(For Treasurer’s Office) Invoice # ________________________
The University of the South
TRAVEL AND BUSINESS EXPENSE REPORT (not for Faculty Development Grants)
YOUR BANNER ID IS REQUIRED! Your Banner ID is the 9-character code on your Sewanee ID, beginning
with “B” or “C.” Please complete on your computer, save as pdf, attach scans of any required receipts, and e-mail
to Kristen Kleinfeld in the Dean’s office (email@example.com
. You may wish to keep a copy for your records.
NAME BANNER ID
Dates of trip to Location (City, State)
Purpose of Trip
If you attended a conference or other professional meeting, please check one:
I had an assigned responsibility (e.g., presenter, panelist, officer).
I was an attendee only (to be reimbursed up to 50% of expenses).
USE OF PERSONAL AUTOMOBILE
Date Start Destination Miles Rate Amount
Lodging (receipts required; auto-filled from next page) $
Meals & Incidentals (auto-filled from next page) $
Other (receipts required; auto-filled from next page) $
Deduct Advance Travel Allowance, if applicable $
Amount Due Employee (to be completed by Dean’s Office) $
Amount Due University (check or cash will be requested) $
(Sum should equal Total Trip
Expense from above, unless
FUND/ORG–ACCT (6-digit & 4-digit
codes) (to be completed by Dean)
A properly approved travel expense report is due in Accounts Payable within five working days after payee's
return to campus. A second travel advance may be denied until settlement for the
previous advance is made.
REIMBURSEMENT IS AUTHORIZED FOR ALL REASONABLE EXPENSES APPROPRIATE TO THE TRIP PURPOSE.
Employee’s Signature (typed name) Date