, and marijuana are not permitted on
the trolley. No profane
language, arguing, fighting or unruly behavior is permitted on the trolley.
16. Violation of any rule or regulation by Applicant/Responsible Party or any person or any
passenger on the trolley or other person or entity in any way associated with or participating in the
Event, as determined in the discretion of the trolley driver, shall be sufficient cause for immediate
termination of the use of the trolley. If such violation shall occur, the trolley will be immediately
returned to the City Corporation Yard.
17. The person signing this Agreement, represents and warrants that if the Applicant is an
organization, group or entity, the person (“Responsible Person”) signing this Agreement on behalf
of the organization, group or entity has been given the power and authority to sign this Agreement
on behalf of the organization, group or entity and to bind the organization, group or entity to the
terms and conditions of this Agreement. The Responsible Person signing this Agreement on behalf
of the organization, group or entity is jointly and severally responsible and liable for the
performance of all of the provisions of
this Agreement and all the rules and regulations set forth
in this Agreement.
18. The Applicant and if the Applicant is an organization, group or entity, the Responsible person
signing this Agreement on behalf of the organization, group or entity shall indemnify, defend
(with legal counsel acceptable to the City of Kingsburg) and hold harmless the City of Kingsburg
and its officials, agents, employees and officers against any and all liability, losses, claims,
damages, attorney fees, and other expenses, including, without limitation, sums paid or incurred
in attempting to procure release from liability, which the City or
its officials, agents, employees or
officers may sustain or incur as a consequence of or in any way related to the use of the trolley by
the Applicant and any passengers and all participants of the Event or arising out of any act or
activity of the Applicant or any passenger or arising from the Event and/or the acts or omissions
of any person or entity riding the trolley or participating in the Event.
19. This Agreement supersedes any and all other agreements, either oral or in writing, between
the parties hereto with respect to the matters set forth herein and contains all of the
covenants and
agreements between the parties regarding such matter.
20. If an action at law or in equity is necessary to enforce or interpret the terms of this Agreement,
the prevailing party shall be entitled to reasonable attorneys' fees, costs and necessary
disbursements in addition to any other reasonable relief to which he may be entitled. With respect
to any suit, action or proceeding arising out of or related to this Agreement, the parties hereby
submit to the jurisdiction and venue of the Superior in the County of Fresno, State of California
for any proceeding arising
hereunder.
21. No change, amendment or modification of this Agreement shall be valid unless the same be
in writing and signed by the parties hereto.
5
22. This Agreement shall be construed and governed pursuant to the laws of the State of
California.
The undersigned certifies that all the information provided by the Applicant or Responsible
Person and identified in this Agreement is true and correct.
Important – Road Conditions
The Kingsburg trolley is the size of the public transit bus. Certain road conditions can affect the
safety and navigability of the trolley and may render the trolley unusable for your event. If
you have concerns about the road(s) and/or location of your event, please consult with us before
you book your reservation and pay your deposit. We can evaluate the roads and location to
assess any hazards, thereby giving you time to find an alternative if we cannot book your trip.
Situations which may render roads impassable may include (but are not limited to):
Low-hanging tree branches and closely set trees.
Uneven ground, unpaved roads (dirt, gravel, etc.), steep inclines/declines, and narrow
roads.
Shortened turning radius (the drivers are not allowed to travel in reverse for safety
reasons).
By checking this box, you agree to the following:
The roads are public property and to your knowledge, passable by most vehicles. or
The Applicant requests The City of Kingsburg evaluate the road(s) and location to assess
any hazards.
Please read and sign:
The undersigned, Applicant and the Responsible Person duly authorized to execute this
Agreement on behalf of the Applicant (if an organization, group or entity) agrees to comply with
all rules, regulations and policies of the City of Kingsburg, governing the use of the trolley. It is
understood that failure to comply with all rules and regulations will result in obligations to the
Applicant and Responsible Party, including, without limitation: (i) repair costs for damages to
the trolley, its contents and/or surrounding areas; (ii) forfeiture of deposit; (iii) additional charges
for cleaning; and (iv) denial of future use of the City of Kingsburg Trolley.
The undersigned has read understands and agrees that the Applicant and the Responsible Person
and all passengers of the trolley will fully comply with all rules and regulations and policies of
the City of Kingsburg regarding the rental and use of the Kingsburg Trolley.
____________________________________________________
Name of Individual or Organization and Responsible Person
__________________________________________________________Date: _____________
Authorized Signature
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signature
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For Official Use Only:
Approved ___________ Denied ____________ Date: _______________________
Deposit Paid: $250 Date:____________ Payment Type: ______________
Rental Fee Paid: $_____________ Date:____________ Payment Type: ______________
Driver Secured: _______________
Notes: __________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
Deposit Returned Date: ____________________
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Trolley-Rental-Application CITY OF KINGSBURG

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Completed 11 July 2020

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