Rules for Contract Use of the Town of Cave Creek Rodeo Grounds
•
Insurance-The
Town of Cave Creek requires a minimum
of $1,000,000 of
liability insurance
for
most events and Rodeo's
that
include Rough Stock Events are required to have a minimum of $1,000,000 general liability plus $5,000,000 in excess general
liability. The Town of Cave Creek shall be named as additional insured and certificate of that insurance must be on file
at
the
Town of Cave Creek a minimum of two weeks prior to the event.
•
Dust Control- Dust Control must be provided in compliance with current Maricopa County Air Quality Control Board require-
ments.
A
written plan to
control
must
be
submitted
to the Town of Cave Creek
a minimum of
two weeks
prior to the
event.
It
is up to the renter of the facility to stay within the requirements Maricopa County Dust Control Regulations.
•
Toilet Facilities-Until such time as permanent restrooms can be provided at
the
facility, you are responsible for the delivery
and removal of an adequate number of portable restrooms to accommodate the estimated number of persons attending the
event.
•
Arena-All
tractor
work within the arena shall be accomplished by the event sponsor, unless a full time attendant is purchased
with
the contract of
use. The
arena must be
regraded
at
the
conclusion of the event.
•
Damages-Any damages to the facility will be the responsibility of the Applicant/Organization
listed
on the application. Re-
pairs of a minor nature will be taken out of the security deposit. Repairs in excess of the security deposit will be required to be
completed
by
a
State
of Arizona licensed contractor and ALL costs for the repair shall be the responsibility of the Applicant/
Organization listed on the application.
•
Ground Fires- At no
time
shall any ground fires be permitted on the Rodeo Grounds Property.
•
Alchohol-NO
alcoholic beverage will be sold or distributed on
or
at
the Rodeo
Grounds property
without
a Special Event Liq-
uor License. The event sponsor must apply for the Special Event Liquor License at the Town of Cave Creek Town Hall a mini-
mum of 45 days
prior
to the event. There will be a liquor liability policy required for the license in the minimum amount of
$1,000,000 plus $5,000,000 of excess Liquor Liability. The policy shall name the Town of Cave Creek as an additional insured.
NOTE: All individuals
who
will be working any food/beverage services must have a current Food Handlers card;
a
Maricopa
County Inspector may be on site during the event tot inspect for
compliance
with all
rules
and regulations regarding food/
beverage handling.
•
Utiltiies-Water
is
available for your use (please refer to the fee schedule for costs per load for clean up/dust control). If the
grounds are to be used for evening events, The Town will charge an additional fee for the use of the Arena Lighting (refer to
the schedule of fees posted on the Town's website.
•
Holding Pens-All holding pens must be cleaned and put back
in
original condition after usage.
•
Clean Up- Use of the Rodeo Grounds includes the responsibility for
complete
cleanup and removal
of all
trash and unused
items. The Town of Cave Creek does not provide dumpsters for your trash removal. A clean up plan must be submitted to the
Town
of
Cave Creek a minimum
of
2 weeks
prior
to the event.
Include
in the cleanup plan the name of
the
service and contact
number for trash removal.
•
Hours of Operation- The Town recognizes that the Rodeo Grounds are within a predominantly residential rural area. Use of
the arena is to
not
occur prior
to
7am and
all
events and activities must
cease
and
lights
must be turned off by 10:30pm.
