ALABAMA A&M UNIVERSITY
Comptroller's Office | Patton Building Room 105
SECTION I: TRAVELER INFORMATION
Name:
ID# A
Title:
Department: Email:
SECTION II: ENCUMBRANCE INFORMATION
Encumbrance No: FOAP No:
---
Contact Name for Questions about this Encumbrance:
Contact Email: Contact Phone Extension:
SECTION III: TRIP INFORMATION
Where are you travelin
city, state, country
?
Why are you travelin
?
Departure Time
Return Time
AM or PM must
be entered.
Departure Date (mm/dd/yyyy)
Return Date (mm/dd/yyyy)
Does this trip require prepaid registration?
YES NO Vendor ID: Re
istration Fee:
SECTION IV: TRANSPORTATION
(Airfare-in-lieu of Mileage rule applies. See section III. F. ii. b. of the Travel Policy.)
How will you travel to your destination?
What are the total miles, roundtrip? Total Transportation:
Vendor ID:
SECTION VI: LODGING
Hotel Name:
How many nights?
Cost per ni
ht
includin
taxes
:
SECTION VII: MISCELLANEOUS EXPENSES
Taxi/Shuttle/Subway: Parkin
:Ba
a
e Fees:
Gas:
(rental/univ vehicle only)
Other
enter description
:Amount:
EXPENSE SUMMARY
Re
istration Fee
Transportation
Meals
REQUIRED SIGNATURES
Lod
in
Miscellaneous
Traveler's Signature Date
Check here if an advance Approved by - Department Head Si
nature Date
Approved by - Dean/Director Si
nature Date
is requested:
(Restrictions apply. Amount
requested may not be amount
disbursed. See Travel Policy for
details.)
Approved by - Other Si
nature Date
INDIVIDUAL TRAVEL AUTHORIZATION REQUEST FORM
Fill in form electronically, print, obtain all required signatures, and submit hard copy to the Comptroller's Office (Accounts Payable). Electronic submissions are
accepted via Box or email (princess.ritchie@aamu.edu or accounts.payable@aamu.edu). Supporting documentation for each amount in the Expense Summary
section must be attached when submitted.
Total Travel Days:
TOTAL
SECTION V: MEALS
Select travel destination: In-state
Out-of-state or Dues Paying Member
Both
COFV1.2.1 - 08/03/18
Mileage Reimb Rate: _________
Enter your destination. Print the Per Diem tab. Submit with this form.
Enter Meals & IE
amounts below:
Total for all days between
first and last days
Delete this text and enter description of other estimated expenses not listed
