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Application Form for Conference Travel Funds (Graduate Student)
This program has been established by the Faculty of Graduate Studies and Research to assist graduate
students with travel and accommodation expenses associated with presenting a paper or poster at a
conference. Maximum funding support available under this program is $500.
Completed application forms are to be submitted to the Dean, Faculty of Graduate Studies and
Research, Atrium Building Room 210. There are two competitions per fiscal year with deadlines for
submissions of April 1 and October 1. Applications will be vetted and decisions on funding will be
made by the FGSR Awards Committee.
Eligibility criteria:
• Applicants must be attending the conference for the purpose of presenting a paper or poster
• Applicants must be in good academic standing and be registered as full-time student in a
graduate program at Saint Mary's University
• Applicants from Masters programs may only receive funding from this competition once (1)
during the course of their studies. Applicants from PhD programs may receive funding from
this competition twice (2) during the course of their studies.
Selection criteria:
• The proposed budget (reliability, reasonableness).
• Impact of the conference participation on the applicant’s graduate program and on the profile of
Saint Mary’s as assessed by:
o The explanation/justification provided by the applicant;
o The potential impact of presenting at the conference on Saint Mary’s profile;
o The opportunities for publication of the conference presentation to a broad audience.
Complete applications must include:
• Application form (all sections)
• Budget of estimated expenses (complete the appropriate section in application form)
• Letter of acceptance from conference organizers and/or copy of conference program indicating
student’s participation
• Abstract of the paper
Application Form for Conference Travel Funds (Graduate Student)
Section 1 – Applicant Details
Name:
Student #:
A
Graduate Program:
Current Status:
Full-time
Part-time
Year Degree Expected:
Email:
Phone #:
Have you previously received FGSR travel funding?
Yes
No
Section 2 – Conference Information
Title of Conference:
Date:
Location:
Presenting:
Paper
Poster
Title of Paper/Poster:
Section 3 – Estimated Costs
Registration Fees:
$
Transportation:
$
Lodging:
(_____ nights @ $ _____ each)
$
Meals
$
TOTAL EXPENSES
$
Amount of request
$
Other funding you have secured to defray the cost
of presenting at this conference:
$
List additional sources of funding you have applied for and/or received. Include departmental support as
appropriate. If your application for funding was denied, indicate why.
Describe your efforts to secure additional funding and indicate the sources consulted. What efforts have you
made to reduce costs?
Section 4 – Potential Impact of Conference Participation
Please explain:
• The potential impact of the conference on your research program
• The potential impact of presenting at the conference on Saint Mary's University profile
• Any opportunities for publications of the presentation
Section 5 – Verification of Applicant Information
I affirm that the above information is correct and true to the best of my knowledge.
• Please remember to include the Abstract of the paper/poster you are presenting and a letter of
acceptance from the conference organizers.
Applicant’s Name:
Date:
Applicant’s Signature:
Section 6 – To be completed by the Supervisor
I ___________________________ support the student’s request for funding.
Supervisor’s Signature:
Date:
Section 7 – To be completed by the Program Coordinator
Complete the checklist (funding will only be considered for full time students in “good standing”)
The conference is important for this student’s field of research
The student has been registered for all semesters since admission and is currently registered
Student’s CGPA is at least 3.00
Student has achieved a passing grade in all courses
The student is pursuing their studies on a full-time basis
(student visits campus regularly and is geographically available to campus)
I ______________________________ support the student’s request for conference funding.
Signature:
Date:
Return completed form to:
Faculty of Graduate Studies and Research
Atrium 210
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Completed 5 February 2021

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