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The University of the South (Sewanee, University of the South)

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(For Treasurer’s Office) Invoice # ________________________
The University of the South
TRAVEL AND BUSINESS EXPENSE REPORT (not for Faculty Development Grants)
YOUR BANNER ID IS REQUIRED! Your Banner ID is the 9-character code on your Sewanee ID, beginning
with “B” or “C.” Please complete on your computer, save as pdf, attach scans of any required receipts, and e-mail
to Kristen Kleinfeld in the Dean’s office (krkleinf@sewanee.edu
. You may wish to keep a copy for your records.
NAME BANNER ID
Dates of trip to Location (City, State)
Purpose of Trip
If you attended a conference or other professional meeting, please check one:
I had an assigned responsibility (e.g., presenter, panelist, officer).
I was an attendee only (to be reimbursed up to 50% of expenses).
USE OF PERSONAL AUTOMOBILE
Date Start Destination Miles Rate Amount
TOTAL
Lodging (receipts required; auto-filled from next page) $
Meals & Incidentals (auto-filled from next page) $
Other (receipts required; auto-filled from next page) $
Total Trip Expense $
Deduct Advance Travel Allowance, if applicable $
Amount Due Employee (to be completed by Dean’s Office) $
Amount Due University (check or cash will be requested) $
CHARGE EXPENSE TO:
(Sum should equal Total Trip
Expense from above, unless
reimbursed at 75% rate.)
codes) (to be completed by Dean)
AMOUNT
A properly approved travel expense report is due in Accounts Payable within five working days after payee's
return to campus. A second travel advance may be denied until settlement for the
previous advance is made.
REIMBURSEMENT IS AUTHORIZED FOR ALL REASONABLE EXPENSES APPROPRIATE TO THE TRIP PURPOSE.
Employee’s Signature (typed name) Date
Approval Date
0.535
$ 0.00
0.535
$ 0.00
0.535
$ 0.00
0.535
$ 0.00
$ 0.00
0.00
0.00
0.00
0.00
Revised June 2016
The University of the South
Expense Itemization Sheet
Lodging: Please attach receipts or note if not available.
(Note: Deduct room service or restaurant charges if included on hotel bill; these are accounted for under
“Meals & Incidentals,” below.)
Dates
Hotel
Amount
TOTAL
Meals & Incidentals
• Receipts are not required. Enter a daily total for all meals (including snacks/coffee breaks) and
incidentals. If meals are included in your conference registration, please do not count them twice
(either subtract from registration amount noted below or reduce the per diem).
• “Incidentals” are “[F]ees and tips given to porters, baggage carriers, hotel staff, and staff on ships”
(http://www.gsa.gov/portal/content/104208#13
).
• The daily total cannot exceed the standard per diem allowance.
• See http://www.gsa.gov/portal/content/104877
for approved GSA per diem allowance. Note: First
and last day of travel use 75% of GSA rate.
Date
Per Diem
Allowance
Amount
Claimed
TOTAL
Other: Please attach receipts or note if not available. (Note: These are notable one-time expenses, like
conference registration fees, airport parking fees, taxis to hotels, or airport shuttles.)
Date
Description
Amount
TOTAL
$ 0.00
$ 0.00
$ 0.00
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Completed 26 August 2020

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