YG(5820EQ)F8 Rev.08/2019
Application and guidelines
Touring Artist Fund
For professional artists and ensembles or companies
touring outside of Yukon.
(Tours within Yukon are not eligible.)
Read the application guidelines carefully for details about eligibility, the purpose of the program,
and how to apply.
Contact the arts advisor to discuss applications prior to the deadline.
If you are new to proposal writing, ask for a copy of the workbook: Proposal Writing Tips.
Be sure the proposal includes all the required materials and forms: ll in all sections of the forms
and use the checklist to conrm that you are preparing a thorough proposal.
Submit the complete proposal and all supporting materials on or before the deadline.
Application deadlines: March, June, September and December 15
Touring Artist Fund
Arts Funding
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Objectives
The objectives of Touring Artist Fund are:
To increase touring opportunities for practising professional Yukon artists;
To facilitate access to the work of Yukon artists by Canadian and international audiences; and,
To facilitate the growth and development of Yukon artists through providing opportunities for
increased national and international exposure.
Results and outcomes
The intended results and outcomes of the Touring Artist Fund are increased opportunities for
Yukon artists of all disciplines to showcase their work outside of Yukon for their own professional
development, to increase their viability as professional artists, and to place Yukon performing, visual,
and literary arts in the context of the contemporary arts in Canada.
Eligibility
Eligible applicants include Yukon artists (must have lived in the Yukon for one continuous year prior to
fund deadline), ensembles, or companies who create, produce or interpret art in theatre, dance, music,
visual arts, lm, storytelling, or a combination of art forms.
The public presentation of the applicant’s work must be important to the applicant’s artistic career and
development.
Practising professional artists are dened as individuals who have specialized training in an artistic
eld, who are recognized as such by peers (artists working in the same artistic tradition), who have a
serious commitment to their arts practice and consider it a major aspect of their working life, regardless
of income or other employment.
The term professional is intended to indicate a degree of training, experience or talent and a manner of
working that qualify artists to have their work judged against the highest professional standards of the
relevant occupation.
Taken into account are factors such as:
artists from diverse cultural backgrounds whose artistic knowledge has been developed through
oral traditions
professional artists may be self-taught
artists of professional calibre who must work outside the arts to generate income
Eligible activities or projects:
Take place outside of Yukon
Include more than one activity or project to be presented to the public
Include an activity where a presenter or host has selected the applicant through a professional
selection process (e.g., jury, curator, artistic criteria)
Priority will be given to projects where the presenter or host contributes some percentage of the
costs towards the touring of the activity or project (e.g., travel, accommodation, per diem, artist’s
fees, other relevant expenses)
Overview
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For visual artists:
For visual artists whose work will be exhibited in public or artist-run galleries there needs to be
at least two conrmed activities in addition to the exhibition (e.g., artist talk, workshop,
demonstration, other activities on the tour)
Exhibitions and/or activities in commercial galleries are eligible but it is preferred that these are
secondary activities on the tour
Opportunities other than those related to an exhibition may be eligible
Limitations to funding
Activities and projects not eligible for funding are:
Attendance at conferences, meetings, and panel discussions where the applicant’s art is not
performed, exhibited or presented
Attendance at trade shows, showcases, or commercial events that receive support from the Yukon
Government Enterprise Trade Fund
Self-presented activity or activity that does not follow a competitive, artistic selection process
Projects that begin before the deadline date
In-Yukon activity
Normally, only one tour per applicant is eligible in any one scal year
Applicants may not reapply until any previously awarded funding is accounted for
Eligible costs
Eligible costs include:
Travel
Accommodation
Per diem
Artists’ fees other than the applicant’s
Shipping
Publicity
Production expenses directly related to the tour
Reasonable amounts for accommodation, travel (air or land) will be eligible and no specic limits are
identied; however, the maximum amount eligible per diem per artist is $50.00. No maximums are
specied (except per diems) because of the wide range of these types of expenses. The Yukon Arts
Advisory Council has the mandate to determine reasonable expenses for travel, accommodation,
artists’ fees, and production costs.
Funding thresholds
There is no set percentage of total project costs that is eligible for funding from the Touring Artist Fund
because the scale, range, and potential impact of touring opportunities can vary signicantly.
Applicants may apply for up to a maximum of $10,000 per tour. This maximum amount may be adjusted in
exceptional circumstances, such as for sector-wide initiatives that have a signicant number of beneciaries
with potential major impacts to their careers. Funding will be approved once only for each project.
Great Northern Arts Festival Applicants must submit an application as per the guidelines, but will only
be awarded up to $1000 based on eligible expenses ($100 for meals, $100 for accommodation, and
up to $800 for travel and shipping (receipts required)).
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Conditions of funding
The Conict of Interest clause of the Arts Act [section 7] and the Yukon Government Conict of Interest
Policy are considered during the assessment and administration of the funding process.
Applicants must declare that they do not owe any debts to the Yukon Government.
Assessment of applications and approval process
The deadlines for the Touring Artist Fund are: March 15, June 15, September 15, and December 15.
Applications must be received or postmarked by 4:30 p.m. on the deadline date. If a deadline falls on a
statutory holiday or a weekend, the deadline will be extended until 4:30 p.m. on the next working day.
Faxed or e-mailed applications are acceptable on the deadline but the original, signed application must
be mailed or delivered. Late applications will not be accepted.
Please note that department staff do not make funding decisions, but do facilitate the application and
assessment process. Completed applications are assessed by the Yukon Arts Advisory Council or its
designated jury. Applications are judged on the following criteria:
The degree to which the proposed activity or project meets the objectives of the Touring Artist Fund
Signicance, size, and number of venues on the tour
The degree of contribution from the host
An assessment of the extent to which the tour might possibly be funded by estimated revenues
The performance history of the applicant and the exposure that the tour will provide
The degree to which the tour will meet the artistic development objectives of the applicant
The existence of a realistic and feasible budget and itinerary
Available funds in the Touring Artist Fund program
Funding recommendations are forwarded to the Minister of Tourism and Culture for approval and
announcement. Applicants will be notied in writing of the results within 8 weeks of deadline. With
this in mind, applications for projects that will begin before results are expected are not encouraged.
The media is notied of the award results after applicants have been notied.
Payments
A contribution agreement between the Government of Yukon and successful applicants details the
terms of funding, a payment schedule and reporting requirements. The schedule for payment is in
accordance with Yukon Government Transfer Payment Policy.
Accountability
The Department of Tourism and Culture collects information from successful applicants on the
objectives achieved as a result of the touring activity and prepares annual reports with aggregate
information to be submitted as a part of the annual departmental budgeting process. The information
collected and reported includes quantitative statistics (e.g. audience attendance, number of venues)
and qualitative feedback and evaluation.
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To apply
Required supporting material
A detailed project description including a statement explaining how the proposed activities meet
the artist’s personal artistic and career objectives as well as the objectives of the Touring Artist
Program
Evidence of the host’s selection process and budget contribution, and a contract or letter from the
host that conrms these arrangements
A description of the artistic work that will be presented to the public
A CV or performance/exhibition history
Identication of associated Yukon and non-Yukon artists who will accompany the applicant
on the tour
A detailed list of tour sites, including cities, dates, and venues
A detailed budget identifying anticipated revenues and tour costs
A completed checklist
A completed budget summary and statistics form
A completed and signed cover sheet (original signature required)
Submit all applications to:
Arts Advisor, Arts Section
Department of Tourism and Culture
In person: 100 Hanson Street, Whitehorse (Visitor Information Centre)
Mail: Touring Artist Fund
Box 2703 (L-3), Whitehorse, Yukon Y1A 2C6
Phone: Toll-free: 1-800-661-0408 ext. 3535 or ext. 8789
In Whitehorse: 667-3535 or 667-8789
Fax: 867-393-6456
Email: artsfund@gov.yk.ca
Applicants are encouraged to contact an arts advisor to discuss applications prior to the deadline.
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TOURING ARTIST FUND
COVER SHEET
Name of project
One-sentence description of the project
Applicant name
Members of ensemble (if applicable)
Contact name Contact person’s title
Mailing address Town/city Postal code
Physical address (if different from mailing address)
Phone Email
Amount of funding requested
$
Total budget of project
$
Project start date
YYYY/ M M / DD
Project end date
YYYY/ M M / DD
Declaration of applicant:
I am submitting this application for the purpose of obtaining nancial assistance from the Government of Yukon.
The statements herein and in all further submissions in regard to this application are, to the best of my
knowledge, true and correct. I submit that, to the best of my knowledge, all aspects of this proposed project
will be in compliance with existing municipal, territorial and federal codes, guidelines and laws. I agree to allow
representatives of the Government of the Yukon access to the site and premises of the project described in this
application, to inspect the books and records, to make inquiries and credit checks, and to obtain all pertinent
information necessary to evaluate this application. I understand that all or part of this application may be made
available to the public in accordance with the Access to Information and Protection of Privacy Act. I declare that
I/we owe no debts to the Government of Yukon.
Signature: _________________________________________________________ Date: _______________________
YG(5820EQ)F8 Rev.01/2019
YYYY/ M M / DD
Personal information on this application is collected for the purpose of administering the Touring Artist Fund in accordance with the Yukon Government
Transfers Policy. Questions about the collection or use of this infomation can be directed to the ATIPP Coordinator, Department of Tourism and Culture,
Box 2703, Whitehorse, Yukon, Y1A 2C6, (867) 393-6460.
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Budgeted costs –
application
Actual costs –
nal report
Expenses
Artistic fees and expenses
Administration fees and expenses
Promotion
Production expenses
Other
Total expenses
Revenue
Earned revenue (fees, etc.)
Fundraising (i.e., donations and in-kind contributions)
Applicant in-kind equity
Applicant cash equity
Other government funding
Shortfall = request to Touring Artist Fund
Total revenue
In addition to supplying a detailed budget for the project, summarize from your overall budget into the following general
categories to accommodate programme evaluation and impact measurements.
BUDGET SUMMARY
Estimate the following event/activity statistics related to your project. If items do not apply, explain in the proposal.
Estimate –
application
Actual –
nal report
Number of events or activities
Audience/public attendance/participation
Length of tour (number of days)
STATISTICS
Project name: __________________________________________________________
$ 0.00
$ 0.00
$ 0.00
$ 0.00
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Application checklist
Include this page in your application. All pages should be 8 ½” x 11” as proposals will be photocopied. Do not
staple, bind or add title pages. Keep a copy of this completed application for your own records.
Your application must include:
A completed and signed cover sheet
(Faxed or emailed applications are acceptable on the deadline but the original, signed cover sheet must be mailed or delivered.)
A description of the artistic work that will be presented to the public
A CV or performance /exhibition history
A list of associated Yukon and non-Yukon artists who will accompany the applicant on the tour
A detailed list of touring sites, including cities, dates, and venues
A detailed budget identifying costs and anticipated revenues
A completed budget summary and statistics form
Evidence of the host’s selection process and budget contribution, and a contract or letter
from the host that conrms these arrangements
A statement describing how the proposed activities meet the artist’s personal objectives as well as the
objectives of the Touring Artist Program
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