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The University of the South (Sewanee, University of the South)

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(For Treasurer’s Office) Invoice # ________________________
The University of the South
FACULTY DEVELOPMENT GRANT REPORT (not for other professional expenses)
YOUR BANNER ID IS REQUIRED! Your Banner ID is the 9-character code on your Sewanee ID, beginning
with “B” or “C.” Please complete on your computer, save as pdf, attach scans of any required receipts, and e-mail
to Kristen Kleinfeld in the Dean’s office (krkleinf@sewanee.edu
. You may wish to keep a copy for your records.
NAME BANNER ID
Project Title
Semester originally awarded
Dates of trip to Location (City, State/Country)
Purpose
USE OF PERSONAL AUTOMOBILE
Date Start Destination Miles Rate Amount
TOTAL
Lodging (receipts required; auto-filled from next page) $
Meals & Incidentals (receipts required; auto-filled from next page) $
Other (receipts required; auto-filled from next page) $
Total Trip Expense $
Deduct Advance Travel Allowance, if applicable $
Amount Due Employee (to be completed by Dean’s Office) $
Amount Due University (check or cash will be requested) $
CHARGE EXPENSE TO:
(Sum should equal Total Trip
Expense from above)
codes) (to be completed by Dean)
AMOUNT
A properly approved expense report is due in Accounts Payable within five working days after payee's return to
campus. A second travel advance may be denied until settlement for the
previous advance is made.
REIMBURSEMENT IS AUTHORIZED FOR ALL REASONABLE EXPENSES APPROPRIATE TO THE TRIP PURPOSE.
Employee’s Signature (typed name) Date
Approval Date
0.54
$ 0.00
0.54
$ 0.00
0.54
$ 0.00
0.54
$ 0.00
$ 0.00
0.00
0.00
0.00
0.00
Revised June 2016
Note: add the date very last and then hit "enter" to
confirm calculations. The program is sometimes
inconsistent, so please feel free to check equations.
Fiscal year that funds apply to
The University of the South
Expense Itemization Sheet
Lodging: Please attach receipts or note if not available.
(Note: Deduct room service or restaurant charges if included on hotel bill; these are accounted for under
“Meals & Incidentals,” below.)
Dates
Hotel
Amount
TOTAL
Meals: For Faculty Development Grants, you must provide receipts (scan and attach) and itemize
expenses below.
Date
Breakfast Lunch Dinner
Other &
Incidentals
For extended trips, please feel free
to attach additional documentation.
“Incidentals” are “[F]ees and tips
given to porters, baggage carriers,
hotel staff, and staff on ships”
(
http://www.gsa.gov/portal/content/1
04208#13).
TOTAL
Other: Please attach receipts or note if not available. (Note: These are notable one-time expenses, like
program fees, airport parking fees, taxis to hotels, or airport shuttles.)
Date
Description
Amount
TOTAL
$ 0.00
$ 0.00
$ 0.00
$ 0.00
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Completed 26 August 2020

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