Fillable Terms Exhibit Terms Rev. 170616

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Terms Exhibit Terms Rev. 170616

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Exhibit ID:
1
Terms of Exhibiting
This is an agreement between the _________________________________________ “Exhibitor,” and the Salt Lake Community
College Art Committee (“College,”). In consideration of the use of Gallery for an exhibition by Salt Lake Community
College and the supplying of works of art by Exhibitor, the Parties agree as follows:
1. Exhibition Timeline
George S. & Dolores Doré Eccles Gallery
Curved LED Wall
The space(s) as checked above shall be reserved to the Exhibitor between ______________________________________.
The timeline for the exhibition, __________________________________________________________________, is as follows:
Reservation: _______________ – _______________
Wall Installation: _______________
Art Drop-off: _______________, __________
Hanging: _______________, __________
Opening: _______________, _____________
Exhibition: _______________ – _______________
Art Takedown: _______________, __________
Art Pickup: _______________, __________
Salt Lake Community College reserves the right to change the dates of exhibition, to start an exhibition late or
end it early as the needs of the College may require.
2. Drop off & Pick up
The Exhibitor is responsible for contacting the College’s Gallery Coordinator (“Gallery Coordinator”) for the
delivery and removal of works in the exhibiting space. Exhibitor will have reasonable access to the exhibiting
space during normal operating hours, after-hours access may be granted by contacting the Gallery Coordinator.
With special permission, a key may be checked out to the Exhibitor for the duration of the exhibit. The Exhibitor
will be responsible for cost of replacement for the loss or damage to the key and any other costs associated due
to loss.
The Exhibitor shall pick up all works in the exhibiting premises no later than 8 p.m. on the Art Pickup date listed
above. The College reserves the right to dispose of any work on the premises uncollected after the agreed
collection time.
Exhibit ID:
2
3. Gallery Walls & Hanging
The Exhibitor is responsible for establishing a time to meet with the Gallery Coordinator to review the gallery wall
layout at least 15 days before the Wall Installation date. Exhibitor and the Coordinator shall cooperate to develop
a layout for the works. Once agreement is reached, Coordinator will work with SLCC Facilities Staff to install the
layout. The layout may be changed in the discretion of Salt Lake Community College if necessary.
Artworks are required to have a wire backing due to the hanging systems in place. Only the Coordinator and
SLCC Staff shall hang all works in the Eccles Gallery, Exhibitor may be present to observe during hanging.
4. Security
The Gallery and Curved LED Wall have no special security aside from the College’s usual security of video
cameras in the area. Arrangements for additional security may be made by way of amendment to this
Agreement at Exhibitor’s cost.
Additional Security (see attached for details)
5. Opening Hours
The exhibiting spaces shall be open to the public during the operating hours of the College, Monday – Friday,
7:00 a.m. to 10:00 p.m. unless otherwise agreed.
Other, ___________________________________________________________________________
6. Opening Reception & Exhibition
The Exhibitor is responsible for all event logistics and expenses as listed in the Exhibit Guidelines.
7. Use of Artworks by SLCC
Artist owns all copyright and other intellectual property rights in Artworks but agrees to grant SLCC an
irrevocable, royalty-free, non-transferable, non-exclusive license to display and exhibit the Artworks; to advertise,
publicize and to document the Exhibition including through the reproduction of Artworks by photography, filming
or other means both before and after the Exhibition dates; to webstream the Exhibition; and to use the Artworks,
reproductions, photos or film for educational purposes. The license includes using any submitted images of the
Artworks and the Artist’s name and other biographical information in conjunction with the foregoing.
Exhibit ID:
3
8. Damages
Exhibitor agrees to be solely responsible for any loss, damage or theft to the works. Exhibitor agrees to release
the State of Utah, Salt Lake Community College and their officials, directors, employees, volunteers, and insurers
from any and all lawsuits, claims, damages, liabilities, cost, and expenses, including attorney’s fees, arising out of
or in any way connected with the display of works including loss, theft, damage or destruction of the works from
any cause including the negligence of Salt Lake Community College. Exhibitor agrees to insure the works and
obtain a waiver of subrogation in favor of Salt Lake Community College.
The Gallery must be left in the condition in which it was assumed. Any damage to the Gallery will be the
responsibility of the exhibitor and must be restored at the Exhibitor’s expense.
9. Additional Conditions
See attached for additional conditions.
Exhibitor Contact
Exhibitor Signature
Date
Email
Phone
Cell
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Terms Exhibit Terms Rev. 170616

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Completed 16 November 2019

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